IEEE 802.3 Ethernet for Automotive Imaging Sensors Study Group Procedure for Presenters


Deadline for Requesting Agenda Time to Make a Contribution

  • Contributors shall request agenda time to make a contribution by [TWO THURSDAYS] (AoE) preceding the week of the meeting.
  • Requests for agenda time shall be submitted by sending an email to the chair.

  • The contributor shall provide the following information:
    • Name of contributor
    • Title of contribution
    • Length of time requested (this should include time for questions and answers)
    • Brief description of the topic

  • If the "agenda time request" deadline is missed, agenda time will be provided for the contribution on a best-effort basis following the completion of the regular agenda (or as deemed appropriate by the chair) if, based on a vote if necessary, there is no objection to do so.

Deadline for Submitting a Contribution

  • The contributor shall submit a PDF soft-copy version of the contribution by email to the Chair by the [MONDAY] (AoE) of the week preceding the meeting for publication on the TF_STR Task Force web site.

  • If the "contribution submission" deadline is missed, agenda time for the contribution will be provided on a best-effort basis following the completion of the regular agenda (or as deemed appropriate by the chair) if, based on a vote if necessary, there is no objection to do so, and before any contribution that failed to meet the "agenda time request" deadline. A PDF, soft-copy version of the contribution shall be made available to the Chair before the beginning of the presentation.

Contribution Guidelines

  • Failure to meet guidelines may result in a loss of requested agenda time.

  • Contributions shall be submitted in PDF format.
    • Neither the chair nor the Web Master will convert contributions to PDF format.
    • Contributions not in PDF format will be returned.

  • Avoid graphic-intensive backgrounds or other decorative graphics.
  • No animations, audio clips, video clips, etc.
  • Contribution size should be less than 2.0 MB.
  • No marketing pitches, product pitches or corporate pitches.

  • No prices, average selling prices (ASPs) or costs are permitted.
  • Relative cost comparisons of components are permitted (i.e. optics cost for option 1 is 3x the cost of option 2).
  • Relative cost comparisons of aggregate costs are not permitted (i.e. PHY cost for option 3 is 2x the cost of option 4).
    • For more information see IEEE Standards Antitrust and Competition Policy and Presentation on Cost Discussions to IEEE 802.3 Working Group.
    • Relative cost comparison contributions that do not follow these guidelines require an IEEE SA Risk Management review
    • This review may take up to 30 days which could result in the contribution being delayed to a later meeting
    • This review may result in changes being required before the contribution will be accepted.
    • Please consider contacting the Chair if you want to provide a relative cost comparison contribution.

  • No company copyright or confidentiality statements.  All contributions are posted to a publicly available website.  If the contribution is not ready for public disclosure, then it shall not be contributed.

  • Any previously Published material in a contribution has to be accompanied by a completed IEEE-SA Copyright Permission Form.

  • To support the website search tool used by the IEEE 802.3 website the "Document Information" fields of the PDF file must be completed as follows:
    • Title:- Title of presentation
    • Author:- Name(s) of author(s)
    • Subject:- TF_STR Task Force

  • The "Document Information" fields in a PDF file can be entered as follows:
    • Adobe Acrobat: Either use the menu options: "File" -> "Document Info" -> "General" or the shortcut CTRL-D.
    • Adobe PDFWriter: When the "Save PDF File As" dialogue appears hit the "Edit Document Info." button, enter the information and then hit the "OK" button.


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Last Update: 24 July 2023