IEEE 802.3 25 Gb/s Ethernet Study Group
Procedure for Presenters

Deadline for Submitting Presentations and Requesting Agenda Time

• The presenter shall request time by two Fridays preceding the meeting (AoE) of the week preceding the meeting.
• Requests shall be submitted by sending an email to the chair.

• The presenter shall provide the following information:
  • Name of presenter
  • Title of presentation
  • Length of time requested (this should include time for questions and answers)
  • Brief description of topic

• If the "requesting presentation time" deadline is missed, time will be provided on a best-effort basis following the completion of the regular agenda (or as deemed appropriate by the chair). Presentations that were requested on time, but submitted after the submission deadline will be considered before late presentation requests.

Presentation Style Guidelines

• Failure to meet guidelines may result in a loss of requested presentation time.
• Presentations must be submitted in PDF format.  Neither the chair nor the Web Master will convert presentations to PDF format.  Presentations not in PDF format will be returned.
• Avoid graphic intensive backgrounds or other decorative graphics.
• No animations, audio clips, video clips, etc.
• Presentation should be less then 2.0 MB.
• No marketing pitches, product pitches or corporate pitches.
• No pricing or costs are permitted. Relative costs are permitted (i.e. option 1 is 3x the cost of option 2).
• No ASPs are permitted. Historical relative ASPs, based on public sources, are permitted, but no forward-looking relative ASPs are permitted.
• No company copyright or confidentiality statements.  All presentations are posted to a publicly available web site.  If the presentation is not ready for public disclosure, then it should not presented.
• To support the web site search tool used by the IEEE P802.3 web site the 'Document Information' fields of the PDF file must be completed as follows:

  • Title :- Title of presentation
  • Author :- Name(s) of author(s)
  • Subject :- IEEE 25Gb/s Ethernet Study Group
    

Submitting a Presentation

• The presenter shall submit a PDF, soft-copy version of the presentation, by e-mailing it to the chair. This shall be done by TUESDAY of the week preceding the meeting for publication to the IEEE 25Gb/s Ethernet Study Group website.

• If the "presentation submission" deadline is missed, time will be provided on a best-effort basis following the completion of the regular agenda (or as deemed appropriate by the chair). A PDF, soft-copy version of the presentation shall be made available to the chair prior to the beginning of the presentation.
• Please use a consistent filename format.  We will be using the following format:
• initial submission:  <presenter_surname>_25GE_0x_mmyy   (x=1 if only one submission, x=2,3,4,... if multiple submissions)
• updates to original submission:  <presenter_surname>_25GE_0xv_mmyy  (where version v = a,b,c...)
• Example:  nowell_25GE_01_0914.pdf  with an updated filename version of nowell_25GE_01a_0914.pdf
  

Document Information Fields

The 'Document Information' fields in a PDF file can be entered as follows:

• Adobe Acrobat: Either use the menu options: 'File' -> 'Document Info' -> 'General' or the shortcut CTRL-D.
• Adobe PDFWriter: When the 'Save PDF File As' dialog appears hit the 'Edit Document Info.' button, enter the information, and then hit the 'OK' button.