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[STDS-802-16] Fwd: [802SEC] 802-0315-Registration Deadline February 6, 2015

-------- Original Message --------
Subject: [802SEC] 802-0315-Registration Deadline February 6, 2015
Date: Mon, 2 Feb 2015 11:36:44 -0800
From: Lisa Ronmark <lisa@FACETOFACE-EVENTS.COM>
Reply-To: Lisa Ronmark <lisa@FACETOFACE-EVENTS.COM>

Hello everyone — The Standard Registration Deadline for the March 2015 lEEE 802 Plenary Session is Friday February 6, 2015. If you have not already done so PLEASE Register soon.  

IEEE 802 Plenary Session 
March 8-13, 2015
Berlin, Germany

Standard Registration Deadline February 6, 2015

Issued on Monday February 2, 2015

IEEE-802 Plenary at the Estrel Hotel, Berlin Germany

Participating IEEE-802 Working Groups:  802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and EC Study Group on Privacy Recommendation.

Registration Fees & Deadlines

Standard:  Before 6:00 PM Pacific Time, February 6, 2015
(UTC Time: 2:00 AM Saturday February 7, 2015)
* $US 600 for attendees staying at the Estrel Berlin 
* $US 900 for all others (including local attendees not staying at the group hotel)

   Late/On-site:  After 6:00 PM Pacific Time February 6, 2015
(UTC Time: 2:00 AM Saturday, February 7, 2015)
* $US 800 for attendees staying at the Estrel Berlin
* $US 1100 for all others (including local attendees not staying at the group hotel)

   Student Registration: 
* $US 150 for a limited number of student attendees (full-time at bachelor or post- graduate level)
* Available only one time per person. 
* The person using the Student meeting fee will not be able to use meeting attendance to gain or maintain voting rights. 
* A valid current student ID must be shown when picking up the meeting badge.

   University Outreach: Tuesday March 10, 2015
  • Registration Fee: $US 25.00
  • Registration Limit: 35 Students and or Faculty (first come first serve)
  • Credentials Required: Valid student/faculty identification required
  • Registration Website:
Meeting Place - Please arrange to pick up your registration badge between 7:30 AM and 8:00 AM at the IEEE 802 Registration Desk at the Estrel Berlin hotel. Plenary Session event staff will be able to provide you with the name of the meeting room assigned to the University Outreach Program.

* The day will start with an orientation session of about one hour long. IEEE 802 University Outreach students and faculty attendees are then free to observe sessions in progress so long as there is adequate space in the room. A list of meetings recommended for observation by the Working Groups (a self guided tour) will be supplied. The day will end with a closing session to provide the opportunity for IEEE 802 University Outreach participants to ask questions about what they have observed.
Registration & Event Website:

What is included in the registration fee?

The registration fee covers AV equipment, network/Internet services, power hook-ups, morning and afternoon refreshments as well as meeting services and supplies.The combined hotel room stays of attendees is used to offset the cost of the meeting. For this reason, anyone who is not a registered guest at the Estrel Berlin for one or more nights is not be eligible for the hotel discount. 

For the March 2015 Session Food and Beverage Service includes: AM  Break, PM  Break, Lunch

Registration, Cancellation and VISA Letter Websites 

Cancellation & Refund Policy 

6 PM Pacific Time, Friday, February 6, 2015

6 PM Pacific Time, Wednesday, February 25, 2015

6 PM Pacific Time, Wednesday, February 25, 2015

Cancellation requests must be made either by submitting an online request at or by submitting an email request direct to:  Email:

Registration Discount Policy (Group Hotel)

The combined hotel room stays of IEEE 802 attendees’ is used to offset the cost of the meeting. For this reason, anyone who is not a registered guest at the Estrel Berlin for one or more nights will not be eligible for the hotel discount

Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival (or upon check-in at the hotel) so that the hotel can verify their hotel stay.  

Please note: The correct registration fee must be paid prior to receiving your badge, which permits entrance to scheduled meetings.

Social Event:  “Stars in Concert” at the Estrel Festival Center on Wednesday, March 11 2015 from 6:30pm to 9:30pm”

* The cost of the social event is not included in the registration fee. 
* Tickets for the show at the Estrel Festival Center are available on a first come, first serve basis and can be purchased at the same time as registration. 
* Tickets are non refundable but are transferable.

Germany VISA Applications

Instructions for Obtaining an Invitation Letter for in German Visa Applications 

The Estrel Berlin has agreed to partner IEEE Standards Association to provide you with a letter inviting you to attend the session. 
* You must register for the upcoming plenary session in order to obtain an Invitation Letter. 
* To register for the IEEE 802 plenary session you must pay the registration fee using a valid credit card that can accept charges in US dollars. 
* If for any reason you should be unable to attend the plenary session you may request a refund of your registration fee according to the IEEE 802 Cancellation Policy (

1. Once your registration has been approved you may at any time select the link to “Generate a Visa Letter” from the dropdown menu under the VISA tab on event website. 
2. Log in using the same UserID and Password that you used to register.
3. Provide some additional information that is necessary for your Invitation Letter:
* Your Date of Birth
* Your Place of Birth
* Passport Issuing Country
* Passport Number
* Passport Expiration Date
4. Once this information has been accepted your personalized letter will be generated in Acrobat PDF format and then displayed on the screen for printing and saving.
5. In addition, a copy of the generated visa letter PDF format file will be sent as an attachment in an email to your email address. These letters have the necessary logos at the top, are properly signed by the Estrel Berlin, and should be printable on any common personal computer printer.

If you are still unsure of what to do, or if you have any other questions, please contact our meeting organizers by email:  or by phone: +1 (408) 241-8906.

IEEE 802 Plenary Session Special Group Hotel Rates

Estrel Berlin
Sonnenallee 225
12057 Berlin, Germany
Phone +49 30 6831 0

IEEE 802 has made a special arrangement with the Estrel Hotel in Berlin to provide rooms with special rates for IEEE 802 Plenary Session attendees. A limited number of IEEE Group Rate rooms are still available. If you require a room please book as soon as possible. 

Please use the following Link to reach the IEEE 802 reservation site and book your Estrel reservation:

EUR 157.00 per Night 
* Includes service charges & VAT
* Includes Basic Internet Access, Full Buffet Breakfast 
* Rate applies to Single Occupancy Run of House Rooms 

EUR 188.00 per Night 
* Includes service charges & VAT
* Includes Basic Internet Access, Full Buffet Breakfast
* Rate applies to Double Occupancy Run of House Rooms

* The Group Rates are subject to the availability of rooms in the IEEE 802 Group Room Block. 
* If the block is sold out the IEEE 802 rates may no longer be available.

* Individual guest room reservations can be cancelled free of charge until 4 weeks prior to arrival date. 
* After this date, all cancellations or no shows, the Estrel will charge 80% of the room rate as cancellation charges.
* Cancel Reservation email:

* Hotel Information Website:
* Reservation Inquiries:
* Cancel Reservation by email: 

Email Distribution List 

We provide e-mailed session announcements and updates. To join this list and stay informed, send email to with no subject and with the following 2 lines appearing first in the body of the message: 

subscribe stds-802-all 

Meeting Planner Contact Information 

Please contact us directly if we may be of any assistance in your preparations for this event.  
We are accessible via telephone and email.  

Dawn Slykhouse
IEEE 802 Meeting Planner
Face to Face Events
2699 Iversen Court
Santa Clara, CA  95051  USA
Phone:  (408) 241-8906

Warm Regards, 

Lisa Ronmark
Director of Meeting Services
Face to Face Events, Inc.
t:  (408) 740-5837

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