Re: [802.3_DWDM] Announcement - IEEE 802.3 Sept 2023 Interim - Joint P802.3cw / 3df / 3dj TF Meeting (Registration Required)
All
Reminder about deadline for presentation requests for the Sept 2023 Interim
-
For the Sept Interim meeting, requests for presentation time shall be made
to me at jdambrosia@xxxxxxxx <mailto:jdambrosia@xxxxxxxx> and cc Kent
Lusted at kent.c.lusted@xxxxxxxxx <mailto:kent.c.lusted@xxxxxxxxx> and must
be made by 31 Aug 2023.
Given that 04 Sept is a holiday in the US, it is greatly appreciated if
individuals can send their requests in as soon as possible to allow me to
begin meeting preparations as soon as possible.
Regards,
John D'Ambrosia
Chair, IEEE P802.3dj Task Force
_____________________________________________
From: jdambrosia@xxxxxxxxx <jdambrosia@xxxxxxxxx>
Sent: Monday, July 31, 2023 4:42 PM
To: stds-802-3-dwdm@xxxxxxxxxxxxxxxxx; STDS-802-3-B400G@xxxxxxxxxxxxxxxxx
Subject: Announcement - IEEE 802.3 Sept 2023 Interim - Joint P802.3cw / 3df
/ 3dj TF Meeting (Registration Required)
Please note we are a contribution driven organization. It should not be
assumed by anyone that work will get done without contributions to drive it.
Areas not moving forward will be brought to the attention of the respective
Task Force for consideration on how to address.
Dear IEEE P802.3cw / P802.3df / P802.3dj Task Force Participants,
The IEEE P802.3cw / P802.3df / P802.3dj Task Forces will meet jointly at the
IEEE 802.3 Sept 2023 Interim, the week of 11 - 14 Sept 2023 in Campinas,
Brazil.
At the interim, meetings are being planned around an in-person schedule,
with remote access (provided on best effort basis for formal, scheduled WG /
TF meetings, i.e., not for informal ad hocs).
Details regarding hotel and transportation information may be found at
https://www.ieee802.org/3/interims/September_2023_interim.pdf.
Details regarding registration and visa letter request may be found at
https://forms.gle/LFH46XgbsNnRniEz9.
Please note that registration is required for all individuals who
participate (in-person or virtual participation).
In addition, you should make your hotel arrangements as soon as possible.
The Joint Task Force meetings will be held on Mon 11 Sept - Wed 13 Sept
from 8 am to 6pm and Thurs 14 Sept from 8am to 5pm. Please note that the
following meeting times per day are all based on BRT.
Please note that all efforts will be made so that the agenda is organized to
allow optics experts in our group the opportunity to attend the IEEE
P802.3dk Task Force meeting.
The draft agenda for the Joint Task Force Meeting will be as follows:
* IEEE P802.3cw - Next steps in progressing IEEE P802.3cw through
WG Balloting Process
* IEEE P802.3df - Next steps in progressing IEEE P802.3df through
IEEE Standards Association Balloting process.
* IEEE P802.3dj - continuation of baseline selection related to
project objectives -
https://www.ieee802.org/3/dj/projdoc/objectives_P802d3dj_230518.pdf.
* Liaisons - as appropriate for any of the Task Forces
Anyone wishing to present, please provide the following information:
* Name / Affiliation of author(s)
* Title of Presentation (Please note that it is requested that
titles do not change once submitted)
* Brief description of topic
* Length of time requested for presentation (Chair will budget
time for Q@A)
Please review Procedure for Presenters web page
* For IEEE P802.3dj:
https://www.ieee802.org/3/dj/public/presentproc.html
Presentations should be kept to 20 minutes in duration, excluding time for
questions and answers. Requests for presentation time greater than 20
minutes will be considered on a case-by-case basis, and the requestor should
contact the chair prior to making the request to justify the additional
time. Please note that with the anticipated number of presentations, it is
very unlikely that these requests will be honored. Furthermore, I encourage
individuals to use the Task Force reflector to reach out to others in the
spirit of consensus building. As chair, I reserve the right to introduce
individuals making similar topic requests in the continuing spirit of this
encouragement.
Please get your requests in as soon as possible. Requests for presentation
time must be made two Thursdays preceding the meeting. For the Sept Interim
meeting, requests for presentation time shall be made to me at
jdambrosia@xxxxxxxx <mailto:jdambrosia@xxxxxxxx> and cc Kent Lusted at
kent.c.lusted@xxxxxxxxx <mailto:kent.c.lusted@xxxxxxxxx> and must be made
by 31 Aug 2023. The presenter shall e-mail a PDF, soft-copy version of the
presentation to me at jdambrosia@xxxxxxxx <mailto:jdambrosia@xxxxxxxx> and
cc Kent Lusted at kent.c.lusted@xxxxxxxxx <mailto:kent.c.lusted@xxxxxxxxx>
by Tuesday, 05 Sept 2023.
As a reminder, please make sure that all requests for presentations or
submissions of presentation material have no restrictive notices at the
bottom of the email. All such emails will be refused, and requests /
presentations will not be acknowledged. All individuals submitting
presentations should review the Procedures for Presenters Page for the
respective projects noted above.
I would greatly appreciate presenters reviewing their own presentations to
verify that they have followed the cited Presentation Style Guidelines.
To support the web site search tool used by the IEEE P802.3 web site the
'Document Information' fields of the PDF file must be completed as follows:
* Title: Title of presentation
* Author: Name(s) of author(s) & affiliation(s)
* For the IEEE P802.3dj Task Force: Subject: IEEE P802.3dj
Task Force
Presentations that do not have the fields properly filled out will not be
accepted.
Regarding Relative Cost Analysis
Presentations addressing relative cost analysis may require IEEE Risk
management review if individuals do not follow guidelines provided in IEEE
SA Anti-trust policy available at
http://standards.ieee.org/wp-content/uploads/2022/02/antitrust.pdf. Further
information about IEEE 802.3 cost discussion can be found in "Presentation
on Cost Discussions to IEEE 802.3 Working Group" (See
https://www.ieee802.org/3/100GNGOPTX/public/may12/lindsay_01_0512_optx.pdf).
Please note that such IEEE Risk management review can take up to ~30 days.
Individuals not budgeting sufficient time for review may have presentations
scheduled for later meetings to allow these reviews.
As a reminder, All interim teleconference meeting participants should review
the following documents prior to participation in an interim meeting
teleconference:
* IEEE SA patent policy
* IEEE SA Copyright Policy
* IEEE SA Participation Policy
All of these policies may be found at http://ieee802.org/3/policies.html.
Safe travels to those attending in-person!
Best Regards,
John D'Ambrosia
Chair, IEEE P802.3cw Task Force
Chair, IEEE P802.3df Task Force
Chair, IEEE P802.3dj Task Force
Tel: 717.503.4512
Email jdambrosia@xxxxxxxx <mailto:jdambrosia@xxxxxxxx>
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