[802.3_100GCU] Fwd: [STDS-802-3] FW: 802-0714-Plenary Session-Registrati

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Registration, Cancellation & Hotel Deadlines

IEEE 802 Plenary Session

July 13-18, 2014

San Diego, California USA

Monday June 9, 2014

The next IEEE 802 Plenary Session will take place July 13-18, 2014 at the Manchester Grand Hyatt in San Diego, California USA.

Participating IEEE-802 Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24.

Event Information and Registration Website: http://802world.org/plenary

Registration Fees & Deadlines:

Standard: After Early Registration and before 6pm Pacific Time, Friday July 4, 2014

(UTC Time: 1am Saturday, July 5, 2014)

* $US 600 for attendees staying at the Manchester Grand Hyatt

* $US 900 for all others (including local attendees not staying at the group hotel)

Late/On-site: After 6pm Pacific Time Friday July 4, 2014

(UTC Time: 1am Saturday, July 5, 2014)

* $US 800 for attendees staying at the Manchester Grand Hyatt

* $US 1100 for all others (including local attendees not staying at the group hotel)

Student Registration:

* $US 150 for all student attendees (college students at the bachelor or post-graduate level)

* The Student meeting fee is available to full-time college students at the bachelor or post- graduate level. The Student meeting fee is available only one time per person. The person using the Student meeting fee will not be able to use meeting attendance to gain or maintain voting rights.

* A valid current student ID must be shown when picking up the meeting badge.

University Outreach – Tuesday July 15, 2014

* $US 25 US for all student attendees (college students at the bachelor or post-graduate level)

* Register Online: http://802world.org/plenary

Cancellation & Refund Deadline

LATE – CANCELLATION FEE $US100 6 PM Pacific Time, Friday, July 4, 2014

NO REFUNDS AFTER 6 PM Pacific Time, Friday, July 4, 2014

Cancellation requests must be made either by submitting an online request at http://802world.org/plenary or by submitting an email request direct to: Email: 802info@xxxxxxxxxxxxxxxxxxxxx

Instructions for Obtaining an Invitation Letter for in USA Visa Applications

The IEEE Standards Association can provide you with a letter inviting you to attend the session. You must register for the upcoming plenary session in order to obtain an Invitation Letter. To register for the IEEE 802 plenary session you must pay the registration fee using a valid credit card that can accept charges in US dollars. If for any reason you should be unable to attend the plenary session you may request a refund of your registration fee according to the IEEE 802 Cancellation Policy (http://802world.org/plenary/cancellation-policy/).

1. Once your registration has been approved you may at any time select the link to “Generate a Visa Letter” from the US VISA tab on event portal navigation bar. You will be asked to log in using the same UserID and Password that you used to register.

2. If you completed registration successfully, you will then be asked to provide some additional information that is necessary for your Invitation Letter:

* Your Date of Birth

* Your Place of Birth

* The Nationality of Your Passport (i.e. the issuing country)

* The Passport Number

* The Passport Expiration Date

3. Once this information has been accepted your personalized letter will be generated in Acrobat PDF format and then displayed on the screen for printing and saving, if you have Acrobat or Acrobat Reader (version 5.0 or higher) installed on your machine. In addition, a copy of the generated visa letter PDF format file will be sent as an attachment in an email to your email address. These letters have the IEEE Logo at the top, are properly signed by the IEEE-SA President, and should be printable on any common personal computer printer.

4. If you are still unsure of what to do, or if you have any other questions, please contact our meeting organizers by email: 802info@xxxxxxxxxxxxxxxxxxxxx or by phone: +1 (408) 241-8906.

Group Hotel Registration Discount Policy

The combined hotel room stays of IEEE 802 attendees’ covers the meeting rooms themselves. For this reason, anyone who is not a registered guest at the Manchester Grand Hyatt for one or more nights must pay a higher registration fee than attendees staying at the IEEE 802 Plenary Session hotel.

Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival (or upon check-in at the hotel) so that the hotel can verify their hotel stay.

IEEE 802 Plenary Session Group Hotel Rates:

Manchester Grand Hyatt

One Market Place,

San Diego, California, USA 92101

Tel: +1 619-232-1234

GROUP RATES: Internet Included

$US 189/Night/Run of House

(plus applicable taxes)

Single/Double Occupancy

$US 209/Night/BayView Deluxe

(plus applicable taxes)

Rate applies to Single/Double Occupancy,

AVAILABILITY: Rates are subject to the availability of rooms in the IEEE 802 Room Block.

ROOM BLOCK DEADLINE:

If the block is sold out before the deadline date (June 23, 2014), group rates may no longer be available.

HOTEL CANCELLATION POLICY:

No penalty if reservation is cancelled prior to 6pm Pacific Time on anticipated date of arrival.

How to Make a Room Reservation at The IEEE 802 Group Rate

Reserve room online at:

https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=11303871

Reserve a room by phone: IEEE 802 Plenary Session Group Rate, code = “IEEE 802”

Manchester Grand Hyatt Direct Line Tel: +1 619 232 1234

A NOTE ON COMICON: During the week following the IEEE-802 Plenary Session, the city of San Diego is playing host to “Comic-Con”. Comic-Con is an enormously popular convention with 1000’s of delegates. Hotel rooms will be scarce & at a premium.

Local Insights

IEEE 802 Vice Chair and San Diego resident Dr. James Gilb has kindly recommended a number of options for Food, Drink and Entertainment near the Manchester Grand Hyatt.

We have posted this information online, check it out. http://802world.org/plenary/local-info/

Tourism Information

From the surf to the city and everywhere in-between, our local aficionados give you the inside scoop on San Diego. Watch their videos as they each dish on everything from burritos, hikes, their favorite spots and secret hangouts - all so that you can experience the good stuff like a local.

We have posted this information online: http://www.sandiego.org/campaigns/good-stuff.aspx

Email Distribution List

We only provide e-mailed session announcements and updates. Session information will continue to be available on the IEEE 802 web site at: http://www.ieee802.org/meeting/ .We also have a Meeting Information email distribution list. To join this list and stay informed, send email to listserv@xxxxxxxxxxxxxxxxx with no subject and with the following 2 lines appearing first in the body of the message:

subscribe stds-802-all

end

Meeting Planner Contact Information

Dawn Slykhouse

IEEE 802 Meeting Planner

Face to Face Events Inc.

2699 Iversen Court

Santa Clara, CA 95051 USA

Phone: +1 (408) 241-8906

Email: 802info@xxxxxxxxxxxxxxxxxxxxx

[802.3_100GCU] Fwd: [STDS-802-3] FW: 802-0714-Plenary Session-Registration, Cancellation and Hotel Deadline Reminder