Subject: [802-ALL] 802-July 2015 Plenary Session-Early Registration Deadline May 22, 2015
July 2015 IEEE 802 Plenary Session
Information Update #3
Early Registration Deadline May 22, 2015
Issued on Wednesday May 13, 2015
The July 2015 IEEE 802 Plenary Session is taking place at the Hilton in Waikoloa, Hawaii USA.
Hilton Waikoloa Village
425 Waikoloa Beach Drive
Waikoloa, Big Island Hawaii
USA
Session Dates are Sunday July 12th through Friday July 17th, 2015.
Participating IEEE-802 Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and the EC Study Group on Privacy Recommendation.
Registration Fees & Deadlines
Early: Before 6:00 PM Pacific Time, Friday, May 22, 2015
(UTC Time: 1:00 AM Saturday, May 23, 2015)
* $US 500.00 for attendees staying at the Hilton Waikoloa Village
* $US 800.00 for all others (including local attendees not staying at the group hotel)
Standard: After Early Registration and Before 6:00 PM Pacific Time, June 30, 2015
(UTC Time: 1:00 AM Wednesday, July 1, 2015)
* $US 600.00 for attendees staying at the Hilton Waikoloa Village
* $US 900.00 for all others (including local attendees not staying at the group hotel)
Late/On-site: After 6:00 PM Pacific Time Tuesday June 30, 2015
(UTC Time: 1:00 AM Wednesday, July 1, 2015)
* $US 800.00 for attendees staying at the Hilton Waikoloa
* $US 1100.00 for all others (including local attendees not staying at the group hotel)
Student: Before 6:00 PM Pacific Time, Thursday, July 16, 2015
(UTC Time: 1:00 AM Friday, July 17, 2015)
* $US 150.00 for Full-Time Students (college students at the bachelor or post-graduate level)
* The Student meeting fee is available only one time per person.
* Student attendees will not be able to use meeting attendance to gain or maintain voting rights.
* A valid current student ID must be shown when picking up the meeting badge.
Registration Fee Covers
* Network/Internet services
* AV equipment
* Power hook-ups in the meeting rooms
* Lunch (Monday – Thursday)
* Morning and Afternoon refreshments
* Wednesday evening social
* “Get 802” fee,
* meeting services and supplies.
The combined hotel room stays of attendees is used to offset the cost of the meeting. For this reason anyone attending the meeting who is not a registered guest at the meeting hotel will not be eligible for the hotel discount.
Registration Payment Policy
Registration is available through a secure website and requires a valid credit card for the payment of the registration fee, cash and checks are NOT accepted for registration.
Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session.
Session registrations are not transferable to another individual or to another interim session.
Group Hotel Registration Discount Policy
The combined hotel room stays of attendees are used to offset the cost of the meeting. For this reason, anyone who is not a registered guest at the Hilton Waikoloa for one or more nights is not be eligible for the hotel discount.
The correct registration fee must be paid prior to receiving your badge, which permits entrance to scheduled meetings.
Cancellation Policy
If you register for an IEEE 802 Plenary Session and then are unable to attend, you must request cancellation of your registration before the cancellation deadline to be eligible for a refund of all or part of the fees paid.
Cancellation requests must be made either by:
EARLY FULL REFUND
6:00 PM Pacific Time, Friday, May 22, 2015
LATE $US 100.00 FEE
6:00 PM Pacific Time, Tuesday, June 30, 2015
NO REFUND
After 6:00 PM Pacific Time, Tuesday, June 30, 2015
IEEE 802 Plenary Session Group Hotel Rates
Hilton Waikoloa Village
425 Waikoloa Beach Drive
Waikoloa, Hawaii 96738
USA
Please use the following link to make your reservation:
IEEE 802 GROUP RATE (ATTENDEE)
$USD 189.00 per night (plus applicable taxes)
* Select ATTENDEE from the Dropdown Menu on the booking site
* The IEEE 802 Group Rate will apply after the first 40% of Room Block has been sold.
* Subject To Availability: Once the IEEE 802 Plenary Group Room Block has been fulfilled or the Room Block Deadline has passed group rates may no longer be available.
* Includes Guest Room Internet Access
* Rate applies to Single/Double Occupancy Run of House Rooms
IEEE 802 GROUP RATE DEADLINE
* Friday June 12, 2015 3:00 PM Pacific Time
* Following the deadline date, rooms and rates are subject to availability.
CANCELLATION DEADLINE: Individual guest room reservations can be cancelled free of charge until 6:00 PM Pacific Time on the day prior to arrival date.
EXTENDED DATES: The IEEE 802 Guest Room rate will be available, subject only to availability from July 2nd to July 28th.
CHILDREN SHARING ROOM WITH PARENTS
Children < 18 may occupy the same room as their parents at no additional charge and rollaway beds may be provided at no additional charge.
Visa Entry Requirements and IEEE Standards Invitation Letter
DO YOU NEED A VISA TO ENTER USA?
A Visa may be required for entrance into the USA. For standards participants traveling to the USA, we recommend visiting the USA government site to determine if you need to obtain such a visa. (
http://travel.state.gov)
HOW CAN YOU OBTAIN VISA TO ENTER USA?
WHEN SHOULD YOU APPLY FOR VISA TO ENTER USA?
You should apply for your USA Visa well in advance the session you wish to attend to have a reasonable chance of getting your Visa in time.
IEEE STANDARDS VISA INVITATION LETTER
The IEEE Standards Association can provide you with a letter inviting you to attend the session. You must register for the upcoming plenary session in order to obtain an Invitation Letter.
Ground Transportation Information and Options
Kona International Airport (KOA)
Kona International Airport is the primary airport on the Island of Hawaii. It serves international, overseas and interisland flights. KOA is located in West Hawaii in Keahole.
Ground Transportation
Getting to Hilton Waikoloa Village from the Kona International Airport is easy with a wide range of transportation options available. Whether you arrive by shuttle, taxi, rental car or limousine, your trip from the airport can be relaxing and hassle-free.
Driving Directions from Kona International Airport
Turn left (north) onto Highway 19 for approximately 20 minutes. Continue until you see the Waikoloa Beach Drive turnoff to the left (west) of the highway. Along Waikoloa Beach Drive, you will pass five stop signs. Just after the fifth stop sign, you will see the entrance to Hilton Waikoloa Village® on the left.
Laura’s Taxi:
Reservations are recommended
SpeediShuttle Direct To/From Hilton Waikoloa Village
Tourism Information
FREE Things to Do on the Big Island
MEETING PLANNER CONTACT INFORMATION
Dawn Slykhouse
Face to Face Events
2699 Iversen Court
Santa Clara, CA 95051 USA
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