November 2023 IEEE 802 Plenary
Hilton Hawaiian Village, November 12-17, 2023
Session Registration is Available Now
The November 2023 IEEE 802 Plenary is scheduled to take place in Honolulu, USA at the Hilton Hawaiian Village.
In-Person and Virtual participation will be available for this session.
Participating Working Groups: 802.1, 802.3, 802.11, 802.15, 801.18, 802.19, 802.24
Registration Fees and Deadlines
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Early $US 800.00 until September 22, 2023
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Standard $US 1100.00 After September 22, until October 27, 2023
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Late/Onsite $US 1400.00 after October 27, 2023
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Student $US 150.00
Registration Fees Discount
Registration fees for the November 2023 IEEE 802 Plenary Session shall be discounted by $US 300.00 for attendees who stay at the IEEE 802 Group Hotel, the Hilton Hawaiian Village Waikiki.
Example: Discounted Early Registration would be $US 500.00.
Reservations must be complete and a confirmation number entered when completing registration in order to receive the discounted rate.
Registration Fees Terms
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Registration Fees are required for all individuals who participate in session(s).
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The Registration Fee is Non-Transferable
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Registration Fees are payable by credit card only
Registration Type Change
If you are required to change your registration type after registration please contact the Meeting Planner, Face to Face Events at
802info@xxxxxxxxxxxxxxxxxxxxx
prior to October 27, 2023.
Cancellation Fees and Deadlines
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Fully Refundable: Until September 22, 2023
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Refundable with a $US150.00 Cancellation Fee: After September 22, until October 27, 2023
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Non Refundable: After October 27, 2023
Hotel Room Reservations Booking Information
Hilton Hawaiian Village Waikiki
2005 Kalia Road
Honolulu, HI 965815
USA
IEEE 802 GROUP RATE RESERVATION WEBSITE (HILTON HAWAIIAN VILLAGE)
https://www.hilton.com/en/attend-my-event/hnlhvhh-avm-e0ca0592-a203-4d79-a09e-5c9c2b65d2e8
Hilton Hawaiian Village Phone #: 1 (800) 949-4321
Booking Cutoff Date
5:00 PM Hawaii Time October 20, 2023
Nightly Rates (Single/Double Occupancy)
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Resort View - 1 King Bed - $US 259.00
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Resort View 2 Double Beds - $US 259.00
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Partial Ocean View 1 King Bed - $US 289.00
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Partial Ocean View 2 Double Beds - $US 289.00
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Rainbow Tower Marina/ocean View 1 King Bed - $US 309.00
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Rainbow Tower Marina/ocean View 2 Double Beds - $US 309.00
Children Under 18 Years of Age
Children under 18 stay free in the same room as parents, if utilizing existing bedding.
Extra Person(s) Rate
For every third and fourth occupant in the room is $50.00 per person, per night plus tax (maximum of four persons).
Daily Resort Charge
The Daily Resort Charge for IEEE 802 Guest Room Rate is an additional $US 10.00 *plus taxes/fees, per room per night,
The charge includes: guest room internet access; cultural activities; exercise classes; outdoor movies; 20% off adventure sail & elite beach package; 2-day rental car discount or upgrade; 10% off beach activities/services; Waikiki Aquarium offer; DVD/game use.
The following state, and local tax and fee rates apply to each guest room reservation.
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10.25 % per room, per night
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4.71 % per room, per night
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3.00 % per room, per night
Example: $US 259.00 guest room, charges total approximately $US 48.00 per night
Booking Policy (Credit Card Guarantee)
Bookings need to be guaranteed by a valid credit card.
This credit card will not be charged in advance of arrival, payment is due upon arrival at the hotel by the guest.
Only in case of applying cancellation and/or NoShow charges, the advised credit card will be charged by the hotel.
Cancellation Policy
Cancellation Deadline: 72 Hours Before Arrival
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Hotel room reservations can be canceled free of charge without penalty until 72 Hours (3 days) prior to reservation Check IN Date.
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Afterwards a cancellation fee for one night’s accommodations will be made to the credit card on file and the remainder of the reservation canceled.
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This penalty applies to each of the reserved rooms canceled after the cancellation deadline.
No Show Policy
In case of no show, the penalty of 100% of the contracted room rate, per room, for one night, applies and will be charged.
Subject to Availability
All of the IEEE 802 room rates are subject to the availability in the Guest Room block.
When the block is sold out or the October 20, 2023 deadline has passed market rates will apply.
Traveling To/From the Hilton Hawaiian Village Waikiki
Please take the steps to determine how you would like to travel to the Hilton Hawaiian Village Waikiki. There are a number of options within the city and to/from the airport including: rental car, airport shuttle, taxi, and car share rides. The Hilton Hawaiian
Village partners include Charley’s Taxi (https://charleystaxi.com/services/airport/) and Enterprise Rental Car who have desks at the resort.
Traveling To/From Honolulu, HI USA
Please take the steps to determine if you require travel documentation including such items as a VISA to attend a particular IEEE 802 Meeting. The requirements change from time to time. Because of this, we strongly urge all attendees to review the entry
requirements for traveling to each IEEE 802 meeting location and determine for themselves, or in collaboration with their employer, what if any travel documentation is required.
Border Services (Entry and Exit USA)
Everyone arriving at a port of entry to the U.S. is subject to inspection by Customs and Border Protection officers for compliance with immigration, customs and agriculture regulations.
The more international travelers know about what to expect, the easier and quicker the process becomes.
The following link provides useful information about entry to the USA.
https://www.cbp.gov/travel/international-visitors/know-before-you-visit
VISA and Travel Documents:
Registered Attendees shall have access to the following:
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Registration Confirmation Email
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Registration Fee Receipt
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Letter of Invitation from IEEE Standards
Registered Attendees who book within the IEEE 802 Block at the Hilton Hawaiian Village Waikiki shall have access to an official confirmation of stay including the name and dates of the IEEE 802 Session.
General Health and Safety Overview
Know Before You Go
Local rules, restrictions and guidelines can change from time to time. IEEE's recommendation with respect to travel is to gather the information you need including referring to your country's consulate or state department
for the most up to date information related to travel to your destination, and any countries where you may have layovers as part of your scheduled travel.
Masks
Please ensure you are familiar with the face coverings guidance at your destination and/or transit airports. If in doubt, bring a mask with you to ensure your comfort and compliance.
EMAIL DISTRIBUTION LIST
Session announcements and updates via a Meeting Information email distribution list. To join this list and stay informed, send email to
listserv@xxxxxxxxxxxxxxxxx with no subject and with the following 2 lines appearing first in the body of the message:
subscribe stds-802-all
end
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