[STDS-802-11-CAC] Annotated agenda from 2020-06-15 CAC teleconference

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2. Meeting status

a. July meeting in-person is cancelled.

b. WG11 Plenary meetings will be held
Monday 2020-07-13, 9-11am - Eastern Opening Plenary, including TG/SG/SC status reports
Thursday, 2020-07-16, 9-11am Eastern - Closing Plenary, including motions.

3. 802 EC meetings – June 2, May 28 teleconference meetings held;

a. Motion approved this morning to hold July EC meetings July 10 and July 24^th

i. Moved: Due to the change of the July 2020 Plenary Session due to

ii. COVID-19 travel restrictions, suspend the following rules/procedures in the IEEE 802 LMSC Operations Manual From 11 June 2020 until 5 August 2020:

iii. Suspend 4.1.3: Meetings

iv. “The IEEE 802 LMSC meets in-person during plenary sessions.”

v. Suspend: 4.1.4 Procedure for limiting the length of the IEEE 802 sponsor meetings

vi. d) “The opening IEEE 802 LMSC meeting shall start at 8:00 a.m. and end no later than 10:30 a.m. on Monday morning and the closing IEEE 802 LMSC meeting shall start at 1:00 p.m. and shall end no later than 6:00 p.m.

vii. on Friday of the plenary session”

viii. and replace with:

ix. "For the July 2020 plenary session, the opening IEEE 802 LMSC meeting for the shall be held on 7/10/20 from 1:00-3:00 pm EDT and the closing IEEE 802 LMSC meeting shall be held on 7/24/20 from 1:00-5:00 pm EDT"

x. Suspend: 5. IEEE 802 LMSC sessions

xi. "All Working Group meetings during each Plenary Session shall be exclusively in-person."

xii. Moved: Gilb, seconded: D'Ambrosia

xiii. Background: An analysis of the rules can be found in:

https://mentor.ieee.org/802-ec/dcn/20/ec-20-0106-00-00EC-july-2020-plenary-proposal.odp

xiv. Consequences:

1) This is the first plenary of an even numbered year, so officer and appointed positions at the WG and the LMSC expire. Elections should be held and appointments made. For LMSC members, the affiliation and endorsement letters are required for confirmation.

2) Each WG and TAG Chair will determine via their agenda (already in WG P&P and by practice)

- Meetings during the plenary session that may be used for participation credit

- Number of meetings during the plenary session required to make 100% attendance

3) Note that a WG or TAG is not required to meet every day during the plenary session. Groups with many overlaps and limited "good"

teleconference time will have more days to hold meetings

4) Attendees will be able to gain, maintain and lose voting membership via attendance at the meetings during the week as if it were a face to face plenary.

5) As this is a plenary, no quorum is required for any WG meeting.

6) Study groups will need to be rechartered.

7) PARs will be handled via the process voted on during the June 2, 2020 call

8) Any IEEE 802 LMSC business not completed on 7/24/20 and PAR approvals will be taken up on the August 4, 2020 teleconference.

9) We have no ICAIDs or appeals to deal with during this meeting. [Separate motion for ICAID – same as PAR]

4. Details of the July WG11 Plenary session

a. 802.11 plenary meetings only (not the whole agenda)

b. Scheduled at times for motions – 9/10 AM Eastern, 2 hours.

c. Teleconference meetings between WG11 plenary meetings count for voting rights.

d. Action: Please announce WG/subgroup teleconference for the week of July 13^th by June 22, if at all possible.

e. 30 day advance notice required for the session – announcement made.

f. Voting rights – as per normal at a Plenary session

i. Potential Voter gains voting rights by attending a meeting of the session

ii. Aspirant, non-member are +1 for their 2/4 required meetings

iii. Non-attendance may result in loss of voting rights

iv. “Attendance” is 75% of all WG11 meetings that week. Thus need to know how many subgroup meetings there will be.

1. July 13 Monday WG11 Opening plenary – 2 hours – 9am-11am Eastern

2. July 14 Tuesday TGbc

3. July 14 Tuesday TGbd

4. July 15 Wednesday New Members (not required for attendance)

5. July 15 Wednesday TGmd (Still to be scheduled)

6. July 15 Wednesday TGaz

7. TGbb – TBD

8. ARC – TBD

9. July 16 Thursday WG11 Closing Plenary – 2 hours – 9am-11am

g. Discussion on widow in which to have subgroup teleconferences count for the Plenary attendance.
Proposal is those between the Opening and Closing WG11 Plenary meetings, as for a face to face meeting.
Would need to move Closing Plenary if want to go into the next week. Can they be across months? Not to count for Plenary attendance.

h. Reciprocal credit – Intent is to apply as normal

i. Meeting agenda 14 days in advance, include actions/motions.

j. Action: Snapshot slides – upload to mentor on or before July 6

k. Action: Webpage and timeline updates – to Stephen by July 16th

l. No overlapping WG11 Plenary and subgroup calls; reschedule subgroup calls if overlap

m. TGs to prepare items for the WG – e.g. Draft to WGLB, send drafts to ISO for information, new SG, new PAR/CSD approval, Liaison responses, SA ballot requests

n. IEEE-SA webex can support 1K participants, should be adequate

o. Consider introducing a consent agenda – minutes’ approval, PAR extension motions.

p. Alternate – use unanimous consent. External motions require a count.

q. Add plenary meeting information to the main webpage. Done.

r. All votes have to be roll call/recorded votes -- to verify after the meeting that only voting member voted. Use [V] on name for voters. Possible to conduct a practice voting event ahead of meeting.

5. Discussion topic – Alfred – Summer week off (Request no teleconferences) week 9-15 August 2020. No objection. This is a request. Please schedule accordingly if possible.

6. Discussion topic – Individual participation

7. Criteria for granting email, reflector, mentor access while inter/plenary meetings not held.

a. Email reflector – posting, receiving subgroup email unicast – 2-3 teleconferences – Grant

i. Person needs to understand the rules – e.g. no company advertisements, etc

b. Mentor – posting –

i. Rules – use the template, be aware of P&P re: patents, copyright, etc

ii. One document uploaded with working with someone else – then grant

c. Draft access

i. Attendance at 2 teleconferences

ii. Not planning to attend meetings – Deny

d. Aspirant status obtained with attendance credit at Interim or Plenary meeting.

8. EC Agenda items for July

a. SENS SG

i. SENS SG – WG vote required to approve PAR/CSD. Approved. EC notification sent: http://www.ieee802.org/secmail/msg24497.html

ii. The SENS SG was initially approved by the EC in November 2019, and is chartered from Plenary to Plenary, the SG is still chartered until the planned July Plenary (next plenary). Conclusion: no re-chartering needed until 802 July Plenary.

iii. Re: the SASB 6 month extension, a 6 month extension is be needed by May 15, 2020 (November 15, 2019 to May 15, 2020). Conclusion: Request First SENS SG extension approved on May 5^th EC teleconference.

iv. SENS SG – WG vote required to approve PAR/CSD. Approved. EC notification sent: http://www.ieee802.org/secmail/msg24497.html

b. RCM SG – WG formation approved in January 2020. Extension request;

i. EC approval to form SG – At April 7^th

ii. Chartered until July, request first rechartering then; first extension at October EC teleconference).

iii. 802.1 – include the 802.1 email on all of the RCM email announcements

c. P802.11ax PAR Extension

d. P802.11ba PAR Extension

9. Ballot Status, see http://grouper.ieee.org/groups/802/11/ - None

10. Teleconferences –Robert

a. Teleconference tools:

i. 802 purchased Webex (4 seats) – current contract through August 2020. EC reviewing new Webex contract. 802 Zoom?

ii. New meetings in future use SA webex (hostkey only, not username/pwd to start call)

iii. Robert looking into sending calendar invites; can subscribe to the 802.11 calendar. Robert to send instructions for subscribing to the 802.11 calendar in Outlook.

iv. Reminder – when sending out teleconference announcements, remember to post to BOTH the TG/subgroup AND 802.11 reflectors

11. Future meetings

a. Sept Interim in Atlanta; Wireless Chairs meeting at end June will make decision on September meeting.

b. November plenary (Bangkok); April 15 room block size reduction changes made

c. January 2021 – Hotel Irvine is confirmed

d. Stephen McCann gathering all teleconference dates, see https://mentor.ieee.org/802.11/dcn/20/11-20-0632 . Please confirm the dates – let Stephen know of any errors.

e. Now using IMAT to record attendance on teleconferences, Jon/Robert to send list of attendees to subgroup chair, secretary after each call.

12. Round table

13. Discuss: 802.11 30th anniversary events – publicity, press release, video, etc – out of time

14. Adjourn

15. CAC meetings – every 2 weeks, schedule with 10 day advance notice. Noon Eastern.

a. June 29

b. July 6, 15 (new – change from the 19^th to be before the closing plenary)

c. August 3, 17, 31

------------------------

Dorothy Stanley

Hewlett Packard Enterprise

dorothy.stanley@xxxxxxx

+1 630-363-1389

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[STDS-802-11-CAC] Annotated agenda from 2020-06-15 CAC teleconference

2020-06-15 802.11 CAC-9 for March 2020 – July 2020