• Why do we have document style requirements?
• What are the requirements?
• How do I get the Templates?
• How do I use the templates?
  • Guidelines for Word
  • Guidelines for Powerpoint
  • Guidelines for Excel

• State the document status in the footer
  To prevent confusion, the document must clearly state the status: Is it a submission or proposal from an individual, or is it an approved Working Group position?
  The requirement is that the footer on each submission clearly state "Submission".
• Document numbers and page numbers on ALL pages
  Because the documents can be published in packages of multiple documents (sometimes 700 pages thick) the document number and the page number must be shown on all pages.
  Also, the page numbers need to be contiguous from 1 through the highest number.
  It is unacceptable to have prefixed sub-numbered sequences within a document.
• Maintain a professional look
  To give the 802.22 publications a professional look, a standardized header and footer is required.
• File Format for IEEE 802.22 Documents
  Microsoft Office 97 is the official document format for the IEEE 802.22 Working Group.
  Acrobat .PDF files are used only for Working Group standard Draft documents.

• Paper size:US letter (8.5"x11")
• Margins:top margin: 0.6", bottom margin: 0.5 ", inner margin: 0.75", outer margin: 0.75", header and footer 0.3" from edge.
• Header: Each page shall have a header with the following attributes:
  • Font and size Times (New) Roman, Bold, 14 point for portrait oriented documents
  • Font and size Times (New) Roman, Bold, 18 point for landscape oriented documents (e.g. PowerPoint)
  • Line below, with 2 points separation from text
  • Left, aligned with margin: the month and year of the publication (the venue date)
  • Right aligned to the margin: the document designator, which includes the document number:
    

    doc.: IEEE 802.22-yy/ssssr x

    Where:

    yy are the last two digits of the year
    ssss is the assigned sequence number of the document
    x is the revision number

• Footer: Each page shall have a footer with the following attributes:
  • Font and size Times (New) Roman, Normal, 12 point
  • Line above
  • Left, aligned with margin: the word "Submission"
  • Center: the word "page" followed by the page number
  • Right aligned to the margin: the first author and company (in the format: author_name, company).
• Every document submission must have an author and company as a point of reference for the submission.

• Word document in portrait format
• Word document in landscape format
• PowerPoint presentation
• Excel spreadsheet

c:\Program Files\Microsoft Office\Templates\

c:\Documents and Settings\User Name\Application Data\Microsoft\Templates\

1. Launch Microsoft Word.
2. Menu select Tools, Options.
3. Click the File Locations tab and click the "User Templates" list box entry.
4. Click the Modify button to display the full text of the User Templates path.
   This is the folder where the 802.22 templates must be placed.
5. Click the Cancel button.
6. Click the Close button.
7. Open the Windows Explorer and navigate to the folder path discovered in step 4.
8. Copy all the 802.22 template files to that directory.

Alternatively you can place the 802.22 document templates on your desktop, then double-click the appropriate template icon to open the template. This alternate procedure is NOT recommended since then every time you create a new submission you must remember to save the resulting document under a different name and ensure that the resulting new document extension is changed from a template file to a document file.

Microsoft Office applications treat the opening of the template files differently from creating a new document based on the templates. The former is useful for editing the templates themselves, while the later creates a new document based on the template. When operating on a template file directly the Microsoft Office applications operate in a similar, but slightly different mode than when operating on a real document.

Therefore, it is strongly recommended that you find the correct location for the template files on your system and copy the 802.22 submission templates to that location. Then you can create a new submission at will, and you can just follow the instructions within the template.