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Friendly reminder regarding endorsement / affiliation letters.
Recording Secretary, IEEE 802 LMSC
Dear Potential 802 EC Members,
As announced by the IEEE 802 Chair, Paul Nikolich, at the IEEE 802 Nov 2019 Opening Meeting, the 2020 elections will be held at the IEEE 802 March 2020 Plenary. (For information about the meeting see http://802world.org/plenary/).
Per IEEE 802 LMSC P&P, Section 4.1 (see https://ieee.app.box.com/v/PandP-LMSC) –
“Any person to be confirmed or elected by the Sponsor shall, prior to confirmation or election by the Sponsor, file with the Recording Secretary a letter of endorsement from their supporting entity.”
WG Chairs, WG Vice Chairs, Appointed Sponsor Officers, and Appointed Sponsor Non-Voting Members are all confirmed by the Sponsor. Any individual who would like to run for one of these positions or anticipates being appointed to one, will be required to submit a letter of endorsement signed by both the Sponsor member and "an individual who has management responsibility for the Sponsor member" prior to a confirmation vote.
In addition, per Section 4.5 of the IEEE 802 Chair’s Guidelines (see https://mentor.ieee.org/802-ec/dcn/17/ec-17-0120-28-0PNP-ieee-802-lmsc-chairs-guidelines.pdf) -
All members of the sponsor that are confirmed or elected, prior to confirmation or election, shall provide a signed letter that states their affiliation. This requirement may also be met by having an explicit statement of affiliation in the endorsement letter described in the “Voting membership” subclause of the IEEE LMSC Policies and Procedures. A statement of affiliation should be in the form of “For the purposes of IEEE 802, <potential Sponsor member's name>'s affiliation is <affiliation>.”
For information regarding requirements for declaration of affiliation, please see http://www.ieee802.org/Declaration%20of%20Affiliation%20interpretation.pdf.
Acceptable templates for these two documents (in both Word 97/2000/XP and Open Document Format (ODF)) can be found at: http://www.ieee802.org/devdocs.shtml
As confirmation will take place at the March 2020 closing plenary, I will need the documents prior to the start of the March Closing 2020 Plenary.
IEEE 802 LMSC Recording Secretary
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