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[802.3_DIALOG] September 2024 IEEE 802.3 interim meeting reminder - REGISTRATION FEE REQUIRED

Dear Colleagues,
 
This is a reminder that the September 2024 IEEE 802.3 Working Group interim meeting will be held at 19:00 CEST (UTC +2) on Thursday 19 September 2024 at the Le Meridian Hamburg, Hamburg, Germany with provision for teleconference attendance provided on a best-effort basis. The draft agenda, as well as liaison letters received so far, are available in the minutes area <https://ieee802.org/3/minutes/sep24/index.html> and will be updated as required before the meeting. Registration is REQUIRED BY ANYONE THAT ATTENDS ANY MEETING during the IEEE 802.3 September 2024 interim meeting series including this IEEE 802.3 Working Group interim meeting. Registration information can be found at <https://www.eventbrite.com/e/ieee-8023-september-2024-interim-session-registration-905155122337>.

Subclause 4.1 'Attendance at Meetings' of the IEEE 802 LMSC Working Group Policies and Procedures says that 'A participant shall attend at least 75% of a meeting slot's duration ...' and satisfy any registration requirements to gain 'Credited Attendance' at that meeting slot. It then goes on to say that 'A participant that has Credited Attendance in at least 75% of the meeting slots in a Session has Session Attendance Credit for that Session.'. A participant requires Session Attendance Credit at two of the last four plenary sessions, with the ability to substitute one credited interim session for one plenary session, to gain or retain IEEE 802.3 voting membership. Subclause 4.2 'Voting Membership' say 'A credited Interim Session (an Interim Session with attendance credit) is one that has been declared by the Working Group Chair.'.

The September 2024 IEEE 802.3 Interim meeting series is a credited Interim Session and IMAT will be configured with four meeting slots, two in the morning, and two in the afternoon, for each of the four days of the September 2024 IEEE 802.3 Interim Meeting session. The IEEE 802.3 Interim meeting on Thursday evening will be configured in IMAT as a meeting slot with extra credit. This means it will provide an additional opportunity for participants to gain Credited Attendance in a meeting slot without increasing the overall number of meeting slots in the session. All other meetings will be configured with zero credit. The configuration of an example day can be found at <https://ieee802.org/3/rules/interim_meeting_example_day.jpg>.
 
This will result in a total of sixteen meeting slots at the September 2024 interim meeting series, and a participant will have to gain Credited Attendance at a minimum of twelve meeting slots (75% of sixteen) to obtain Session Attendance Credit towards gaining or retaining IEEE 802.3 voting membership. At a high level, this will require attendance at a minimum of three days out of the four-day September 2024 Interim Session. Still, the requirement to gain Credited Attendance at a minimum of 75% of the meeting slots of the Interim Session can be achieved in any way a participant chooses. This for example could be achieved by signing in to the two afternoon slots on Monday afternoon, all four meeting slots on Tuesday and Wednesday, and then the two morning slots on Thursday afternoon.

Any request to retrospectively add attendance in IMAT shall be made to the IEEE 802.3 Recording Secretary within four hours of the end of the respective IMAT meeting slot and accompanied by confirmation of attendance from the respective meeting Chair or other officer. If you attend a meeting but do not sign in to an IMAT meeting slot for some reason (e.g., you do not attend at least 75% of a meeting slot's duration), it is your responsibility to ensure your attendance is recorded in the respective meeting minutes. If you attended using a teleconference tool or signed an attendance sheet circulated in the meeting, your attendance will be recorded by following any instructions provided. You must always review the minutes of any meeting you attend to ensure your attendance is recorded correctly.
 
Best regards,
  David

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