FWD: 802-0314-M​eeting Informatio​n Update #1-Plan Ahead and Register before Chinese New Year

["Das, Subir" <sdas@xxxxxxxxxxxxx>]

{ATTN: All WG Chairs  -  Please ensure that this important announcement is forwarded to your Full WG List}

 

PLEASE NOTE 2014 Chinese New Year holiday is on Jan 31st, 2014. Most people will take their long holiday time off starting as early as Jan 26th to as late as Feb 8th. It is very possible the turn around time may get delayed due to the holiday season in China. Please plan and submit your Registration, VISA Letter Request, VISA Application and Hotel Reservation as early as possible to avoid the last minute rush.

 

The March 2014 IEEE 802 Plenary Session will take place March 16-21, 2014 at the China World and Traders Hotel Beijing in Beijing, China

Participating IEEE-802 Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and OmniRAN EC Study Group.

ALL Event Information: http://802world.org/plenary 

PRINTABLE MEETING INFORMATION UPDATE #1: http://802world.org/plenary/files/2014/01/802-0314-MIU-Posted-Jan14.pdf 

• Registration: https://802world.org/apps/session/84/register2

• Cancellation: https://802world.org/apps/session/84/register2/cancel

• VISA Information: http://802world.org/plenary/visa-information-2/

• VISA Invitation Letter: http://802world.org/plenary/visa-invitation-letter/

• China World  and Traders Hotel Beijing Rate Information and Reservations: http://802world.org/plenary/ieee-802-group-hotel/

 

 

Meeting Information Update #1 is attached to this email - a copy of the original meeting announcement is also summarized below.

 

IEEE 802 Plenary Session Announcement
March 16-21, 2014
Beijing, China

Monday December 9, 2013

March 2014 IEEE-802 Plenary at the China World and Traders Hotel Beijing (China World Trade Center)

The March 2014 IEEE 802 Plenary Session will take place March 16-21, 2014 at the China World and Traders Hotel Beijing in Beijing, China. 
Participating IEEE-802 Working Groups:  802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and OmniRAN EC Study Group.

Event Information and Registration Website: http://802world.org/plenary  

Registration Fees & Deadlines: 

Early:  Before 6pm Pacific Time, Friday, February 7, 2014
(UTC Time: 2am Saturday, February 8, 2014) 
* $US 600 for attendees staying at the China World or Traders Hotel Beijing
* $US 900 for all others (including local attendees not staying at the group hotel)

 Late/On-site:  After 6pm Pacific Time Friday February 7, 2014
(UTC Time: 1am Saturday, February 8, 2014) 
* $US 800 for attendees staying at the China World or Traders Hotel Beijing
* $US 1100 for all others (including local attendees not staying at the group hotel)

   Student Registration: 
* $US 150 for all student attendees (college students at the bachelor or post-graduate level)
* The Student meeting fee is available to full-time college students at the bachelor or post- graduate level. The Student meeting fee is available only one time per person. The person using the Student meeting fee will not be able to use meeting attendance to gain or maintain voting rights. 
* A valid current student ID must be shown when picking up the meeting badge.

   University Outreach:  Tuesday March 18, 2014
* $US 25 US for all student attendees (college students at the bachelor or post-graduate level)

The day will start at 8:00 am with an orientation session of about one hour long. IEEE 802 University Outreach students and faculty attendees are then free to observe sessions. A list of meetings recommended for observation by the Working Groups (a self guided tour) will be supplied. 

The day will end at 5:00 pm with a closing session to provide the opportunity for IEEE 802 University Outreach participants to ask questions about what they have observed.

Registration Policy 

Session Registration: Registration is available through a secure website and requires a valid credit card for the payment of the registration fee; checks are NOT accepted for web-registration.
Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session.  
Session registrations are not transferable to another individual or to another plenary session.  
If you register for an IEEE 802 Plenary session and then are unable to attend, you must request cancellation of your registration before the cancellation deadline to be eligible for a refund of all or part of the fees paid.  
After you have Registered for the Session, Registration Cancellation Requests and Visa Invitation Requests may be submitted via a link on the event website at: http://802world.org/plenary 

Group Hotel Registration Discount Policy

The March 2014 IEEE 802 Plenary Registration Fee will be discounted by $US 300 for attendees booking and staying one or more nights at IEEE-802 contracted hotels: China World or Traders Hotel Beijing. 

Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival (or upon check-in at the hotel) so that the hotel can verify their hotel stay.  Please note: payment of the $300 US surcharge will be required onsite if the hotel cannot verify an attendee’s hotel stay.  

Cancellation & Refund Policy

In order to obtain a refund of all or part of the fees paid you must request cancellation of your registration before the late cancellation deadline.  

EARLY - FULL REFUND  6 PM Pacific Time, Friday, February 7, 2014
LATE – CANCELLATION FEE $US100  6 PM Pacific Time, Friday, February 28, 2014
NO REFUNDS AFTER 6 PM Pacific Time, Friday, February 28, 2014

Cancellation requests must be made either by submitting an online request at http://802world.org/plenary or by submitting an email request direct to:  Email: 802info@xxxxxxxxxxxxxxxxxxxxx

CHINA VISA Applications
Foreign citizens must obtain a Chinese visa before entering into China. For more detailed visa information please visit the website of the embassy of China in your country.

 

PLEASE NOTE

1. 2014 Chinese New Year holiday is on Jan 31st, 2014. Most people will take their long holiday time off starting as early as Jan 26th to as late as Feb 8th. It is very possible the turn around time may get delayed due to the holiday season in China. Please plan and submit your requisition and start the VISA application as early as possible to avoid the last minute rush.

2. "Business VISA" with the invitation letter is probably the easiest VISA to apply (even compare to tourism VISA). Chinese VISA allows up to 12 months effective length and multiple entry (unlimited entry within effective time) in to China, please always select these two options on application to avoid re-apply process if need to go back in near future. The application fee is the same.

Entry/Exit Requirements - It is the sole prerogative of each country or region to determine who is allowed to enter/exit. The IEEE and or Consular officials cannot intervene on your behalf if you do not meet entry requirements. Requirements are subject to change at any time. It is your responsibility to check with the Embassy of the People's Republic of China or its consulates for up-to-date information.

Visa Issuing Process - Thoroughly review all information available regarding the visa issuance process, consult your local visa issuing office and plan accordingly if you are travelling to or residing in China. Pay particular attention to the length of stay permitted after each entry on your Chinese visa. Overstaying can lead to fines and administrative detention for up to fifteen days.

 

Websites for Additional VISA Information

• http://www.fmprc.gov.cn/eng/ 

• http://www.mychinavisa.com/ 

• http://www.worldtravelguide.net/country/58/passport_visa/

• http://www.wordtravels.com/Travelguide/Countries/China/

• http://projectvisa.com/countryinfo.asp?countrycode=cn

Instructions for Obtaining an Invitation Letter for in China Visa Applications 

If you require an invitation letter for a Chinese visa, please complete the online form (http://802world.org/plenary/files/2013/12/2014IEEEInvitationLetterSample-website.pdf) by updating the text boxes outlined in red with your personal details and email it tochinavisarequest@xxxxxxxxx.  Our VISA Invitation Sponsor, WSN will issue an invitation letter via email and send this to you within 10 business days.

The following information is required to be completed and updated in the sample invitation letter:

• full name

• gender

• date of birth

• passport number

• job title

• company

• postal address

• telephone number

• email address

IEEE 802 Plenary Session Group Hotel Rates:
IEEE 802 has made a special arrangement with the China World Hotel and the Traders Hotel in Beijing to provide rooms with special rates for IEEE 802 Plenary Session attendees. Both hotels are on the same campus and connected by an underground shopping mall.

To meet the needs and budget of IEEE 802 Plenary Session attendees each hotel has supplied two rates, one with breakfast and one without breakfast. Both rates include complimentary in room Internet access.

 

Complete Hotel Information including rates, cancellation policies and web booking links is available online at http://802world.org/plenary/ieee-802-group-hotel/. 

 

Email Distribution List 

We only provide e-mailed session announcements and updates.  Session information will continue to be available on the IEEE 802 web site at: http://www.ieee802.org/meeting/ .We also have a Meeting Information email distribution list.  To join this list and stay informed, send email to listserv@xxxxxxxxxxxxxxxxx with no subject and with the following 2 lines appearing first in the body of the message: 

subscribe stds-802-all 
end 

Meeting Planner Contact Information 

Dawn Slykhouse
IEEE 802 Meeting Planner
Face to Face Events Inc.
2699 Iversen Court
Santa Clara, CA  95051  USA
Phone:  +1 (408) 241-8906
Email:  802info@xxxxxxxxxxxxxxxxxxxxx