FYI..
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{ Attn: WG Chairs - Please ensure this important message is forwarded to
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IEEE802-JPEGIEEE 802 Plenary Session
UPDATE #1
March 11-16, 2012
Waikoloa, Hawaii, USA
Hilton Waikoloa Welcomes the IEEE 802 Plenary Session in March 2012
The March 2012 IEEE 802 Plenary Session will take place March 11-16, 2012 at
the Hilton Waikoloa Village Hotel & Resort on the Big Island of Hawaii.
Participating IEEE 802 Working Groups: 802.1, .3, .11, .15, .16, .17, .18,
.19, .21, .22
EVENT WEBSITE: http://802world.org/plenary
GREAT EARLY BIRD RATES - But book NOW before they are Sold-Out !!!
WARNING: overlap with Spring Break will impact your Room & Travel options
!!!
Please Book Now for Best Price & Choices - If you snooze, you will lose !!!
Hilton Waikoloa Village Resort Information:
Hilton Waikoloa Village Hotel & Resort
69-425 Waikoloa Beach Drive
Waikoloa, HI 96738
Tel: (808) 886-1234
General Hotel Information Website (but no group rate booking here):
<http://www.hiltonwaikoloavillage.com/> http://www.hiltonwaikoloavillage.com
IEEE 802 Plenary Session Group Hotel Rates:
EARLY BIRD GROUP RATE: $169/Night (plus 14% applicable taxes)*
*Early Bird Rate will apply until 50% of the IEEE 802 Room Block is
reserved, after such time the regular group rate will apply so please book
early to ensure receiving the discount rate.
Rate applies to Single/Double Occupancy Run of House Rooms.
Extra Adults (>2) are an additional $20/Night (plus applicable taxes).
Regular GROUP RATE: $179/Night (plus 14% applicable taxes)*
*AFTER 50% of the IEEE 802 Room Block is reserved or January 28th, 2012,
whichever comes first, the regular group rate will apply, so book early to
ensure receiving the discount rate.
Rate applies to Single/Double Occupancy Run-of-House Rooms.
Extra Adults (>2) are an additional $20/Night (plus applicable taxes).
CHILDREN SHARING ROOM WITH PARENTS - NO CHARGE*
* Children up to age 21 years of age may share a guest room with their
parents at no charge.
How to Make a Room Reservation
Reserve room online at:
<http://www.hilton.com/en/hi/groups/personalized/K/KOAHWHH-IE8-20120308/inde
x.jhtml?WT.mc_id=POG>
http://www.hilton.com/en/hi/groups/personalized/K/KOAHWHH-IE8-20120308/index
.jhtml?WT.mc_id=POG
-OR- Call Toll Free (800) 445-8667
And ask for IEEE 802 Plenary Session Group Rate, Group code = “IEEE 802”
-OR- Call the hotel directly at (808) 886-1234
Ask for reservations, then ask for IEEE 802 Plenary Session Group Rate, code
= “IEEE 802”
No fax room reservations will be accepted.
EXTENDED DATES for IEEE-802 Group Rates: (must book early for choices)
March 1-27, 2012 but subject to room availability, so Book Early if you want
to extend your stay.
CANCELLATION POLICY:
No penalty if cancelled prior to 6 PM HST (Hawaii Standard Time) on Date of
Arrival.
REGISTRATION WEBSITE: <http://802WORLD.ORG/PLENARY>
http://802WORLD.ORG/PLENARY
Registration Fees & Deadlines
Early: Before 6pm Pacific Time, Friday, January 27, 2012
(UTC Time: 2am Saturday, January 28, 2012)
* $500 US for attendees staying at the Hilton Waikoloa Village
* $800 US for all others (including local attendees)
Standard: After Early Bird and before 6pm Pacific Time, Friday March 2, 2012
(UTC Time: 2am Saturday, March 2, 2012)
* $600 US for attendees staying at the Hilton Waikoloa Village
* $900 US for all others (including local attendees)
Late/On-site: After 6pm Pacific Time March 2, 2012
* $700 US for attendees staying at the Hilton Waikoloa Village
* $1000 US for all others (including local attendees)
Registration Policy:
Session Registration: Registration is available through a secure website and
requires a valid credit card for payment of the registration fee; checks are
NOT accepted for web-registration.
Any individual who attends any part of a meeting that is a scheduled part of
an 802 Plenary Session must register for the full session.
Session registrations are not transferable to another individual or to
another plenary session.
Cancellation & Refund Policy:
In order to obtain a refund of all or part of the fees paid you must request
cancellation of your registration before the deadline.
FULL REFUND DEADLINE: January 27, 2012
LATE CANCELLATION DEADLINE (Refund = Fee paid - $100 US): March 2, 2012
Cancellation requests must be submitted either by sending an email to the
Meeting Planners or by submitting a request online at
<http://802world.org/plenary> http://802world.org/plenary .
Email: <mailto:802info@xxxxxxxxxxxxxxxxxxxxx> 802info@xxxxxxxxxxxxxxxxxxxxx
Group Hotel Registration Discount Policy:
The March 2012 802 Plenary Registration Fee will be discounted by $300 US
for attendees booking & staying one/more nights at the 802 contracted hotel:
Hilton Waikoloa Village. Attendees who elect to share accommodations must
ensure that all members of the rooming party are listed on the hotel
register before arrival or upon check-in at the hotel so that their hotel
stay can be verified by the hotel. Please note: repayment of the $300 US
discount will be required onsite if an attendee’s hotel stay cannot be
verified by the hotel.
KONA INTERNATIONAL AIRPORT (KOA) TRANSPORTATION:
SPEEDISHUTTLE:
1 (808) 886‐2825 or <http://www.speedishuttle.com>
http://www.speedishuttle.com
・ Hours of Operation:24 hours a day, seven days a week.
・ Reservations are recommended.
・ 24 hours in advance but are not required.
・ Cancellation 24 hours or more in advance receives full refund.
・ Pick up at the shuttle islands outside both airline terminals.
・ Rates include baggage handling (2 bags per person).
・ Additional baggage charges apply.
・ Rates are inclusive of all taxes where noted and are non‐
commissionable.
・ Taxes and surcharges are subject to change at the discretion of
their governing body and are effective without notice.
・ Child Seats: $7 per child, Bikes:$15 per bike
LAURA’S TAXI / LUANA LIMOUSINE
(808) 326‐5466 (7am - 11PM) / 808‐895‐4727 (11PM - 7AM)
Hours of Operation: 24 hours-a-day, seven days-a-week. Reservations
Recommended.
・ Cost:$65.80 each way to/from Kona International Airport; cash
only.
・ Extra Bags $1. US per piece Surfboard, Golf Bag, etc. $3. US per
piece.
・ 4.166% state tax and 3% airport arrival tax will be added to the
above rates.
・ Groups: Gratuity will be added
AVIS CAR RENTAL:
Avis Worldwide Discount or AWD number is A606094.
When calling Avis at 1 (800) 331-1600 to make reservations, provide
reservations agents with this AWD number to ensure you receive the best
available car rental rates. The AWD will be effective from seven days prior
to the event until seven days after the event.
The following hyperlink can be used to access the AVIS website. When this
link is used, the IEEE 802 AWD number will automatically be placed in the
reservation detail.
<http://www.avis.com/car-rental/html/meetings/go2.html?AWD=A606094&NAME=IEEE
+802+Plenary+Session&FDATE=03112012&TDATE=20120316&LOCATION2=&LOCATION1=Waik
oloa,+HI&ARCIATA=&EVENT=0> Avis.com link for IEEE 802 Plenary Session
Meeting Planner Contact Info:
Please contact us directly if we may be of any assistance in your
preparation for the event.
We are accessible via telephone and email.
Dawn Slykhouse
IEEE 802 Meeting Planner
Face to Face Events
2699 Iversen Court
Santa Clara, CA 95051 USA
Phone: (408) 241-8906
Email: <mailto:802info@xxxxxxxxxxxxxxxxxxxxx>
802info@xxxxxxxxxxxxxxxxxxxxx
Thanx, Buzz
Dr. Everett O (Buzz) Rigsbee
IEEE-802 LMSC Meeting Manager
7750 80th Place SE
Mercer Island, WA 98040-5912
ph/fx: 206-236-2229
SkypeID: BRigsB
BRigsB@xxxxxxxx
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