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Fwd: FW: [EXTERNAL] 802_0319_Plenary Session Registration and Hotel Reservations Available Now


Subject: [EXTERNAL] 802_0319_Plenary Session Registration and Hotel Reservations Available Now

 

Good Day All, 

 

Please share the enclosed information and attached Meeting Announcement with your working group members.

 

Warm Thanks, 

Face to Face Events

*************************************************************************************************************

 

IEEE 802 Plenary Session Announcement

March 10-15, 2019

Vancouver, British Columbia Canada

Tuesday January 15, 2019

 

The March 2019 IEEE 802 Plenary Session shall take place  in Vancouver BC, Canada at the Hyatt Regency and Fairmont Hotel Vancouver.

 

* Session Dates: Sunday, March 10th to Friday, March 15th, 2019. 

* Fairmont Hotel Vancouver Reservations: https://book.passkey.com/go/2019ieee802 [book.passkey.com]

 

REGISTRATION FEES & DEADLINES 

 

Early Registration

* $US 500.00 for attendees staying one or more nights at the Hyatt Regency or Fairmont Hotel Vancouver 

* $US 800.00 for all others (including local attendees not staying at the group hotel)

* Deadline: 6:00 PM Pacific Time, Friday, February 1, 2019 

 

Standard Registration

* $US 600.00 for attendees staying one or more nights at the Hyatt Regency or Fairmont Hotel Vancouver 

* $US 900.00 for all others (including local attendees not staying at the group hotel)

* Deadline: 6:00 PM Pacific Time, Friday, March 1, 2019

 

Late/On-site Registration

* $US 800.00 for attendees staying one or more nights at the Hyatt Regency and Fairmont Hotel Vancouver 

* $US 1100.00 for all others (including local attendees not staying at the group hotel)

* Applies to All Registrations AFTER: 6:00 PM Pacific Time, Friday, March 1, 2019

 

Student Registration 

* $US 150.00 (college student bachelor or post-graduate level)

* The Student meeting fee is available only one time per person. 

* The person using the Student meeting fee will not be able to use meeting attendance to gain or maintain voting rights. 

* A valid current student ID must be shown when picking up the meeting badge.

 

Registration Fee Includes 

* Network/Internet services 

* AV equipment

* Power hook-ups in the meeting rooms

* Session name badge

* Light Breakfast

* Morning and afternoon refreshments

* Wednesday evening social

* Meeting services and supplies

 

Registration Payment Policy 

* Registration is payable by credit card, cash and checks are NOT accepted for registration.

* Any individual who attends any part of a meeting that is a scheduled part of an IEEE 802 Plenary Session must register and pay the full session fee.  

* Session registrations are not transferable to another individual or to another Plenary session.  

 

Group Hotel Registration Policy 

Attendees who are registered guests at the Hyatt Regency or Fairmont Hotel Vancouver for ONE (1) or more nights are eligible for the registration discount. 

 

CANCELLATION REFUNDS, FEES & DEADLINES 

 

Cancellation Policy

If you register for an IEEE 802 Plenary Session and are unable to attend, you must request cancellation before the deadline to be eligible for a refund of all or part of the fees paid.  

Cancellation requests must be made either by:

* Submitting an email request to: 802info@xxxxxxxxxxxxxxxxxxxxx 

 

Refund Deadlines

* Full Refund: 6:00 PM Pacific Time Friday February 1, 2019 

* $US 100.00 Cancellation Fee: 6:00 PM Pacific Time March 1, 2019

* No Refund: After 6:00 PM Pacific Time Friday March 1, 2019

 

VISAS, ELECTRONIC TRAVEL AUTHORIZATION & INVITATION LETTERS

 

DO YOU NEED A VISA OR AN ELECTRONIC TRAVEL AUTHORIZATION TO ENTER CANADA?

A Visa or an Electronic Travel Authorization (eTA) may be required for entrance into the CANADA. For standards participants traveling to the CANADA, we recommend visiting the CANADA government site to determine if you need to obtain either credential.  (http://www.cic.gc.ca/english/visit/visas.asp [cic.gc.ca]) 

 

FREQUENTLY ASKED QUESTIONS ABOUT ENTERING CANADA and THE eTA

If you have questions about the eTA please use the following link: http://www.cic.gc.ca/english/helpcentre/results-by-topic.asp?top=16 [cic.gc.ca]

 

IEEE STANDARDS INVITATION LETTER

The IEEE Standards Association can provide registered attendees with a letter of invitation. If you require a letter of invitation, please complete the invitation letter request portion of the registration form. Letters will be issued once a week in the weeks before the session.

 

Request Letter After Registration: Please use return to the registration site and update your profile to include the invitation letter information using the following link. https://www.regonline.com/registration/Checkin.aspx?EventId=2549534 [regonline.com]

 

Urgent Requests: Please complete the visa letter request portion of the registration form and email 802info@xxxxxxxxxxxxxxxxxxxxx to expedite your request. 

 

IEEE 802 GROUP HOTELS

 

IMPORTANT: To qualify for the discounted registration rate, you will need to book and stay a minimum of (1) nights at the IEEE 802 Group Hotel (Hyatt Regency Vancouver or Fairmont Hotel Vancouver).  When possible please book your reservation prior to starting the online registration.

 

Hyatt Regency Vancouver

655 Buried Street

Vancouver, BC V6C 2R7

Canada

 

IEEE 802 Working Groups Meeting at Hyatt Regency

802.11, 802.15, 802.18, 802.19, 802.21, 802.22, 802.24 and Executive Committee Sessions

 

 

IEEE 802 Room Rate

Single/Double Occupancy rate of $CAN 239.00*

*plus applicable taxes and fees

 

Please note:  

* Internet in guest rooms is included in IEEE 802 Group Room Rate

* Additional Adults $CAN 35.00 per person, per night, plus applicable taxes

* Children under (18) years of age – no charge when sharing with parents

* Shared Accommodations: Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival or upon checking in at the hotel. 

* Hotel Cancellation Policy: No penalty if reservation is cancelled prior to 6:00 PM Pacific Time (PT) on scheduled date of arrival

 

Room Block Dates

March 6th through March 17th, 2019 

 

Group Rate Cut-off Date 

5:00 PM Pacific Time on Friday, February 15, 2019

If the block is sold out prior to this the date, the group rate may not be available

 

Fairmont Hotel Vancouver

900 West Georgia

Vancouver, BC V6C 2W6

Canada

 

IEEE 802 Working Groups Meeting at Fairmont Hotel Vancouver

802.1, 802.3

 

 

IEEE 802 Room Rate

Single/Double Occupancy rate of $CAN 239.00*

*plus applicable taxes and fees

 

Please note:  

* Internet in guest rooms is included in IEEE 802 Group Room Rate

* Additional Adults $CAN 30.00 per person, per night, plus applicable taxes

* Children under (18) years of age – no charge when sharing with parents

* Shared Accommodations: Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival or upon checking in at the hotel. 

* Hotel Cancellation Policy: No penalty if reservation is cancelled prior to 4:00 PM Pacific Time (PT) on scheduled date of arrival.

 

Room Block Dates

March 6th through March 16th, 2019 

 

Group Rate Cut-off Date 

5:00 PM Pacific Time on Friday, February 13, 2019

If the block is sold out prior to this the date, the group rate may not be available

 

MEETING PLANNER CONTACT INFORMATION

For questions or assistance regarding this event, registration and hotel reservations:

 

Please contact the IEEE 802 Meeting Planner, Face to Face Events, directly.

 

Dawn Slykhouse, President

Face to Face Events, Inc.

625 Promontory Drive West

Newport Beach, CA 92660

USA

Phone# +1 949-514-8004

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Attachment: 802_0319_MeetingAnnoucement_Issued_Jan15.pdf
Description: Adobe PDF document