P802.3an Task Force
Procedures for Presenters

Requesting Presentation Time

• Presenters shall request time by Wednesday of the week preceding the meeting.
• Requests shall be submitted to the Chair.
• The presenter shall provide the following information:
  • Name of presenter
  • Title of presentation
  • Length of time requested (this should include time for questions and answers)
• If the "requesting presentation time" deadline is missed, time will be provided on a best-effort basis following the completion of the regular agenda (or as deemed appropriate by the chair).

Presentation Submission

• A PDF, soft-copy version of the presentation shall be emailed to the Chair by Wednesday preceding the meeting.
• If the presentation submission deadlines are missed, the presenter will be allowed to present only if electronic copies or hard copies of the presentation are made available to the group at the beginning of the meeting and the group approves the addition of the presentation to the agenda.
• Presentations shall be available to the group a minimum of 24 hours before a motion can be made on any material contained within the presentation.

Presentation Style Guidelines

• Failure to meet guidelines may result in a loss of requested presentation time.
• Presentations must be submitted in PDF format.  Neither the chair nor the Web Master will convert presentations to PDF format.  Presentations not in PDF format will be returned.
• Avoid graphic intensive backgrounds or other decorative graphics.
• No animations, audio clips, video clips, etc.
• Presentation should be less then 1.4 MB.
• No marketing pitches, product pitches or corporate pitches.
• No pricing, costs, ASPs, etc. are permitted.  Relative costs, ASPs, etc. are permitted (i.e. option 1 is 3x the cost of option 2).
• No company copyright or confidentiality statements.  All presentations are posted to a publicly available web site.  If the presentation is not ready for public disclosure, then it should not presented.
• To support the web site search tool used by the IEEE P802.3 web site the 'Document Information' fields of the PDF file must be completed as follows:
  • Title :- Title of presentation
  • Subject :- IEEE 802.3 10GBASE-T Study Group
  • Author :- Name(s) of author(s)

Document Information Fields

• Adobe Acrobat: Either use the menu options: 'File' -> 'Document Info' -> 'General' or the shortcut CTRL-D.
• Adobe PDFWriter: When the 'Save PDF File As' dialog appears hit the 'Edit Document Info.' button, enter the information, and then hit the 'OK' button.