IEEE 802 Plenary Session Information
Update #1November 10-15, 2013 Hyatt Regency
Dallas
Dallas, Texas USA
Monday September 30, 2013
The
Early Registration and Full Cancellation Refund Deadline is Friday
October 4, 2013
The November 2013 IEEE 802 Plenary Session and a Celebration of
Ethernet’s 40th Anniversary will take place November 10-15, 2013 at the
Hyatt Regency Dallas in Dallas, Texas USA.
Participating IEEE-802
Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19,
802.21, 802.22, 802.24 and OmniRAN EC Study Group.
Event Information and
Registration Website: http://802world.org/plenary
Registration
Fees & Deadlines:
Early: Before 6pm Pacific Time, Friday, October 4, 2013
(UTC
Time: 1am Saturday, October 5, 2013)
* $US 500 for attendees
staying at the Hyatt Regency Dallas
* $US 800 for all others
(including local attendees not staying at the group hotel)
Standard: After Early Registration and before 6pm Pacific Time,
Friday November 1, 2013
(UTC Time: 1am Saturday, November 2,
2013)
* $US 600 for attendees staying at the Hyatt Regency Dallas
*
$US 900 for all others (including local attendees not staying at the
group hotel)
Late/On-site:
After 6pm Pacific Time Friday November 1, 2013
(UTC Time: 1am
Saturday, November 2, 2013)
* $US 800 for attendees staying at the
Hyatt Regency Dallas
* $US 1100 for all others (including local attendees not staying at the
group hotel)
Student Registration:
* $US 150 for
all student attendees (college students at the bachelor or post-graduate
level)
* The Student meeting fee is available only one time per person. * The person using the Student meeting fee
will not be able to use meeting attendance to gain or maintain voting
rights.
* A valid current student ID must be shown when picking up the meeting
badge.
University Outreach: Tuesday November 12, 2013
*
$US 25 US for all student attendees (college students at the bachelor
or post-graduate level)
The day will start at 8:00 am with an orientation session of about
one hour long. IEEE 802 University Outreach students and faculty
attendees are then free to observe sessions. A list of meetings
recommended for observation by the Working Groups (a self guided
tour) will be supplied.
The day will end at 5:00 pm with a
closing session to provide the opportunity for IEEE 802 University
Outreach participants to ask questions about what they have observed.
Registration
Policy
* Session Registration: Registration is available through a secure
website and requires a valid credit card for the payment of the
registration fee; checks are NOT accepted for web-registration.
* Any
individual who attends any part of a meeting that is a scheduled part
of an 802 Plenary Session must register for the full session.
* Session
registrations are not transferable to another individual or to another
plenary session.
* If you register for an IEEE 802 Plenary session
and then are unable to attend, you must request cancellation of your
registration before the cancellation deadline to be eligible for a
refund of all or part of the fees paid.
After you have
Registered for the Session, Registration, Cancellation Requests and
Visa Invitation Requests may be submitted via a link on the event
website at: http://802world.org/plenary
Group Hotel Registration Discount Policy
The November
2013 IEEE 802 Plenary Registration Fee will be discounted by $US 300 for
attendees booking and staying one or more nights at IEEE-802 contracted
hotel: Hyatt Regency Dallas.
Attendees who elect to share accommodations must ensure that all members
of the rooming party are listed on the hotel register before arrival
(or upon check-in at the hotel) so that the hotel can verify their hotel
stay. Please note: payment of the $300 US surcharge will be required
onsite if the hotel cannot verify an attendee’s hotel stay.
Cancellation
& Refund Policy
In order to obtain a refund of all or
part of the fees paid you must request cancellation of your registration
before the late cancellation deadline.
* EARLY - FULL REFUND 6
PM Pacific Time, Friday, October 4, 2013
* LATE – CANCELLATION
FEE $US100 6 PM Pacific Time,
Friday, November 1, 2013
* NO REFUNDS AFTER 6 PM Pacific Time, Friday, November
1, 2013
Cancellation requests must be made either by submitting
an online request at http://802world.org/plenary or by
submitting an email request direct to: Email: 802info@facetoface-events.com
USA VISA Applications
In many cases, visas are required
for entrance into the USA. For standards participants traveling to the
USA, we recommend visiting the USA government site for advice on how to
obtain such a visa. Please download the guide at: http://travel.state.gov/pdf/BusinessVisa.pdf
For up-to-date information on the Visa Application Process and
expected wait-times:
http://travel.state.gov
For
further information on traveling to the US, please go to:
http://sites.nationalacademies.org/PGA/biso/visas/index.htm.
This
is NOT an IEEE website but is provided to you as additional information
on traveling to the United States
Instructions for Obtaining an Invitation Letter for in USA Visa
Applications
The
IEEE Standards Association can provide you with a letter inviting you
to attend the session. You must register for the upcoming plenary
session in order to obtain an Invitation Letter. To register for the
IEEE 802 plenary session you must pay the registration fee using a valid
credit card that can accept charges in US dollars. If for any reason
you should be unable to attend the plenary session you may request a
refund of your registration fee according to the rules indicated in the
802 Cancellation Policy (http://802world.org/plenary/cancellation-policy/)
1. Once your registration has been approved you may at any time select
the link to “Generate a Visa Letter” from the US VISA tab on event
portal navigation bar. You will be asked to log in using the same UserID
and Password that you used to register.
2. If you completed registration successfully, you will then be asked to
provide some additional information that is necessary for your
Invitation Letter:
* Your Date of Birth
* Your Place of Birth
*
The Nationality of Your Passport (i.e. the issuing country)
* The Passport Number
* The Passport Expiration Date
3. Once this
information has been accepted your personalized letter will be generated
in Acrobat PDF format and then displayed on the screen for printing and
saving, if you have Acrobat or Acrobat Reader (version 5.0 or higher)
installed on your machine (see the link on the 802 homepage if you want
to load Acrobat Reader for free). In addition, a copy of the generated
visa letter PDF format file will be sent as an attachment in an email to
your email address. These letters have the IEEE Logo at the top, are
properly signed by the IEEE-SA President, and should be printable on any
common personal computer printer.
4. If you are still unsure of what to do, or if you have any other
questions, please contact our meeting organizers by email: 802info@facetoface-events.com
or by phone: +1 (408)
241-8906.
Ethernet 40th Anniversary Celebration
IEEE 802 will be
celebrating Ethernet's 40th anniversary, IEEE 802 Ethernet innovation,
and IEEE Standards Association's pursuit of technology excellence during
the November 2013 Plenary Session.
IEEE 802 Plenary Session attendees are welcome to attend a panel
discussion and key note address at the Hyatt Regency Dallas on Monday
November 11th at 7:00 PM.
More detailed information including a
listing of panel members, and the room assignment can be found on line
at: http://802world.org/plenary/ethernet-40th-anniversary/
in early October 2013.
A Facebook page including numerous interviews, pictures and videos
related to the history of Ethernet can be accessed from the following
link: https://www.facebook.com/Ethernet40thAnniversaryIEEESA
IEEE 802 Plenary Session Group Hotel Rates:
Hyatt
Regency Dallas
300 Reunion Boulevard
Dallas, Texas, USA, 75207
Tel:
+1 214 651 1234
GROUP RATE: $US 174/Night (plus applicable taxes)*
Rate
applies to Single/Double Occupancy Run of House Rooms, Internet access
included.
EXTRA
ADULTS: Extra Adults
(>2) are an additional $US 25/Night (plus applicable taxes).
EXTENDED
DATES: November 1-26, 2013
Subject
only to availability the IEEE 802 Group Rate is available November
1-26, 2013.
SUBJECT TO AVAILABILITY: *The Group Rate is subject to the
availability of rooms in the IEEE 802 Group Room Block.
ROOM BLOCK DEADLINE:
If the block
is sold out before the deadline date (October 25, 2013), the rate may no
longer be available.
HOTEL CANCELLATION POLICY:
No penalty if reservation is
cancelled prior to 6pm Central Time on anticipated date of arrival.
How
to Make a Room Reservation at The IEEE 802 Group Rate
RESERVE
ONLINE
https://resweb.passkey.com/go/IEEENov2013
RESERVE
BY PHONE
Hyatt Regency Direct Line Tel: +1
214 651 1234
Ask for reservations and then ask for IEEE 802 Plenary Session
Group Rate, code = “IEEE 802”
Airport and Ground
Transportation Information
Dallas Fort Worth International
Airport (DFW)
* http://www.dfwairport.com/index.php
*
http://www.dfwairport.com/imap/index.html
Dallas Fort
Worth International Airport (DFW) Ground Transportation
Dallas
Taxis Taxi
service is available on the upper level of Terminals A, B, C and E, and
on the lower level of Terminal D. An Airport Guest Assistant will be
available at the taxi stands between 8:00 AM and midnight.
Between midnight and 8:00 AM, dial 972 574
5878 to request a taxi.
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