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MEETING INFORMATION UPDATE #1 IEEE 802 Plenary Session – July 14-19, 2013 Geneva, Switzerland The July 2013 IEEE 802 Plenary Session will take place July 14-19, 2013 in Geneva, Switzerland at: International Telecommunication Union (ITU) Place des Nations, 1211 Geneva 20, Switzerland (MAP) The following IEEE-802 Working Groups will be participating: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and OmniRAN EC Study Group. ATTENDEE REGISTRATION (http://802world.org/plenary) DEADLINES
(6 PM Pacific Time) • EARLY: MAY 24, 2013 •
STANDARD: JUNE 28, 2013 •
LATE: AFTER JUNE 28, 2013 FEES
• EARLY: $US 500 •
STANDARD: $US 600 •
LATE: $US 800 PLEASE NOTE:
Registration Fee does
not include food and beverage service. STUDENT & UNIVERSITY OUTREACH REGISTRATION
(http://802world.org/plenary) DEADLINES (Geneva Time)
FEES
Student:
University Outreach (Tuesday Only):
SPECIAL REGISTRATION INSTRUCTIONS
1.
After registering for this session on the IEEE 802 registration website, your name and email contact information will be sent to the ITU.
2.
The ITU will send a confirmation of registration letter within 14 days to your registration email address. Bring this letter to the session, along with photo ID to pick
up your ITU security badge. A sample of the letter you will receive is shown here: ITU Registration Confirmation Letter 3. If you are a citizen of a country that requires a visa to travel to Switzerland, you may need to provide ITU with information
to generate a visa request letter. The entire visa request process is described below.. IEEE 802 CANCELLATION & REFUND POLICY In order to obtain a refund of all or part of the Registration Fee paid you must request cancellation of your registration before the
final cancellation deadline by submitting an online request at
http://802world.org/plenary or by an email request:
802info@xxxxxxxxxxxxxxxxxxxxx
ITU SECURITY NAME BADGE REQUIREMENTS
·
All Registered Attendees will be
required to obtain an ITU Security Name Badge. In the days leading up to the July 2013 IEEE 802 Plenary Session each participant will receive a letter of confirmation of registration via email from ITU (may take up to 14 days). This letter will contain
important information about how and where to obtain your security name badge for the event. Do not misplace this letter; it and your passport will be required to obtain your badge onsite in Geneva.
·
Please see the
ITU Registration Confirmation SAMPLE LETTER for more information.
VISA LETTERS & REQUIREMENTS IEEE will not issue VISA Letters for the July 2013 IEEE 802 Plenary Session. Please review the enclosed ITU information for more details.
The visa must be requested at least four (4) weeks before the date of beginning of the meeting
and obtained from the office (embassy or consulate) representing Switzerland in your country or, if there is no such office in your country, from the one that is closest to the country of departure. If problems are encountered, the Union can, at the official request of the administration or entity you represent, approach the competent Swiss authorities in order to facilitate
delivery of the visa but only within the period mentioned of four weeks. For any such request, a covering letter
(with letterhead, address and the sender’s title and legible signature) stamped and signed by the person responsible for the delegate’s entity must be sent to TSB by fax (+41 22 730 5853) or e-mail (tsbreg@xxxxxxx)
bearing the words “visa request”. A model of such a letter can be at:
http://www.itu.int/en/ITU-T/info/Pages/visas.aspx It must specify the following information of the applicant(s) for whom the visa(s) is (are) required: full name and functions; place and date of birth; passport number: place and
date of issue, and expiry date; the title and dates of the meeting in question and must be accompanied by a
very clear and legible copy of the passport and a copy of the notification of confirmation of registration
approved for the ITU-T meeting in question. Please contact the IEEE 802 Meeting Planners should you require additional information or assistance with registration services for the July 2013 IEEE 802 Plenary Session. IEEE 802 PLENARY SESSION HOTEL GROUP RATES IEEE 802 has made a special arrangement with Manotel Group’s 6 business class hotels in downtown Geneva to provide rooms with special rates for IEEE 802 Plenary Session attendees. ALL IEEE 802 GUEST ROOMS ARE SUBJECT TO AVAILABILITY
From
10 days before the arrival date, the first night’s room will be charged. NO SHOWS
Unless the hotel has been notified of a delayed guest arrival and rescheduled the reservation, a room guaranteed will be held until 8am of the next morning at which time the reservation
will be cancelled and one night’s room will be charged. BOOKING WEBSITE: ITU HOTEL RESERVATIONS ITU maintains a
list of hotels and residences
of varied categories in or near Geneva that offer special rates to delegates attending conferences or meetings at the ITU. The list requires use of a standard
booking form. A PDF copy of the full hotel list is available at:
http://www.itu.int/travel/hotels.pdf. Follow the procedure below to make a reservation for a hotel room with the ITU special terms:
TRAVEL INFORMATION Please note the following basic information below. A more complete
document
outlining some practical information is available on the Plenary Session at:
http://802world.org/plenary.
IEEE 802 EMAIL LIST SERVE We only provide e-mailed session announcements. To join this list and stay informed about upcoming plenary sessions, send email to
listserv@xxxxxxxxxxxxxxxxx with no subject and with the following 2 lines appearing first in the body of the message: subscribe stds-802-all end MEETING PLANNER CONTACT INFORMATION Face to Face Events Inc.,
2699 Iversen Court, Santa Clara, CA 95051 USA Phone:
+1 (408) 241-8906 Fax:
+1 (408) 241-8918 Email:
802info@xxxxxxxxxxxxxxxxxxxxx ---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.
---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv. | ||||||||||||
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