This package contains the following information on the upcoming IEEE 802 plenary for July 2000:

• Hotel and Pre-registration information for the July plenary to be held at the Hyatt Regency La Jolla, in San Diego, California, during the week of July 10-14, 2000.
• Hotel reservation form for mail or fax (or you may also reserve your room by telephone).
• Information on airline and rental-car group discounts available for IEEE 802 attendees.
• The IEEE 802 Plenary - Basic Meeting Agenda.
• Reminder of dates and places for future IEEE 802 plenary meetings (2000-2002).
• Pre-registration for this meeting is strongly encouraged because it will save you $50 and much time spent waiting in line at the On-site Registration Desk. For the March plenary meeting the fee for pre-registration is $250 and the fee for on-site registration is $300.
• In order to pre-register you are required to provide valid credit card information for the payment of the pre-registration fee ($250) before the pre-registration deadline. After the deadline you are required to pay the on-site registration fee ($300). Credit cards which fail to authorize the charge on that date, may require you to register on-site at the higher rate ($300), so check you expiration date now !!!
• We are encouraging you to use our email pre-registration process for this meeting, although we will continue to support our mail and fax pre-registration processes.

One final reminder, the contact information for our IEEE 802 meeting planners is now as follows:

IEEE 802 LMSC Plenary Meetings

c/o Face To Face Events, Inc.

2699 Iversen Court

Santa Clara, CA 95051 USA

I hope to see each of you in San Diego, California.

Regards,

Dr. Everett O. (Buzz) Rigsbee

Executive Secretary, IEEE 802

TO:   IEEE 802 Members, Liaisons & Attendees

FM:   Everett O. Rigsbee, Executive Secretary, IEEE 802

The IEEE 802 LMSC July plenary will be held during the week of July 10-14, 2000 at:

The 802 Conference rate is $179.00 US + tax per night single/double/twin occupancy. These rates are available from July 1 through July 23, 2000 subject to room availability. Please make your room reservations directly with the hotel using the attached IEEE 802 Hotel Reservation Form or by phone. If making reservations by phone, please be sure to identify yourself as a member of the IEEE 802 Group to get these special group rates. For this meeting we have arranged a room-block of 300 rooms which will be reserved for IEEE 802 attendees until the reservation cut-off date:

Please note: Reservation requests received after this date will be accepted on a space available basis and will still honor the 802 conference rates. One night (room + tax) deposit or major credit card guarantee will be required to guarantee your reservation. Your deposit will be refunded or guarantee released if the reservation is cancelled at least 48 hours prior to arrival date and time. Late cancellations and "no-shows" will be assessed a one night room and tax penalty.

Meeting Registration: You are encouraged to pre-register for this meeting using email, regular mail, or fax (see the attached forms and information). The pre-registration fee of $250 US must be paid by credit card and received no later than Wednesday, June 28, 2000. Alternatively, you may wait and register on-site at the meeting. The fee for on-site registration will be $300 US, and this can be paid by Visa, MasterCard, American Express or Discover Card, by personal, company, or traveler’s checks (in US$ only), or by US cash. All checks must be made payable to "IEEE 802". Plan to stop by the IEEE 802 Registration Desk on Sunday evening from 5–8pm or Monday from 8am-5pm to collect your pre-registered packet or to complete on-site registration for the meeting. At that time you will receive the latest agenda for all of the week's meetings and events. The 802 Executive Committee meets Monday at 8am, and the 802 Opening Plenary Session begins promptly at 11am.

General Info: The Hyatt Regency La Jolla is located 10 miles (20 minutes) from the San Diego International Airport. Cloud 9 Shuttle Service is available to and from the airport to the hotel. The cost is currently $9.00 per person each way. This hotel is situated on 11 acres of the scenic hills of San Diego’s "Golden Triangle" area and is conveniently located to all major attractions in the San Diego area. Please note - there is a charge for hotel parking for in-house guests and other visitors.

Sincerely,
Everett O. Rigsbee, Executive Secretary, IEEE 802

Hyatt Regency La Jolla
3777 La Jolla Village Drive
San Diego, CA. 92122
Phone: (858) 552-1234 Fax: (858) 552-6066  

The Hyatt Regency La Jolla is pleased to have been chosen for the IEEE 802 plenary meeting. Our entire staff would like to take this opportunity to extend a warm welcome to you during your upcoming stay.

Note: Hotel check-in time is 3PM; checkout time is 12 noon but may be extended to 1pm by individual request. Currently, the hotel sales tax is 10.5% (subject to change). Additional rollaway beds $35.00 per night.

AMERICAN, DELTA, and UNITED Airlines have joined with IEEE 802 to offer special convention air fares, not available to the general public, when you attend the meeting on July 10-14, 2000 at the Hyatt Regency La Jolla. Discounted airfares are available to Lindbergh Field, San Diego International Airport.

IEEE 802 has made arrangements with American, Delta and United airlines to provide you with discounts of 5%, 10%, or 15% off current published fares. Please note that seats are limited and that some restrictions do apply on all fares, so call early for best choice and availability. Fares are guaranteed only at time of purchase. To obtain the best fare and schedule information please contact the Airline's Convention Desk at the numbers listed below.

If you purchase tickets from a local travel agent, be sure that your travel agent contacts the appropriate Airline Convention Desk and provides the IEEE 802-account number. Your travel agent will still receive their normal commission and you will receive a more cost-effective fare.

Should a lower qualifying rate become available, Avis will offer a 5% discount on that rate. The attendee must use the assigned Avis Worldwide Discount Number and meet Avis rental requirements to receive this additional discount.

Rates are available for up to one week before, through one week after the dates of the meeting (i.e. from June 30 – July 25, 2000). You must return car to same location or additional charges will apply. All rates include unlimited free mileage. Rates quoted below do not include charges for tax, optional insurance, or gas refueling. Renter must meet Avis minimum age, driver, and credit requirements.

* Weekly rental period = five through seven days

1. Pre-registration requests will be accepted through Wednesday, June 28, 2000. Requests arriving after this date will be processed at the meeting and be charged the higher on-site registration fee ($300.).
2. Within 5 business days of receipt of your request you will be sent a confirmation of receipt by e-mail or fax. If after 5 days you have not received your return confirmation, please send your request again. Please bring your confirmation number with you to the meeting as proof of pre-registration.
3. The fee for pre-registration is $250. At this time, the only means of payment for pre-registration is by major credit card. VISA, MasterCard, American Express and Discover cards are acceptable. Company, personal and traveler’s checks (in US $) and US cash will continue to be accepted for on-site registration at the higher on-site registration rate of $300.
4. Your credit card will not be charged until Wednesday, June 28, 2000. However, if your credit card fails to authorize the charge at that time, you will be required to provide payment at the meeting at the $300 rate. So check your expiration date now.
5. You will still need to pick up your name badge, receipt, agenda, and other relevant meeting materials at the registration desk. A separate table will be set up for pre-registered attendees for your convenience.
6. If you should be unable to attend the meeting, please notify the 802 Conference Organizers by phone or email at least 72 hours before the start of the meeting (i.e. no later than 1:00pm PST, Fri, 7/7/00) to ensure no cancellation fee is incurred. Cancellations received before this deadline will receive a full refund of $250 US. Cancellations received after the deadline but before close of the meeting will get a partial refund of $225. If no notification has been received by the close of the meeting (1:00pm PST, Fri, 7/14/00), the refund will be reduced to $200.
7. We encourage you to pre-register by email or by completing the pre-registration form on the next page and sending it by fax or mail to the address on the form.

Pre-registration has been introduced to expedite the registration process, and to avoid the long registration lines. We hope you will pre-register, if possible, and help to create a more efficient and professional environment for our meeting.

The Deadline for Pre-Registration is:    Wednesday, June 28, 2000

Name: Badge name:

Company:

Address: M/S:

City/State: ZIP:

Bus/Day Phone: ( ) Fax: ( )

E-mail:

Please indicate below working group affiliation/interests: (check only ONE group per column)

Please indicate credit card type and number below and provide an authorizing signature:

Credit Card Number: Expiry Date:

Authorizing Signature: Name Printed On Card:

802info@ieee.org

http://www.ieee802.org/meeting/

Please fill in the simple text form below (or a replica) and email it to: 802info@ieee.org

Is this the first time you have registered for an IEEE 802 Plenary Meeting?   Yes o No o
Last_Name:
First_Name(s):
Badge_Name:
Working_Group_Interest(s):
Company_Name:
Mail_Address:
City:
State/Province:
Country:
Postal_Code:
Telephone:
Fax:
E-mail:
Payment ($250) by (choose one): ...
[ ] Credit Card On File*.
* Please note: if your credit card has been/will be renewed since your last
802 Plenary meeting, you will need to update your expiry date below.
[ ] Credit Card enclosed:
Card #: ____________________ Expiry Date: __________
Please keep my Credit Card Info on file for future use: [ ] Yes .. [ ] No
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