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Please see announcement below. From: ***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@xxxxxxxxxxxxxxxxx> On Behalf Of Lisa Ronmark **November 2023 IEEE 802 Plenary *Hilton Hawaiian Village, November 12-17, 2023
The IEEE 802 Plenary is set to take place in Honolulu, Hawaii, USA at the Hilton Hawaiian Village in November 2023. In-person and virtual participation will be available, and the following Working Groups will participate: 802.1, 802.3, 802.11, 802.15, 801.18, 802.19, and 802.24. **Session Registration and Information Website*: https://cvent.me/Pna0qm **Registration Fees and Deadlines** - *Standard $US 1100.00 *After September 22, until *October 27, 2023* - *Late/Onsite $US 1400.00 *after October 27, 2023 - *Student $US 150.00* **Registration Fees Discount** Registration fees for the November 2023 IEEE 802 Plenary Session shall be discounted by $US 300.00 for attendees who stay at the IEEE 802 Group Hotel, the Hilton Hawaiian Village Waikiki. Example: Discounted Early Registration would be $US 500.00. *Reservations must be complete, and a confirmation number must be entered when completing registration to receive the discounted rate.* **Registration Fees Terms** - Registration Fees are required for all individuals who participate in session(s). - The Registration Fee is Non-Transferable - Registration Fees are payable by credit card only **Registration Type Change** If you are required to change your registration type after registration please contact the Meeting Planner, Face to Face Events at 802info@xxxxxxxxxxxxxxxxxxxxx **before October 27, 2023**. * *Cancellation Fees and Deadlines** - Fully Refundable: Until September 22, 2023 - Refundable with a $US150.00 Cancellation Fee: After September 22, until October 27, 2023 - Non-Refundable: After October 27, 2023 **Hotel Room Reservations Booking Information** Hilton Hawaiian Village Waikiki 2005 Kalia Road Honolulu, HI 965815 USA **IEEE 802 GROUP RATE RESERVATION WEBSITE* (HILTON HAWAIIAN VILLAGE)* Hilton Hawaiian Village Phone #: 1 (800) 949-4321 * *Booking Cutoff Date*5:00 PM Hawaii Time October 20, 2023* *Nightly Rates (Single/Double Occupancy)* - Resort View - 1 King Bed - $US 259.00 - Resort View 2 Double Beds - $US 259.00 - Partial Ocean View 1 King Bed - $US 289.00 - Partial Ocean View 2 Double Beds - $US 289.00 - Rainbow Tower Marina/Ocean View 1 King Bed - $US 309.00 - Rainbow Tower Marina/Ocean View 2 Double Beds - $US 309.00 *Children Under 18 Years of Age*Children under 18 stay free in the same room as parents if utilizing existing bedding. *Extra Person(s) Rate*For every third and fourth occupant in the room is $50.00 per person, per night plus tax (maximum of four persons). *Daily Resort Charge*The Daily Resort Charge for IEEE 802 Guest Room Rate is an additional $US 10.00 *plus taxes/fees per room per night, The charge includes guest room internet access, cultural activities; exercise classes; outdoor movies; 20% off adventure sail & elite beach package; 2-day rental car discount or upgrade; 10% off beach activities/services; Waikiki Aquarium offer; DVD/game use. **Taxes and Fees** The following state and local tax and fee rates apply to each guest room reservation. - 10.25 % per room per night - 4.71 % per room, per night - 3.00 % per room per night Example: $US 259.00 guest room, charges total approximately $US 48.00 per night **Booking Policy (Credit Card Guarantee)** Bookings need to be guaranteed by a valid credit card. This credit card will not be charged in advance of arrival, and payment is due upon arrival at the hotel by the guest. Only in case of applying cancellation and No-Show charges, the hotel will charge credit card. **Cancellation Policy*Cancellation Deadline: 72 Hours Before Arrival* - Hotel room reservations can be cancelled free of charge without penalty until 72 Hours (3 days) before the reservation Check IN Date. - Afterwards, a cancellation fee for one night’s accommodations will be made to the credit card on file and the remainder of the reservation cancelled. - This penalty applies to each of the reserved rooms cancelled after the cancellation deadline. **No Show Policy** In case of no show, the penalty of 100% of the contracted room rate per room for one night applies and will be charged. **Subject to Availability** All of the IEEE 802 room rates are subject to the availability of the Guest. Room block. When the block is sold out, or the October 20, 2023 deadline has passed market rates will apply. **Traveling To/From the Hilton Hawaiian Village Waikiki** Please take the steps to determine how you would like to travel to the Hilton Hawaiian Village Waikiki. There are several options within the city and to/from the airport, including: rental car, airport shuttle, taxi, and car share rides. The Hilton Hawaiian Village partners include Charley’s Taxi (https://charleystaxi.com/services/airport/) and Enterprise Rental Car who have desks at the resort. * *Traveling To/From Honolulu,* HI USA*Please take the steps to determine if you require travel documentation, including such items as a VISA to attend a particular IEEE 802 Meeting. The requirements change from time to time. Because of this, we strongly urge all attendees to review the entry requirements for travelling to each IEEE 802 meeting location and determine for themselves or in collaboration with their employer; what if any travel documentation is required. **Border Services (Entry and Exit USA) ** Everyone arriving at a port of entry to the U.S. is subject to inspection by Customs and Border Protection officers for compliance with immigration, customs and agriculture regulations. The more international travelers know about what to expect, the easier and quicker the process becomes. The following link provides useful information about entry to the USA. **VISA and Travel Documents:* * The following link may provide a starting place for your information needs: Registered Attendees shall have access to the following: - Registration Confirmation Email - Registration Fee Receipt - Letter of Invitation from IEEE Standards Registered Attendees who book within the IEEE 802 Block at the Hilton Hawaiian Village Waikiki shall have access to an official confirmation of stay including the name and dates of the IEEE 802 Session. *General Health and Safety Overview - Know Before You Go* Local rules, restrictions and guidelines can change from time to time. IEEE's recommendation with respect to travel is to gather information you need to include a refer to your country's consulate or state Department for the most up-to-date information related to travel to your destination, and any countries where you may have layovers as part of your scheduled travel. *Masks* Please ensure you are familiar with the face-covering guidance at your destination and/or transit airports. If in doubt, bring a mask with you to ensure your comfort and compliance. *EMAIL DISTRIBUTION LIST* Session announcements and updates via a Meeting Information email distribution list. To join this list and stay informed, send email to listserv@xxxxxxxxxxxxxxxxx with no subject and with the following 2 lines appearing first in the body of the message: subscribe stds-802-all end *MEETING PLANNER CONTACT INFORMATION* Face to Face Events Phone # +1 (949) 514-8004 To unsubscribe from the STDS-802-SEC list, click the following link: https://listserv.ieee.org/cgi-bin/wa?SUBED1=STDS-802-SEC&A=1 To unsubscribe from the STDS-802-3-B400G list, click the following link: https://listserv.ieee.org/cgi-bin/wa?SUBED1=STDS-802-3-B400G&A=1 |