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[802.19] FW: [802SEC] IEEE 802 Plenary Session Announcement - March 11-16, 2012



Information about March Plenary.

Steve 

-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@xxxxxxxx] On Behalf Of Everett O. (Buzz) Rigsbee
Sent: Thursday, December 15, 2011 6:12 PM
To: STDS-802-SEC@xxxxxxxxxxxxxxxxx
Subject: [802SEC] IEEE 802 Plenary Session Announcement - March 11-16, 2012

{ WG Chairs:  Please ensure this important Plenary Session Announcement is forwarded to your Full WG Distribution List }








IEEE802-JPEGIEEE 802 Plenary Session Announcement


March 11-16, 2012


Waikoloa, Hawaii, USA









Hilton Waikoloa Welcomes the IEEE 802 Plenary Session in March 2012




The March 2012 IEEE 802 Plenary Session will take place March 11-16, 2012 at the Hilton Waikoloa Village Hotel on the Big Island of Hawaii.

Situated on the Kohala Coast of Hawaii’s Big Island, the Hilton Waikoloa Village Resort (HWV) is approximately 25 minutes drive from the Kona International Airport (KOA).

Known for exceptional meeting and event services, the Hilton Waikoloa Village is a world class meeting destination and an good choice for the March 2012 IEEE 802 Plenary Session.

Participating IEEE 802 Working Groups: 802.1, .3, .11, .15, .16, .17, .18, .
19, .21, .22

EVENT WEBSITE: http://802world.org/plenary


Meeting Planner Contact Info


Please contact us directly if we may be of any assistance in your preparation for the event.

We are accessible via telephone and email.

Dawn Slykhouse

IEEE 802 Meeting Planner

Face to Face Events

2699 Iversen Court

Santa Clara, CA  95051

USA

Phone: (408) 241-8906       Email: 802info@xxxxxxxxxxxxxxxxxxxxx





Registration Fees & Deadlines




Early: Before 6pm Pacific Time, Friday, January 27, 2012

(UTC Time: 2am Saturday, January 28, 2012)

*	$500 US for attendees staying at the Hilton Waikoloa Village
*	$800 US for all others (including local attendees)



Standard: After Early Bird and before 6pm Pacific Time, Friday March 2, 2012


(UTC Time: 2am Saturday, March 2, 2012)

*	$600 US for attendees staying at the Hilton Waikoloa Village
*	$900 US for all others (including local attendees)



Late/On-site: After 6pm Pacific Time March 2, 2012

*	$700 US for attendees staying at the Hilton Waikoloa Village
*	$1000 US for all others (including local attendees)


REGISTRATION WEBSITE: HTTP://802WORLD.ORG/PLENARY





Registration Policy




Session Registration: Registration is available through a secure website and requires a valid credit card for the payment of the registration fee; checks are NOT accepted for web-registration.

Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session.

Session registrations are not transferable to another individual or to another plenary session.

If you register for an IEEE 802 Plenary session and then are unable to attend, you must request cancellation of your registration before the cancellation deadline to be eligible for a refund of all or part of the fees paid.

After you have Registered for the Session, Registration Cancellation Requests and Visa Invitation Requests may be submitted via a link on the event website at: http://802world.org/plenary



Cancellation & Refund Policy

In order to obtain a refund of all or part of the fees paid you must request cancellation of your registration before the deadline.



FULL REFUND DEADLINE: January 27, 2012                 LATE CANCELLATION
DEADLINE (Refund = Fee paid -$100 US) : March 2, 2012



Cancellation requests must be submitted either by sending an email to the Meeting Planners or by submitting a request online at http://802world.org/plenary .



Email: 802info@xxxxxxxxxxxxxxxxxxxxx



Group Hotel Registration Discount Policy



The March 2012 IEEE 802 Plenary Registration Fee will be discounted by $300 US for attendees booking and staying one or more nights at the IEEE 802 contracted hotel: Hilton Waikoloa Village.

Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival or upon check in at the hotel.

Please note payment of the $300 US surcharge will be required onsite if an attendee’s hotel stay cannot be verified by the hotel.




Hilton Waikoloa Village Resort Information




Hilton Waikoloa Village

425 Waikoloa Beach Drive

Waikoloa, HI.  96738

Tel: (808) 886-1234

General Hotel Information Website (no group rate booking here):
http://www.hiltonwaikoloavillage.com <http://www.hiltonwaikoloavillage.com/>












IEEE 802 Plenary Session Group Hotel Rates




EARLY BIRD GROUP RATE  $169/Night (plus applicable taxes)*

*Early Bird Rate will apply until 50% of the IEEE 802 Room Block is reserved, after such time the regular group rate will apply so please book early to ensure receiving the discount rate.

Rate applies to Single/Double Occupancy Run of House Rooms.

Extra Adults (>2) are an additional $20/Night (plus applicable taxes).



Regular GROUP RATE  $179/Night (plus applicable taxes)*

*AFTER 50% of the IEEE 802 Room Block is reserved or January 28th, 2012, whichever comes first, the regular group rate will apply, so please book early to ensure receiving the discount rate.

Rate applies to Single/Double Occupancy Run of House Rooms.

Extra Adults (>2) are an additional $20/Night (plus applicable taxes).



CHILDREN SHARING ROOM WITH PARENTS  - NO CHARGE*

* Children up to age 21 years of age may share a guest room with their parents at no charge.





How to Make a Room Reservation




Reserve room online at:

http://www.hilton.com/en/hi/groups/personalized/K/KOAHWHH-IE8-20120308/index
.jhtml?WT.mc_id=POG



-OR-  Call Toll Free (800) 445-8667

 And ask for IEEE 802 Plenary Session Group Rate, code = “IEEE 802”.



-OR-  Call the hotel directly at (808) 886-1234

Ask for reservations and then ask for IEEE 802 Plenary Session Group Rate, code = “IEEE 802”.



No fax room reservations will be accepted.




Extended Dates, Cancellation Policy




EXTENDED DATES

March 1-27, 2012 - Subject to Availability so Book Early if you want to extend your stay.

CANCELATION POLICY -

No penalty if cancelled prior to 6 PM HST (Hawaii Time) on Date of Arrival.



Onsite Parking Rates




Hilton Waikoloa Village guests may, select from self or valet parking options. Fees are subject to taxes.

        SELF PARKING - $15 US/Day

VALET PARKING - $21 US/Day





KONA INTERNATIONAL AIRPORT (KOA) TRANSPORTATION



SPEEDISHUTTLE  1 (808) 886‐2825 or http://www.speedishuttle.com



・         Hours of Operation:24 hours a day, seven days a week.

・         Reservations are recommended

・         24 hours in advance but are not required.

・         Cancellation 24 hours or more in advance receives full refund.

・         Pick up at the shuttle islands outside both airline terminals

・         Rates include baggage handling(2bagsperperson).

・         Additional baggage charges apply.

・         Rates are inclusive of all taxes where noted and are non‐
commissionable.

・         Taxes and surcharges are subject to change at the discretion of
their governing body and are effective without notice.

・         Child Seats:$7 per child Bikes:$15 per bike





LAURA’S TAXI / LUANA LIMOUSINE

(808) 326‐5466 (7am - 11PM) / 808‐895‐4727 (11PM - 7AM)



Hours of Operation:       Available 24 hours-a-day, seven days-a-week.
Reservations Recommended.



Cost:$65.80 each way to/from Kona International Airport; cash only.



Extra Bags $1. US per piece Surfboard, Golf Bag, etc. $3. US per piece.



4.166% state tax and 3% airport arrival tax will be added to the above rates.



Groups: Gratuity will be added



AVIS CAR RENTAL



Avis Worldwide Discount or AWD number is A606094.



When calling Avis at 1 (800) 331-1600 to make reservations, provide reservations agents with this AWD number to ensure you receive the best available car rental rates.



The AWD will be effective from seven days prior to the event until seven days after the event.



Below is a hyperlink that can be used to access the AVIS website.  When this link is used, the IEEE 802 AWD number will automatically be placed in the reservation detail.



Avis.com link for IEEE 802 Plenary Session <http://www.avis.com/car-rental/html/meetings/go2.html?AWD=A606094&NAME=IEEE
+802+Plenary+Session&FDATE=03112012&TDATE=20120316&LOCATION2=&LOCATION1=
+802+Plenary+Waik
oloa,+HI&ARCIATA=&EVENT=0>






Meeting Planner Contact Info


Please contact us directly if we may be of any assistance in your preparation for the event.

We are accessible via telephone and email.

Dawn Slykhouse

IEEE 802 Meeting Planner

Face to Face Events

2699 Iversen Court

Santa Clara, CA  95051

USA

Phone: (408) 241-8906       Email: 802info@xxxxxxxxxxxxxxxxxxxxx





Thanx, Buzz

Please note my contact info:

Dr. Everett O (Buzz) Rigsbee

IEEE-802 LMSC Meeting Manager

7750 80th Place SE

Mercer Island, WA  98040-5912

ph/fx: 206-236-2229

cell: 206-818-4978

SkypeID:  BRigsB

BRigsB@xxxxxxxx




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