[802.3_SPEP2P] Reminder - 802_November 2023 IEEE 802 Plenary Session Early Registration deadline Sept 22, 2023

[George Zimmerman <george@xxxxxxxxxxxxxxxxxxxx>]

All - as we prepare for our meeting next week, I want to remind you about the November plenary registration.  Early registration closes in 2 weeks (9/22).

*November 2023 IEEE 802 PlenaryHilton Hawaiian Village, November 12-17, 2023Session Early Registration is due September 22, 2023*

The November 2023 IEEE 802 Plenary is scheduled to take place in Honolulu, USA at the Hilton Hawaiian Village. 
In-Person and Virtual participation will be available for this session.

*Participating Working Groups:* 802.1, 802.3, 802.11, 802.15, 801.18, 802.19, 802.24

*Session Registration and Information Website: https://cvent.me/Pna0qm
<https://cvent.me/Pna0qm>*


*Registration Fees and Deadlines*

   - *Early $US 800.00* until September 22, 2023
   - *Standard $US 1100.00 *After September 22, until October 27, 2023
   - *Late/Onsite $US 1400.00 *after October 27, 2023
   - *Student $US 150.00*

*Registration Fees Discount*
Registration fees for the November 2023 IEEE 802 Plenary Session shall be 
discounted by $US 300.00 for attendees who stay at the IEEE 802 Group 
Hotel, the Hilton Hawaiian Village Waikiki. 

Example: Discounted Early Registration would be $US 500.00.

*Reservations must be complete and a confirmation number entered when 
completing registration in order to receive the discounted rate.*

*Registration Fees Terms*

   - Registration Fees are required for all individuals who participate in 
   session(s). 
   - The Registration Fee is Non-Transferable
   - Registration Fees are payable by credit card only
   
*Registration Type Change*
If you are required to change your registration type after registration 
please contact the Meeting Planner, Face to Face Events at 
802info@xxxxxxxxxxxxxxxxxxxxx *prior to October 27, 2023*.

*Cancellation Fees and Deadlines*

   - Fully Refundable: Until September 22, 2023
   - Refundable with a $US150.00 Cancellation Fee:  After September 22, 
   until October 27, 2023
   - Non Refundable:  After October 27, 2023
   
*Hotel Room Reservations Booking Information*

Hilton Hawaiian Village Waikiki 
2005 Kalia Road
Honolulu, HI 965815
USA

*IEEE 802 GROUP RATE RESERVATION WEBSITE (HILTON HAWAIIAN VILLAGE)*
https://www.hilton.com/en/attend-my-event/hnlhvhh-avm-e0ca0592-a203-4d79-a09e-5c9c2b65d2e8

Hilton Hawaiian Village Phone #: 1 (800) 949-4321


*Booking Cutoff Date*5:00 PM Hawaii Time October 20, 2023

*Nightly Rates (Single/Double Occupancy)*

   - Resort View - 1 King Bed - $US 259.00
   - Resort View 2 Double Beds - $US 259.00
   - Partial Ocean View 1 King Bed - $US 289.00
   - Partial Ocean View 2 Double Beds - $US 289.00
   - Rainbow Tower Marina/ocean View 1 King Bed - $US 309.00
   - Rainbow Tower Marina/ocean View 2 Double Beds - $US 309.00
   

*Children Under 18 Years of Age*Children under 18 stay free in the same 
room as parents, if utilizing existing bedding.


*Extra Person(s) Rate*For every third and fourth occupant in the room is 
$50.00 per person, per night plus tax (maximum of four persons).


*Daily Resort Charge*The Daily Resort Charge for IEEE 802 Guest Room Rate 
is an additional $US 10.00 *plus taxes/fees, per room per night,
The charge includes: guest room internet access; cultural activities; 
exercise classes; outdoor movies; 20% off adventure sail & elite beach 
package; 2-day rental car discount or upgrade; 10% off beach 
activities/services; Waikiki Aquarium offer; DVD/game use.

*Taxes and Fees*
The following state, and local tax and fee rates apply to each guest room 
reservation.

   - 10.25 % per room, per night
   - 4.71 % per room, per night
   - 3.00 % per room, per night
   
Example: $US 259.00 guest room, charges total approximately $US 48.00 per 
night 

*Booking Policy (Credit Card Guarantee)*
Bookings need to be guaranteed by a valid credit card.
This credit card will not be charged in advance of arrival, payment is due 
upon arrival at the hotel by the guest. 
Only in case of applying cancellation and/or NoShow charges, the advised 
credit card will be charged by the hotel.


*Cancellation Policy*Cancellation Deadline: 72 Hours Before Arrival

   - Hotel room reservations can be canceled free of charge without penalty 
   until 72 Hours (3 days) prior to reservation Check IN Date.
   - Afterwards a cancellation fee for one night’s accommodations will be 
   made to the credit card on file and the remainder of the reservation 
   canceled.
   - This penalty applies to each of the reserved rooms canceled after the 
   cancellation deadline.
   

*No Show Policy*In case of no show, the penalty of 100% of the contracted 
room rate, per room, for one night, applies and will be charged.


*Subject to Availability*All of the IEEE 802 room rates are subject to the 
availability in the Guest Room block.
When the block is sold out or the October 20, 2023 deadline has passed 
market rates will apply.

*Traveling To/From the Hilton Hawaiian Village Waikiki*
Please take the steps to determine how you would like to travel to the 
Hilton Hawaiian Village Waikiki. There are a number of options within the 
city and to/from the airport including: rental car, airport shuttle, taxi, 
and car share rides. The Hilton Hawaiian Village partners include Charley’s 
Taxi (https://charleystaxi.com/services/airport/) and Enterprise Rental Car 
who have desks at the resort.


*Traveling To/From Honolulu, HI USA*Please take the steps to determine if 
you require travel documentation including such items as a VISA to attend a 
particular IEEE 802 Meeting. The requirements change from time to time. 
Because of this, we strongly urge all attendees to review the entry 
requirements for traveling to each IEEE 802 meeting location and determine 
for themselves, or in collaboration with their employer, what if any travel 
documentation is required.

*Border Services (Entry and Exit USA) *
Everyone arriving at a port of entry to the U.S. is subject to inspection 
by Customs and Border Protection officers for compliance with immigration, 
customs and agriculture regulations. The more international travelers know 
about what to expect, the easier and quicker the process becomes.  
The following link provides useful information about entry to the USA. 
https://www.cbp.gov/travel/international-visitors/know-before-you-visit 

*VISA and Travel Documents:* 
The following link may provide a starting place for your information needs: 
https://travel.state.gov/content/travel/en/us-visas.html 

Registered Attendees shall have access to the following:

   - Registration Confirmation Email
   - Registration Fee Receipt
   - Letter of Invitation from IEEE Standards
   
Registered Attendees who book within the IEEE 802 Block at the Hilton 
Hawaiian Village Waikiki shall have access to an official confirmation of 
stay including the name and dates of the IEEE 802 Session.


*General Health and Safety OverviewKnow Before You Go*

Local rules, restrictions and guidelines can change from time to time. 
IEEE's recommendation with respect to travel is to gather the information 
you need including referring to your country's consulate or state 
department for the most up to date information related to travel to your 
destination, and any countries where you may have layovers as part of your 
scheduled travel.

*Masks*
Please ensure you are familiar with the face coverings guidance at your 
destination and/or transit airports. If in doubt, bring a mask with you to 
ensure your comfort and compliance.

*EMAIL DISTRIBUTION LIST*
Session announcements and updates via a Meeting Information email 
distribution list.  To join this list and stay informed, send email to 
listserv@xxxxxxxxxxxxxxxxx  with no subject and with the following 2 lines 
appearing first in the body of the message:
subscribe stds-802-all
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*MEETING PLANNER CONTACT INFORMATION*
Face to Face Events
Phone # +1 (949) 514-8004
Email: 802info@xxxxxxxxxxxxxxxxxxxxx 
------------------------------


On Sep 8, 2023, 4:18 PM, at 4:18 PM, Jon Rosdahl <jrosdahl@xxxxxxxx> wrote:
>

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