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Meeting services requirements meeting minutes. Met Wednesday November 14, 2001 4p-5p. Attendees: Dawn, Jim C., Buzz, Bob G., Stuart K., Bob H., Paul N. The objective of the meeting was to develop a high level set of requirements to be included in the meeting planner RFP. The top level requirements are listed below. Detail must be added to each requirement and delivered to Buzz-actions/due dates have been assigned as per the list below. Buzz will compile the inputs into a top level RFP to be issued for quote by January 31. Responses will be due February 28th and the SEC will make a final decision at the March Plenary. Top level requirement Responsible Due 1) Equipment management Dawn January 8th 2) Networking Paul N. December 1st 3) Registration Services Buzz January 8th 4) Bookkeeping Services Bob G. December 1st 5) Attendance record automation Stuart K. December 1st 6) Facilities management Buzz January 8th 7) Web management Bob O'Hara January 8th 8) Compile above inputs, generate complete meeting services RFP and issue to several meeting planner providers Buzz January 31st 9) Competitive bids due Buzz February 28th 10) Finalize decision SEC March 2002 plenary
Meeting services requirements meeting minutes.doc