{WG Chairs: Please forward this update to your full WG List}
MARCH 2009 IEEE 802 PLENARY SESSION 2nd MEETING INFORMATION UPDATE
To All IEEE-802 Members & Attendees:
The March 2009 IEEE-802 LMSC Plenary Session will be held at the Hyatt Regency and Fairmont Hotels in Vancouver, BC Canada during the week of March 8-13, 2009.
This announcement contains updates for the March 2009 IEEE 802 Plenary Session: * Plenary Session Registration information for the March Plenary * Hotel reservation information * Visitors to Canada Information * Transportation Options and Visitors Information * Information on rental-car group discounts available for IEEE 802 attendees.
Session Registration: Any individual who attends any part of a meeting that is a scheduled part of an IEEE-802 Plenary Session must register for the full session. Registration is available by credit card payment through a secure website or On-Site at the IEEE-802 Registration Desk. Session registrations are not transferable to another individual or another IEEE-802 plenary session. If you web register for an IEEE-802 session and then are unable to attend, you must request cancellation of your registration before the final cancellation deadline to be eligible for a full or partial refund of fees paid. See detailed info on Registration/Cancellation on the web portal.
Registration Fees for this session are: * $400.US before 6pm Pacific Time (PST), Friday, February 20, 2009 (UTC Time: 2am Saturday, February 21, 2009) * $500.US after 6pm Pacific Time (PST), Friday, February 20, 2009 (UTC Time: 2am Saturday, February 21, 2009)
Note: If you are not able to register via the web for technical reasons, you must notify the 802 Conference Organizers of your problem prior to the cut off date in order to preserve your eligibility to receive the discounted pre-registration rate.
The contact information for our IEEE 802 Conference Organizers is as follows: IEEE 802 LMSC Plenary Sessions Face To Face Events, Inc. 2699 Iversen Court Santa Clara, CA 95051 USA Phone: (408) 241-8906 Fax: (408) 241-8918 Email: 802info@facetoface-events.com
The IEEE 802 Session Opening Plenary, the 802 Executive Committee, all Tutorials, and the following 802 Working Groups will meet at the Hyatt Regency Vancouver: 802.11, 802.15, 802.16, 802.17, 802.18, 802.19, 802.20, and 802.21
Reservations cut off date: Friday February 20th, 2009, at 6PM PST
IEEE802 Group Rate: $195 CAD single/double per night plus tax (currently 16.5%). (Each additional (>2) adult person is +$30 CAD per night)
In Room Internet: Room Rate Includes COMPLIMENTARY IN-ROOM INTERNET ACCESS
Dates group rate offered: February 27 thru March 23, 2009 (based on hotel room availability)
Cancellation Policy: No charge if cancelled at least 24 hours prior to 6pm PST of arrival date
Check-In Time: 3 pm PST Check-Out Time: 1 pm PST
Group Code: "IEEE 802" (for use when making reservations by telephone; the group code is implicitly specified with Web or Fax-form reservations).
Reservation Methods: On the web with above link, by phone/fax (use the fax form provided).
Parking Rates: Self Parking with In-and-Out Privileges: $28 CAD/day Valet Parking with In-and-Out Privileges: $38 CAD/day
With everything convenient to our downtown location and excellent public transport this is an excellent venue to avoid the cost and inconvenience of a rental car. Go Green in BC !!!
FAIRMONT HOTEL VANCOUVER
The following IEEE 802 Working Groups will meet at the Fairmont Hotel Vancouver:
802.1, 802.3, 802.22
Fairmont Hotel Vancouver 900 West Georgia Street Vancouver, British Columbia, Canada V6C2W6
Reservations cut off date: February 20, 2009 6PM PST
IEEE802 Group Rate: $195 CAD single/double per night plus tax (currently 16.5%). (Each additional (>2) adult person is +$30 CAD per night)
In Room Internet: Room Rate Includes COMPLIMENTARY IN-ROOM INTERNET ACCESS
Dates group rate offered: February 27 thru March 23, 2009 (based on hotel room availability)
Cancellation Policy: No charge if cancelled at least 24 hours prior to 6pm PST of arrival date
Check-In Time: 3 pm PST Check-Out Time: 1 pm PST
Group Code: "IEEE 802" (for use when making reservations by telephone; the group code is implicitly specified with Web or Fax-form reservations).
Reservation Methods: On the web with above link, by phone/fax (use the fax form provided).
Parking Rates: Self Parking with In-and-Out Privileges: $30 CAD/day Valet Parking with In-and-Out Privileges: $30 CAD/day
With everything convenient to our downtown location and excellent public transport this is an excellent venue to avoid the cost and inconvenience of a rental car. Go Green in BC !!!
Visitors to Canada Information
There are requirements you must meet to be allowed into Canada. This information will help you avoid problems that can affect your business plans: http://www.cic.gc.ca/english/visit/business.asp
VISA INFORMATION - Countries and territories whose citizens require visas in order to enter Canada as visitors are listed at: http://www.cic.gc.ca/english/visit/visas.asp
VISA APPLICATION PROCESS - http://www.cic.gc.ca/english/information/applications/visa.asp
More detailed information for attendees from China or Russia can be found at the following links.
CHINA - http://www.cic.gc.ca/english/resources/publications/visit-china.asp All Chinese nationals wishing to visit Canada for a temporary period must apply for a Temporary Resident Visa (TRV), which is issued to business persons visiting Canada to attend a meeting. The purpose of the travel to Canada should be clearly indicated on the visa application.
Business people wishing to visit Canada require a TRV and should not be confused with people applying to come to Canada to work temporarily. An example of a business visitor is someone who is coming to Canada to meet with representatives of companies doing business in China. Visitors may be in Canada for business meetings or site visits.
RUSSIA - http://www.cic.gc.ca/english/resources/publications/visit-russia.asp All Russian nationals wishing to visit Canada for a temporary period must apply for a Temporary Resident Visa (TRV), which is issued to business persons visiting Canada to attend a meeting. The purpose of the travel to Canada should be clearly indicated on the visa application.
Business people wishing to visit Canada require a TRV and should not be confused with people applying to come to Canada to work temporarily. An example of a business visitor is someone who is coming to Canada to meet with representatives of companies doing business in Russia. Visitors may be in Canada for business meetings or site visits.
Arriving in Canada When you arrive in Canada, you will be greeted by an officer of the Canada Border Services Agency (CBSA). The CBSA is responsible for protecting the borders and points of entry to Canada. The CBSA officer will ask you the purpose of your visit and confirm that you meet the requirements for admission to Canada. This is standard for anyone entering Canada, whether you have a Temporary Resident Visa (TRV) or not.
You should have all relevant documents on hand to present to the CBSA officer when you arrive. These documents include, but are not limited to: * a valid Passport or travel document that will be valid until the end of your stay * if applicable, a Temporary Resident Visa (TRV)
Transportation Services to and from the Airport: you have options !!!
(1) Taxi (estimated cost one way - $26.00 CAD per person) (2) Limousine (estimated cost one way - $39.00 CAD per vehicle) (3) YVR Airporter Shuttle: Shared Ride Transfer (starting at $13.50 CAD one way) (4) AVIS Car Rental: please see below and the IEEE-802 Portal pages for more information http://ieee802.facetoface-events.com/plenary
TAXIS - Taxis are readily available outside both the Domestic and International terminals. * All taxi vehicles serving YVR are 7 years old or newer, and drivers have completed comprehensive training courses in safe driving, customer service, and assisting persons with special needs. * Pre-booking of 4-door sedans, mini-vans or Wheelchair Accessible Taxis is not required; simply inform the BC Corps Commissionaires (stationed at the taxi queue area on the curb and roadway). * Taxis charge a metered rate based on time and distance traveled, the approximate fare to downtown Vancouver is $23-$26 CAD (inclusive of all taxes) under normal conditions.
LIMOUSINES - Limojet Gold Express provides exclusive limousine service from the airport 24 hours per day, seven days per week. Limojet Gold Express can be contacted at 604-273-1331 for further information. * Limousines are conveniently located immediately outside the Domestic and International arrivals areas. * The L Series can comfortably seat 1-3 passengers with plenty of leg room & trunk space. Sedan rates between YVR airport & downtown Vancouver is $39 CAD+GST, per vehicle. * The luxury stretch limousine can comfortably seat 1-6 passengers with luggage. Stretch Limousine rate between YVR airport & downtown is $45 CAD+GST, per vehicle.
AIRPORTER - The Airporter provides shuttle service to major hotels in downtown Vancouver.
Vancouver area only: 604-946-8866 Outside the Vancouver area: 1-800-668-3141
Departure times from the airport: * International Terminal - every 30 minutes from 8:20 to 21:45. * Domestic Terminal - every 30 minutes from 8:25 to 21:50.
The Airporter shuttle bus is located on the International and Domestic Arrivals level curb. No reservations required. Tickets may be purchased at the Airporter counter, their pickup locations, or on board the motor coach.
Fares (One-Way): Adult $13.50 CAD (inclusive of all taxes)
Further information on service, schedules and fares may be obtained from the Airporter counter located on the International and Domestic Arrivals levels, their website: www.yvrairporter.com , or by calling the telephone numbers noted above.
PLEASE NOTE: All Prices above are in Canadian Dollars and are subject to change.
IEEE 802 - Rental Car Discounts
AVIS Rent A Car - offers service, 7 days a week at YVR Airport.
Avis Worldwide Discount # for IEEE 802 Group: AWD# A606094
When making your reservations, please quote the AWD# shown above in order to receive the special meeting discount rates. Reservations must be made by calling the Meeting Reservation and Information Desk at: 1 (800) 331-1600 or going online at: http://www.avis.com/AvisWeb/html/meetings/go2.html?AWD=A606094&NAME=IEEE +802+Plenary+Session&FDATE=03082009&TDATE=03132009&LOCATION=Vancouver,+B C&EVENT=0
Rates are available from March 1-20, 2009. You must return car to same location or additional charges will apply. All rates include unlimited free mileage. Rates quoted below do not include charges for tax, optional insurance, or gas refueling. Renters must meet Avis minimum age, driver, and credit requirements.
IEEE 802 Plenary Session March 8-13, 2009 Vancouver, BC AWD Number: A606094
CAR CLASS CAR-GROUP DAILY WEEKLY WEEKEND DAILY =========== ========= ===== ====== ============= Sub Compact A $50 $214 $25 Compact B $50 $215 $25 Intermediate C $52 $225 $27 Full Size 4 Dr E $55 $236 $29 Premium G $57 $256 $31 Luxury H $65 $298 $42 Sport Utility W $81 $349 $56 Minivan V $81 $349 $56
* The above rates are guaranteed in Canadian Dollars at Vancouver, BC area locations with unlimited kilometers. * Return to the same renting location or additional surcharges may apply. * Weekend daily rates are available from noon Thursday - Monday at 11:59 P.M. (vehicle must be checked out by 3:00 PM Sunday). * When reservations are booked, the above rates will be automatically compared to Avis' published rates, including internet rates, to ensure the attendees receive the lowest rate that we have to offer. * The attendees must use the assigned AWD# to receive the discounts being offered. * Rates do not include state or local surcharges, taxes, optional coverage, or gas refueling charges. * Renter must meet the Avis age, driver, and credit requirements.
Thanx, Buzz Dr. Everett O. (Buzz) Rigsbee Executive Secretary, IEEE-802 LMSC Boeing IT PO Box 3707, M/S: 7M-FM Seattle, WA 98124-2207 Ph: (425) 373-8960 Fx: (425) 865-7960 everett.o.rigsbee@boeing.com