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The motion PASSES. Please see the details below.
As noted, while the funds have bee allocated for the noted teleconference tools, the funds will not be spent until we resolve whether the IEEE SA solution will meet the needs of IEEE 802.
Our chair, Paul Nikolich has delegated the conduct of the EC electronic ballot on the following motion to me and approved the corresponding early close.
Our current webex licenses terminate Aug 12, 2020. With the recent COVID situation, we have received a quote has from Cisco that would provide 802 with 5 licenses (min requirement), each license capable of supporting 1000 participants, and Global Call Back Audio for a total annual cost of $2,160. Note – this increases the total number of webex licenses 802 currently has from 4 to 5, increases the number of participants from 100 to 1000 per license, and decreases the cost from 2,577.60 to $2,160.
This was compared against Zoom, the other teleconferencing tool used by 802. The best Zoom option for 802 would be the “Business” plan, which offers licenses at $200/year, with a min requirement of 10, each license capable of supporting 300 participants, and limited phone access globally (see below) for a total annual cost of $2,000.
Zoom Phone access - Zoom pricing includes a POTS dial-up option, dial-in numbers are not available in all regions. Notable omissions include mainland China, Taiwan, Hong Kong, India, Pakistan, and Thailand. Participants in those areas could access the voice by built-in VoIP, or by dialing across a border. Zoom does offer an option of dial-up numbers in all countries, but the account holder is billed on a per-minute basis and the resulting charges are prohibitive.
Thank you for your prompt attention.
Recording Secretary, IEEE 802 LMSC
Move to allocate $2,500 for 1 year of teleconferencing services
Moved: John D’Ambrosia
Second: Jon Rosdahl
Start of ballot: 2019-03-26
Close of ballot: Per early close rule
Paul Nikolich has agreed to an early close - Early close: As required in subclause 4.1.2 'Voting rules' of the IEEE 802 LAN/MAN Standards Committee (LMSC) Operations Manual, this is notice that, to ensure the release is provided in a timely manner, this ballot may close early once sufficient responses are received to clearly decide a matter.
Sufficient responses to clearly decide this matter will be based on the required majority for a motion under subclause 7.1.1 'Actions requiring approval by a majority vote' item (h), 'Other motions brought to the floor by members (when deemed in order by the Sponsor Chair)' of the IEEE 802 LAN/MAN Standards Committee (LMSC) Policies and Procedures.
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