{Attn: WG Chairs - Please ensure that this important message is forwarded to your full WG List}
March 2012
IEEE 802 Plenary Session
LAST CHANCE FOR REGISTRATION & HOTEL
UPDATE #3
February 27, 2012
Standard Registration Deadline – Friday, March 2, 2012
The March 2012 IEEE 802 Plenary Session will take place March 11-16, 2012 at the Hilton Waikoloa Village Hotel & Resort on the Big Island of Hawaii.
Participating IEEE 802 Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, and 802.22
Registration Fees & Deadlines
Standard: After Early Registration and before 6pm Pacific Time, Friday March 2, 2012
(UTC Time: 2am Saturday, March 2, 2012)
- $600 US for attendees staying at the Hilton Waikoloa Village
- $900 US for all others (including local attendees)
Late/On-site: After 6pm Pacific Time March 2, 2012
- $700 US for attendees staying at the Hilton Waikoloa Village
- $1000 US for all others (including local attendees)
Registration Policy:
Session Registration: Registration is available through a secure website and requires a valid credit card for payment of the registration fee; checks are NOT accepted for web-registration.
No Partial Registration: Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session and pay the required fees.
Session registrations are not transferable to another individual or to another plenary session.
Cancellation & Refund Policy:
In order to obtain a refund of all or part of the fees paid you must request cancellation of your registration before the deadline.
LATE CANCELLATION DEADLINE (Refund = Fee paid - $100 US): March 2, 2012
Cancellation requests must be submitted either by submitting a request online at:
http://802world.org/plenary/ or by sending an email to the Meeting Planners at: 802info@facetoface-events.com (Since email is not an assured communication, if you do not receive confirmation back from your email within 72 hours, please send a copy of the original request so we may verify the request date and time.
Group Hotel Registration Discount Policy:
The March 2012 802 Plenary Registration Fee will be discounted by $300 US for attendees booking & staying one/more nights at the 802 contracted hotel: Hilton Waikoloa Village. Attendees who elect to share accommodations with other 802 attendees must ensure that all members of the rooming party are listed on the hotel reservation before arrival or upon check-in at the hotel so that the hotel can verify the hotel stay for each member. Please note: repayment of the $300 USdiscount will be required onsite if the hotel cannot verify hotel stay.
Hilton Waikoloa Village Resort Information:
Hilton Waikoloa Village Hotel & Resort
69-425 Waikoloa Beach Drive
Waikoloa, HI 96738
Tel: (808) 886-1234
IEEE 802 Plenary Session Group Hotel Rates:
IEEE 802 GROUP RATE ROOMS VERY LIMITED – RESERVE NOW
Regular GROUP RATE: $179/Night (plus 14% applicable taxes)*
Rate applies to Single/Double Occupancy Run-of-House Rooms and is subject to availability.
Extra Adults (>2) are an additional $20/Night (plus applicable taxes).
CHILDREN SHARING ROOM WITH PARENTS - NO CHARGE*
* Children up to age 21 years of age may share a guest room with their parents at no charge.
How to Make a Room Reservation
Reserve room online at:
-OR- Call Toll Free (800) 445-8667
And ask for IEEE 802 Plenary Session Group Rate, Group code = “IEEE 802”
-OR- Call the hotel directly at (808) 886-1234
Ask for reservations, then ask for IEEE 802 Plenary Session Group Rate, code = “IEEE 802”
EXTENDED DATES for IEEE-802 Group Rates: (must book early for availability)
3/1-27/2012 but subject to room available, so BOOK EARLY if you want to extend your stay.
CANCELLATION POLICY:
No penalty if cancelled prior to 6 PM HST (Hawaii Standard Time) on Date of Arrival.
TRANSPORTATION to/from KONA INTERNATIONAL AIRPORT (KOA):
SPEEDISHUTTLE:
· Hours of Operation:24 hours a day, seven days a week.
· Reservations are recommended.
· 24 hours in advance but are not required.
· Cancellation 24 hours or more in advance receives full refund.
· Pick up at the shuttle islands outside both airline terminals.
· Rates include baggage handling (2 bags per person).
· Additional baggage charges apply.
· Rates are inclusive of all taxes where noted and are non‐commissionable.
· Taxes and surcharges are subject to change at the discretion of their governing body and are effective without notice.
· Child Seats: $7 per child, Bikes:$15 per bike
LAURA’S TAXI / LUANA LIMOUSINE
(808) 326‐5466 (7am – 11PM) / 808‐895‐4727 (11PM – 7AM)
Hours of Operation: 24 hours-a-day, seven days-a-week. Reservations Recommended.
· Cost:$65.80 each way to/from Kona International Airport; cash only.
· Extra Bags $1. US per piece Surfboard, Golf Bag, etc. $3. US per piece.
· 4.166% state tax and 3% airport arrival tax will be added to the above rates.
· Groups: Gratuity will be added
AVIS CAR RENTAL:
Avis Worldwide Discount or AWD number is A606094.
When calling Avis at 1 (800) 331-1600 to make reservations, provide reservations agents with this AWD number to ensure you receive the best available car rental rates. The AWD will be effective from seven days prior to the event until seven days after the event.
The following hyperlink can be used to access the AVIS website. When this link is used, the IEEE 802 AWD number will automatically be placed in the reservation detail.
Meeting Planner Contact Info:
Please contact us directly if we may be of any assistance in your preparation for the event.
We are accessible via telephone and email.