A quick reminder to please share the enclosed September 2018 IEEE 802 Wireless Interim information with your Working Groups. The Early Bird hotel reservation deadline is July 6, 2018 or when block is full which
ever comes first.
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IEEE 802 Wireless Interim Session
* Session Dates: Sunday September 9th through Friday September 14th
Planned Participating Working Groups: 802.11, 802.15, 802.18, 802.19, 802.21 and 802.24
REGISTRATION FEES & DEADLINES
Early: Before 6:00 PM Pacific Time, Friday, July 27, 2018
* $US 650.00 for attendees staying at the Hilton Waikoloa
* $US 950.00 for all others (including local attendees not staying at the group hotel)
Standard: Before 6:00 PM Pacific Time, Friday August 31, 2018
* $US 850.00 for attendees staying at the Hilton Waikoloa
* $US 1150.00 for all others (including local attendees not staying at the group hotel)
Late/On-site: After 6:00 PM Pacific Time Friday, August 31, 2018
* $US 950.00 for attendees staying at the Hilton Waikoloa
* $US 1350.00 for all others (including local attendees not staying at the group hotel)
Student Registration: $US 150.00 (college students bachelor or post-graduate level)
* Student Registration Code available via email request to meeting planner.
* The Student meeting fee is available only one time per person.
* The person using the Student meeting fee will not be able to use meeting attendance to gain or maintain voting rights.
* A valid current student ID must be shown when picking up the meeting badge.
Registration Fee Includes
* Network/Internet services
* Power hook-ups in the meeting rooms
* Morning and afternoon refreshments
* Wednesday evening social
* Meeting services and supplies
Cancellation Refunds & Deadlines
* Full Refund: 6:00 PM Pacific Time Friday July 27, 2018
* $US 150.00 Cancellation Fee: 6:00 PM Pacific Time August 31, 2018
* No Refund: After 6:00 PM Pacific Time Friday August 31, 2018
Issuing of Cancellation Refunds
* All refunds will be issued after the cancellation deadline of the session.
IEEE 802 Interim Session Group Hotel
Waikoloa, Hawaii, USA, 96738
IEEE 802 Interim Session Group Hotel Rates
EARLY RATE: $US 155.00/Night
* Rate applies to first 40% of Room Block or
* 6:00 PM Hawaii Time, Friday July 6, 2018 whichever comes first.
* Single/Double Occupancy Run of House Rooms, Internet access included.
* Extra Adults $US20.00 (plus applicable taxes) per adult, per room
IEEE 802 RATE: $US 175.00/ Night
* Rate applies to remainder of the Room Block or
* 6:00 PM Hawaii Time, Friday August 10, 2018.
* Single/Double Occupancy Run of House Rooms, Internet access included.
* Extra Adults $US20.00 (plus applicable taxes) per adult, per room
Booking Hilton Waikoloa Room Reservations
Please use this secure link for IEEE 802 Wireless Group Room Reservations:
If you need reservation assistance please contact the Hilton Waikoloa Directly.
* Hilton Waikoloa Telephone: +1 (808) 886-1234
* Toll Free Reservations Phone: 1-800-HILTONS (1-800-445-8667)
* Outside the United States and Canada please click here to find your local phone number.
Extended Dates: August 30th through September 23, 2018*
*Subject to Availability: Rates are subject to the deadline and availability of rooms in the IEEE 802 Group Room Block.
Early Bird Rate Sell Out: Once the Early Bird Rate block of rooms has been filled the Standard Rate will apply. When the rate categories are changing, there may be
a brief period when room availability is limited. If you need immediate reservation assistance please contact the Hilton Waikoloa Directly.
Room Block Deadline: If the block is sold out before 6:00 PM Hawaii Time on August 10, 2018 IEEE 802 Wireless Group Rates may no longer be available.
Hotel Cancellation Policy
No Penalty if cancelled by 6:00 PM Hawaii Time on the day before anticipated date of arrival.
Group Hotel Registration Policy
The combined hotel room stays of attendees are used to offset the cost of the meeting. For this reason, anyone who is not a registered guest at the Hilton Waikoloa for three (3) or more nights is not eligible
for the registration discount. The correct registration fee must be paid prior to receiving your badge, which permits entrance to scheduled meetings.
IEEE 802 provides e-mailed session announcements and updates via a Meeting Information email distribution list. To join this list and stay informed, send email to listserv@xxxxxxxxxxxxxxxxx
with no subject and with the following 2 lines appearing first in the body of the message:
Meeting Planner Contact Information
Newport Beach, CA 92660 USA
The latest hotel statement is below.
As of Monday, June 25, Hawaii Volcanoes National Park remains closed. However, National Park rangers and staff are available to answer questions and share stories at the Mokupāpapa Discovery Center in Hilo:
http://www.papahanaumokuakea.gov. Additionally, the lava and eruption are viewable by helicopter tour and boat ride. Contact the hotel concierge for details at +1 808 886 1234.
Hawaii is still an incredible place to visit and Hilton Waikoloa Village is ready to welcome you!
Sincerely,
Lisa Ronmark
Director of Meeting Services
Face to Face Events Inc.
Email: lisa@xxxxxxxxxxxxxxxxxxxxx
Tel: 1 (604) 316-4947