PS 1: Guidelines for scheduled PHY conf calls:
·
Every time the agenda is sent the TG chair will ask if there are any submissions requests to be added to the PHY submissions queue. Requests can be regarding new submissions or regarding submissions with deferred
SPs.
·
Requests may explicitly indicate if the requestor prefers to discuss his/her submission at a particular PHY conf call. If there is no such explicit indication then the submission will be added by default to
the PHY submissions queue and will be scheduled for presentation in a subsequent PHY conference call during which there are at least 3 submissions available for discussion.
·
A scheduled PHY conference call will be cancelled if the planned PHY agenda for that particular conference call does not have queued at least 3 presentations or at least one presentation with an explicit request.
The cancellation notice in this case will be sent at least 24 hours in advance.
PS 2: Please
send requests for any deferred SPs that need to be added to the agendas at least 24 hours prior to the start of the conference call (same applies to the upload of submissions present in the agenda and that contains a SP, however in this case no explicit request
is needed). Deadline for uploading the initial version of a submission present in the agenda is 7 days prior to that conference call.
Please let me know if you have any questions and/or
suggestions.