New Document Management System

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802.21 Members,

I am happy to announce that things are now in place for us to start using the New Document Control System.

This is the same system that is currently being used by 802.11 and 802.15 WGs.

Below are few instructions as to how to get started.

[1] Please obtain an IEEE Web Account.

If you don’t have it already please obtain an IEEE Web Account. The attached document describes how to obtain a free Web Account.

You would need an IEEE Web Account for Attendance as well.

[2] We have added all the current 802.21 members who have an IEEE Web Account to the roster for using the Document Control system.

You can start using the new system by using the following link: Login using your IEEE Web Account and then you can directly go to the 802.21 Documents page:

<New Document System> http://mentor.ieee.org/mentor/wiki/StartPage

I have added this link to our main 802.21 web page to access the new document system just below the link for old tree as well.

[3] In case you are not on the roster and cannot use the New Document Control System, you can request to join 802.21 Document control System

by going to this link: https://mentor.ieee.org/802.21/join There is a link for this in the main 802.21 page as well.

I (along with some other admins) will then get an email which tells us that the person has applied to join.

We shall then approve the requests and grant you access.

[4] Once you have access you can then go to the Documents section.

Please refer to attached file 21-08-0005-00-0000-Document_Naming_Convention for document naming conventions and examples.

As members you can upload new documents and revise existing documents. The system automatically allocates DCNs.

Please look at the attached file carefully for naming documents for the two Study Groups (file code “mrpm” for MRPM SG and file code “0sec” for Security SG.).

At this time please feel free to use the system and upload documents for Jan meeting.

[5] Old Documents until year 2007.

The old tree currently holds all documents until year 2007 for now.

All documents starting with year 2008 should be uploaded to the new system (including those for Jan Taipei meeting).

After the Jan meeting I shall work with Administrators and transfer all previous 802.21 WG documents for all the prior years to the new system and then we can do away with the old tree.

We shall have a teleconference this week and we can talk more about how to use the system then.

Many thanks to Rob Nagler for helping out with this.

Please let me know if you have any questions.

Kind Regards

-Vivek