{Attn: WG Chairs - Please ensure that this important reminder message is forwarded to your full Working Group List. }
IEEE 802 Plenary Session
November 11-16, 2012
San Antonio, Texas USA
Meeting Information Update #3
WEDNESDAY OCTOBER 17, 2012
The November 2012 IEEE 802 Plenary Session will take place November 11-16, 2012 at the Grand Hyatt San Antonio in San Antonio, Texas USA.
Participating IEEE-802 Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22 and 802.24
WARNING: GET YOUR GROUP RATE HOTEL ROOM BEFORE THEY ARE GONE - They are almost SOLD-OUT
Group Hotel Registration Discount Policy:
The November 2012 IEEE 802 Plenary Registration Fee will be discounted by $300 US for attendees booking and staying one or more nights at IEEE-802 contracted hotel: Grand Hyatt San Antonio.
Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival (or upon check-in at the hotel) so that the hotel can verify their hotel stay. Please note: repayment of the $300 US discount will be required onsite, if the hotel cannot verify an attendee’s hotel stay.
IEEE 802 Plenary Session Group Hotel Rates:
Grand Hyatt San Antonio
600 E. Market Street,
San Antonio, Texas, USA 78205
Tel: +1 210 224 1234 Fax: +1 210 271 8019
Maps & Directions
GROUP RATE (SINGLE): $195/Night (plus applicable taxes)*
Rate applies to Single Occupancy Run of House Rooms, Internet access included.
GROUP RATE (DOUBLE): $215/Night (plus applicable taxes)*
Rate applies to Double Occupancy Run of House Rooms, Internet access included.
CHILDREN: (21 years or less): May share their parents’ room for No Additional Charge
EXTRA ADULTS: Extra Adults (>2) are an additional $25/Night (plus applicable taxes).
EXTENDED DATES: November 2-26, 2012 Subject only to room availability, the IEEE 802 Group Rate is available over the dates November 2-26, 2012
HOTEL CANCELLATION POLICY: No penalty if cancelled prior to 6 PM San Antonio Time on Date of Arrival.
How to Make a Room Reservation:
-OR- Call Direct to Hotel:
at +1 (210) 224-1234 from outside US, Canada, or Caribbean and ask for Reservations for IEEE 802 Plenary Session Group Rate, with Group code = “IEEE 802”
-OR- Call Toll-Free:
at +1 (800) 233-1234 from US, Canada, or Caribbean and ask for the IEEE 802 Group Rate for Grand Hyatt San Antonio, with Group code = “IEEE 802”
Session Registration Fees & Deadlines:
Standard: After Early Registration and before 6pm Pacific Time, November 2, 2012
(UTC Time: 1am Saturday, November 3, 2012)
• $500 US for attendees staying at the Grand Hyatt San Antonio
• $800 US for all others (including local attendees not staying at the group hotel)
Late/On-site: After 6pm Pacific Time November 2, 2012
(UTC Time: 1am Saturday, November 3, 2012)
• $600 US for attendees staying at the Grand Hyatt San Antonio
• $900 US for all others (including local attendees not staying at the group hotel)
Session Registration Policy:
Session Registration: Registration is available through a secure website and requires a valid credit card for the payment of the registration fee; checks are NOT accepted for web-registration.
Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session.
Session registrations are not transferable to another individual or to another plenary session.
Cancellation & Refund Policy:
In order to obtain a refund of all or part of the registration fees paid you must request cancellation of your registration before the late cancellation deadline.
CANCELLATION TYPE + DEADLINE:
LATE – CANCELLATION FEE $100 US up until 6 PM Pacific Time, Friday, November 9, 2012
NO REFUNDS AFTER 6 PM Pacific Time, Friday, November 9, 2012
The University Outreach Program for the San Antonio Session: Summary (see attached program description for detailed info)
Registration Fee: $25.00 US
Registration Limit: 30 Students and or Faculty
Credentials Required: Valid student/faculty identification required
Venue: Grand Hyatt San Antonio
City: San Antonio, Texas USA
Date: Tuesday November 13, 2012
Onsite Check In @ 7:30 AM: IEEE 802 Plenary Registration Desk (Level 4)
Start Time: 8 AM in Republic C (Level 4)
End Time: 5 PM in Republic C (Level 4)
Meeting Planner Contact Info:
Please contact us directly if we may be of any assistance in your preparations for this event.
We are accessible via telephone and email.
Dawn Slykhouse
IEEE 802 Meeting Planner
Face to Face Events
2699 Iversen Court
Santa Clara, CA 95051 USA
Thanx, Buzz
Dr. Everett O (Buzz) Rigsbee
IEEE-802 LMSC Meeting Manager
7750 80th Place SE
Mercer Island, WA 98040-5912
ph/fx: 206-236-2229
SkypeID: BRigsB
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