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ALOHA 802 Wireless Meeting Participants
The September 2009 IEEE 802 Wireless Interim Session will be held at the Hilton Waikoloa Village (On Hawaii’s Big Island), Waikoloa, Hawaii, USA during the week of September 20-25, 2009. The following IEEE 802 Working Groups will be participating: IEEE 802.11/.15/.16*/.18/.19/.20/.21 and .22.
* 802.16 Extra WG Interim Session #63.5
This update contains the following information on the IEEE 802 Wireless Interim Session:
· General Hotel Information and Guest Room Reservation Information.
· Session Registration – PRE REG DEADLINE JULY 31st!
· Transportation services available for IEEE 802 Wireless attendees.
Complete hotel and meeting information is located on the IEEE 802 event portal at:
https://ieee802.facetoface-events.com/sessions/58/index.php
Contact Information: (Meeting Planners) is as follows:
IEEE 802 Wireless Interim Session
c/o Face To Face Events, Inc.
2699 Iversen Court
Santa Clara, CA 95051 USA
Phone: (408) 241-8906 Fax: (408) 241-8918
Email: 802wireless@facetoface-events.com
REGISTRATION INFORMATION
REGISTRATION LINK: https://ieee802.facetoface-events.com/sessions/58/registration.php
The registration fees for this session are:
• $600.00 US (Early Web Reg) Before 6pm Pacific Time (PT), July 31, 2009
• $850.00 US (Late Web Reg) Before 6pm Pacific Time (PT), September 11, 2009
• $1150.00 US (Onsite Reg) After 6pm Pacific Time (PT), September 11, 2009
PLEASE NOTE
We have worked extremely hard to keep the same registration fees as our last session in Hawaii (September 2008). Fees are identical even though we will be incurring slightly higher costs with this Session.
Any individual who attends any part of a meeting that is a scheduled part of an IEEE 802 Wireless Interim Session must register for the full session and pay the current registration fee.
If you are not able to register via the web for technical reasons, you must notify the Meeting Planners prior to the cut off date, to receive the corresponding registration rate.
General Hotel Information
Hilton Waikoloa Village
425 Waikoloa Beach Drive
Waikoloa, HI. 96738
Tel: (808) 886-1234 Fax: (808) 886-2900
IEEE 802 WIRELESS SESSION GROUP RATES
RESERVATION CUT OFF DATE: FRIDAY, AUGUST 21, 2009
GROUP RATE $195.00 US Single/Double Occupancy plus appropriate taxes
*No charge for children, under the age of 12, sharing with parents using existing bed space.
*Roll-Away bed charge is $45.00US per bed, per night.
The Hilton Waikoloa Village is pleased to extend the special group rates from Thursday September 17th through Monday September 28, 2009.
Cancellation Policy: 48 hours (2 days) prior to your arrival date and time.
Deposits/Confirmation:
In order to confirm a room assignment for your room reservation, you will be required to provide the hotel one (1) night’s deposit, refundable up to 48 hours (2 days) in advance of your date of arrival. Checks and major credit cards are acceptable to establish prepayment. All credit cards used to prepay will be charged immediately.
Check In: 3:00 pm Check Out: 12 Noon
*All guests arriving prior to 3:00pm will be accommodated as rooms become available.
Reservations Methods:
(1) Reserve room online at:
(2) To request a reservation at the Hilton Waikoloa Village, please use the following toll free telephone number to request room reservation for the IEEE 802 Wireless Interim Session, code IE9.
Toll Free (800) 445-8667
(3) Call the hotel directly at (808) 886-1234 and ask for in-house room reservation at ext. 1800 to request room reservation for the IEEE 802 Wireless Interim Session, September 2009.
(4) No fax room reservations will be accepted.
Early Departure Fee:
In the event you have registered with the hotel and decide to check out prior to your reserved checkout date, the hotel will add an early check out fee of $50.00US to your individual hotel account. To avoid an early checkout fee you must advise the hotel at or before check-in of any change in your planned length of stay.
Guest Hotel Parking:
(1) Daily Self Parking: $15.00US per day (subject to change)
(2) Valet Parking: $21.00US per day (subject to change)
Transportation Services: Getting to and from the Airport, you have three (3) options:
(1) Laura’s Taxi (estimated cost one way - $51.00 US per person)
(2) Speedi – Shuttle: Shared Ride Transfer* (estimated cost starting at $43.04 US one way)
*Booking Code - HWV6164
(3) AVIS Car Rental: please click here for more information: AWD Number: A606094
(A Sample of Rates Applying to Kona Airport)
CAR CLASS CAR GROUP DAILY WEEKLY WEEKEND
DAILY
Sub Compact A 34.00 155.00 34.00
Compact B 38.00 176.00 38.00
Intermediate C 41.00 186.00 41.00
Convertible K 62.00 309.00 68.00
Thank you, Dawn Slykhouse, IEEE 802 Wireless Meeting Planner
c/o Face to Face Events, Inc.
Email: 802wireless@facetoface-events.com
Phone: +1 (408) 241-8906 Fax: +1 (408) 241-8918