802

IEEE 802.11^TM TG ”k” Letter Ballot 111 Instructions

These instructions apply only for IEEE 802.11^TM Letter Ballot 111 (LB111) which is a technical vote to approve the contents of the Task Group "K" comment resolution document 11-07-2289-05-000k-tgk-sponsor-ballot-comment-resolutions.xls.

Important: YOU MUST FOLLOW THE INSTRUCTIONS BELOW!

This is a web based voting process similar to the process used for sponsor ballots used by the IEEE.

DO NOT send an email to vote!

Voting by any method other than this web based process will invalidate your vote.

Failure to follow these instructions will also result in your vote being discarded as an invalid vote.

This is a technical letter ballot and the voter’s pool for this ballot is all IEEE 802.11 voters as of the start of the letter ballot.

ALL VOTING MEMBERS OF IEEE 802.11 ARE REQUIRED TO VOTE ON THIS BALLOT !

Not voting on letter ballots can affect your voting privileges.

IF YOU CAST A "DO NOT APPROVE" VOTE ON THIS TECHNICAL LETTER BALLOT,

IT MUST BE ACCOMPANIED BY TECHNICAL COMMENTS FOR YOUR VOTE TO BE VALID.

The ballot opens August 27, 2007 at 23:59 Eastern Time USA and closes 15 days later on September 11, 2007 at 23:59 Eastern Time USA.

Motion: “Move to approve the Sponsor Ballot comment resolutions pertaining to TG"k" Draft 8.0 contained in document 11-07-2289-05-000k-tgk-sponsor-ballot-comment-resolutions.xls.”

Type of Motion: Technical

To Obtain the draft and the supporting documentation:

Document	Hyperlink
Comment Resolution Document	11-07-2289-05-000k
Draft P802.11k_D8 0.pdf	Supporting docs
Voters Pool	Voters-list-LB111.xls
Comment Form	LB111_CommentForm.xls

The draft is password protected per IEEE 802 Policies and Procedures. To obtain the draft, use the username and the password supplied to voting members for the 802.11 WG private area.

and follow the instructions below:

You will see a web page similar to the example below.

Note: All fields, except for the FAX field, are required in order for your vote to be valid.

Please fill out the balloter information that is requested.

No.	Label	Instructions
1.	Balloter ID	Can be found on your name badge from the meetings or contacting Harry Worstell at hworstell@research.att.com
2.	Name:	Fill in your complete name
3.	E-mail:	Enter the email address you would like the ballot response sent to
4.	Phone:	Enter where you can be contacted (if needed)
5.	FAX:	Not required
6.	Vote:	Click on the drop down box and select from of the following: Approve (no comments) Approve (with comments) Do Not Approve (with comments) Abstain due to lack of technical expertise
7.	Co/Org	Enter your company or organization
8.	Submit	Once the information above is completed, Click the “Submit Button” to enter your vote

CONFIRMATION WEB PAGE:

You will also receive a confirmation web page for your vote.

If you are submitting comments, click on the “Submit Comments” button.

TO SUBMIT COMMENTS:

This will take you to a page that looks similar to this:

Select ONLY #2 - “File Upload”

Once selected, Click the “Continue to the Submit Comments Area”.

This takes you to the page below:

File Upload Instructions
1	Select “Browse…	Select your completed comment file.
2.	File Description	Enter the file type in the “File Description” field.
3.	Comment Information	Complete the “Commenter Information” as before in these instructions.
4.	Comment Type	Select either “Technical” if any technical comments are included or editorial for all else.
5.	Upload file now	Once the information above is correct the "Upload file now" button

ONLY IF THE ABOVE LINK DOESN'T WORK, YOU HAVE CONTACTED STUART OR HARRY AND THE BALLOT IS NEARING IT'S END: send an email for your vote using the following instructions:

Insert in the Subject field of the return email:

Vote-LB111-last name-first name-(Approve, Do Not Approve or Abstain)

(for example: Vote-LB111-Doe-John-[Approve, Do Not Approve or Abstain])

ADDRESS YOUR EMAIL to: hworstell@research.att.com

with a CC to stuart@ok-brit.com

apetrick@widefi.com

richard.h.paine@boeing.com

Email Confirmation:

You will automatically receive an email confirmation of your vote.

(Message sent via IEEE Standards webmail)

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Here is a courtesy copy of a ballot for IEEE 802.11 k Letter Ballot 86 just submitted:

# Ballot/Comment Data for 0000001 (IEEE 802.11 k Letter Ballot 86) # Submitted

Tue Aug 8 21:47:29 EDT 2006 # Type: ballot # Record Number: 112

ballot_code = 0000001

form_type = ballot

balloter_id = 112

name = John Doe

email = j.doe@xyz.com

phone = 555-555-5555

fax =

org = XYZ

vote = Approve, no comments (Y)

-----------------------------------------

(End of IEEE Standards webmail message)

Completing the Comment Form:

THIS IS A TECHNICAL LETTER BALLOT AND COMMENTS FOR "NO" VOTES ARE REQUIRED.

Should you wish to submit comments, please use the following instructions:

0) Form: The official comment form for Letter Ballot 111 must be used if comments are submitted. This comment form is available at http://www.ieee802.org/11/LetterBallots/LB111k/LB111_CommentForm.xls

1) Names: In the header of comment response form, please fill in your name in the <First Name>, <Last Name> fields. Do not use your initials or anything else.

2) Clause Column: This is the section number of the draft that your comment applies to - e.g. 2.1 or 4.2.3. If you have a comment that applies to the entire document put "General" in the section field. Don’t put “all”, “many”, “various” or any other word you may personally fancy. If the field contains anything other that a clause number or “General”, the comment will be discarded and your vote possibly invalidated. If your comment relates to a table, place the clause in which the table resides in this column and not the table number. Put only the clause number and not the words, e.g. “clause”.

3) E/T Column: Please use an E or T only to indicate a technical or an editorial comment. Please use upper case only so things sort right when we get all done. Incorrectly categorized comments will be re-categorized by the Task Group chairperson.

4) "Part of No vote” Column: If you say "no" in this column, we will feel free to skip that comment in terms of formally satisfying a "NO" vote. For any comment that is not part of your “NO” vote, mark it as "not part of a no vote" by entering “no” in the column. Any voter that votes “NO” should have at least one comment marked “yes” as part support for their “NO” vote. Any voter that votes “YES” should not have any comments marked “yes” in this column.

5) "comment/explanation" and "recommended change" columns: These are pretty self explanatory. If you do not recommend a change the comment may be skipped as you have not asked the group to do anything. Please keep the explanation of the comment separate from what you want done as a result of your reasoning. The voting group is too large for the task group to be interpreting what you are requesting. Please remember that the operating rules state that all “No” votes MUST be accompanied by comments which include specific reasons and enough information for the group to understand what you desire in order to change your “no” to a “yes”. Simply saying “not good enough” is insufficient as the task group cannot reasonably be expected to understand what would satisfy the commenter and so invalidation of the vote is justifiable.

6) Draft line numbers: If you choose to include a page / line number reference in your comments, please do so by putting is as text at the start of your comment. Do NOT put this info in the section number field. The rational is that the page/line numbers are valid only for the balloted draft version. The section numbers are more likely to still be correct in later versions.

Stuart J. Kerry

IEEE 802.11^TM WG Chair

E-mail: stuart@ok-brit.com

Harry R. Worstell

IEEE 802.11^TM Vice Chair / Balloting Coordinator

E-mail: hworstell@research.att.com

Richard Paine

IEEE 802.11^TM Task Group K Chair

E-mail: richard.h.paine@boeing.com

August 21,2007