Issue Date: Monday July 7, 2025
2025 September IEEE 802 Wireless Session Early Registration Deadline Jul 11, 2025
Event Details
* Dates: September 14-19, 2025
* Venue: Hilton Waikoloa Village, Big Island Hawaii USA
* Participation Opportunities: In-Person & Virtual
* Participating Working Groups: 802.11, 802.15, 802.18, 802.19, 802.24
Registration Information
To register for the IEEE 802 Wireless Interim Session, please use the following links:
Registration & Information Site URL:
https://cvent.me/NMqv0R Registration Fees:
* Early: USD$ 600.00, until July 11, 2025
* Standard: USD$ 800.00 after July 11, 2025 until August 29, 2025
* Late: USD$ 1000.00, after August 29, 2025
Registration Discount
* A USD$ 300.00 discount is available for those staying 3 nights or more at the Hilton Waikoloa in the IEEE 802 Wireless Room Block.
* The Hotel confirmation number is required during registration or may be submitted afterward to [
register@xxxxxxxxxxxxxxxxxxxxx].
* IEEE 802 Reservation Link for Hilton Waikoloa Village
Social Event Tickets (Optional):
* USD$24.99: Luau style entertainment, buffet dinner and beverage service.
Cancellation and Refund Policy:
* Full Refund: Cancellations received by July 11, 2025, will receive a full refund.
* Partial Refund: Cancellations received after July 11, 2025, and by August 29, 2025, will be charged a USD$150.00 Cancellation Fee.
* No Refund: Cancellations after August 29, 2025, will not be refunded.
IEEE 802 Wireless Group Rate @ Hilton Waikoloa Village
Hilton Waikoloa Village
69-425 Waikōloa Beach Dr,
Waikoloa Village, HI
96738, United States
Standard Reservations Rates
$USD 265.00 (double occupancy)
* Internet included
* Resort Fee included
Reservation Deadlines
* Standard: The standard rate is available until Thursday, August 14, 2025, or until the reservation block is sold—whichever comes first.
Extended Dates September 7th through 26th
* rates honored 7 days prior and 7 days after key session dates.
* all dates, subject to availability.
Cancellation Policy
* Reservations can be canceled without penalty up to 7 days prior to check-in.
* If canceled less than 7 days before check-in, the hotel will charge 1 night at the group rate (including taxes and fees) as a cancellation fee.
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Schedule of EventsThe 2025 September IEEE 802 Wireless Interim Session schedule will be posted following the 2025 July Plenary Sessions have concluded.
*Current Activities Calendar:
https://www.ieee802.org/802tele_calendar.html
Important Deadlines and Reminders:
* Early Registration Deadline: July 11, 2025
* Standard Registration Deadline: August 29, 2025
* Refund Deadline: August 29, 2025.
Travel Documentation Reminder for IEEE 802 Session AttendeesAttendees are responsible for confirming whether travel documentation (e.g., visas) is required to attend the upcoming IEEE 802 session. Requirements may change, so please check the entry rules for the session location—either independently or with your employer.
We recommend consulting your country’s consulate for the most up-to-date travel guidance.
Entry Requirements and Documentation Applications For detailed information about entering USA, please visit the following link:
https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html/visaLetter of Invitation: A link to a Letter of Invitation will be included in your confirmation email once your registration and payment are processed.
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Session announcements and updates via a Meeting Information email distribution list. To join this list and stay informed, send email to
listserv@xxxxxxxxxxxxxxxxx with no subject and with the following 2 lines appearing first in the body of the message:
subscribe stds-802-all
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