Re: [802SEC] Motion re: nNA venues for 2011 and 2012
Hi Pat, July 2012 in San Diego is locked-in and a good thing too, the
Group prices there recently went up by $90/night, and they are turning
away business at those rates. A good friend of mine in the San Diego
Convention & Visitor's Bureau recently told me that the deal we have at
the Grand Hyatt San Diego probably qualifies as the "deal of the
century" given current pricing. So booking ahead got us that option.
In order to even do San Francisco now we need ALL of their guestrooms
and ALL of their meeting space plus a good block of overflow rooms
because we always get record attendance there. We actually tried your
suggestion of booking fewer rooms for July 2007 and many attendees were
going nuts because they couldn't find anything in downtown SF under
$350/night. So we need to have rooms with guaranteed rates blocked this
far in advance to even have a shot. Because we are such good clients
HR-SF has agreed to hold our slot for us at the quoted prices if we can
sign the contract before the end of 2007; if we don't, we get a reset
and the price will go up as other groups jockey to steal our slot. We
are good customers but we cannot expect HR-SF to hold space for months
when there are many more lucrative opportunities out there shopping. If
we were willing the choose unpopular hotels such as the Hyatt at DFW
airport again, we could afford to wait. For super-popular venues such
as San Diego, San Francisco, New Orleans, Denver, and San Antonio you
either book the deal or you lose it.
May I suggest that most College/University campuses plan major events
4-5 years out so looking for an option for July 2013 would be about
right for getting access to major classroom space and housing both.
That's what we did for the University of Twente and it worked out
perfectly because we got all our needs taken care of before any other
events/conferences were competing for the resources. Once again I have
to remind you about hunting in a target poor environment: what few
resources are available get snapped up quickly and if we wait to shop
late in the game, we will be looking at making some severe compromises
in order to secure a venue. If we plan far enough ahead we will get
some good options. July 2013 is not at all unreasonable to secure a
campus-wide venue.
Thanx, Buzz
Dr. Everett O. (Buzz) Rigsbee
Boeing IT
PO Box 3707, M/S: 7M-FM
Seattle, WA 98124-2207
Ph: (425) 373-8960 Fx: (425) 865-7960
Cell: (425) 417-1022
everett.o.rigsbee@boeing.com
-----Original Message-----
From: Pat Thaler [mailto:pthaler@broadcom.com]
Sent: Monday, December 03, 2007 12:33 PM
To: Rigsbee, Everett O; STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: RE: [802SEC] Motion re: nNA venues for 2011 and 2012
Buzz,
Is July 2012 locked in? On July 2011, can we wait until July this year
to do the selection?
To have open up the possibility of a university campus venue for nNA, we
would need an available July meeting slot.
Pat
-----Original Message-----
From: ***** IEEE 802 Executive Committee List *****
[mailto:STDS-802-SEC@LISTSERV.IEEE.ORG] On Behalf Of Rigsbee, Everett O
Sent: Monday, December 03, 2007 11:47 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] Motion re: nNA venues for 2011 and 2012
Matt & Carl, I would suggest you guys use the week that Paul has given
us to at least get your facts straight before attempting any more
motions. The deals that have been worked up for SEC consideration are
July 2011 and November 2012 as shown on the attached schedule. This
schedule clearly shows both the March 2011 and the March 2012 as
reserved for nNA plenaries (and will continue to do so until we have
those in place or we all agree to change our plan). It also shows that
2013 is wide open so we will have additional options there. I will also
note that the November 2012 deals include two options for Hawaiian
venues which our members indicated in the survey by Y-381 (70%) to N-167
(30%) they considered an acceptable alternative to a nNA venue. So
that's a chance to go 1 up.
In a week's time I expect to have all the data for the 2 NA site
selections ready for distribution to the EC for review and discussion
and then we can consider individual motions for those. I can promise
you that if we get these two choices completed now we will be able to
devote 100% full-time to following Roger's plan for securing "viable &
affordable" (whatever that means) nNA venues for March 2011 & March
2012. So let's all cooperate here just a bit to get us to where we all
want to be.
And if you two can follow Tony's suggestion to actually pitch-in and
help-out, so much the better !!!
:-)
Thanx, Buzz
Dr. Everett O. (Buzz) Rigsbee
Boeing IT
PO Box 3707, M/S: 7M-FM
Seattle, WA 98124-2207
Ph: (425) 373-8960 Fx: (425) 865-7960
Cell: (425) 417-1022
everett.o.rigsbee@boeing.com
-----Original Message-----
From: Sherman, Matthew J. (US SSA)
[mailto:matthew.sherman@BAESYSTEMS.COM]
Sent: Monday, December 03, 2007 9:15 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] Motion re: nNA venues for 2011 and 2012
Yes, you have it right and I will second the motion, but based on his
inputs to the reflector, I do not think Paul is willing to entertain it.
It is his prerogative what business is brought to the 'virtual' floor.
At least that's my understanding.
Mat
Matthew Sherman, Ph.D.
Engineering Fellow
BAE Systems - Network Systems (NS)
Office: +1 973.633.6344
Cell: +1 973.229.9520
email: matthew.sherman@baesystems.com
-----Original Message-----
From: ***** IEEE 802 Executive Committee List *****
[mailto:STDS-802-SEC@LISTSERV.IEEE.ORG] On Behalf Of Carl R. Stevenson
Sent: Sunday, December 02, 2007 8:31 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] Motion re: nNA venues for 2011 and 2012
I would accept the following change to my original motion:
Moved: That 802 sign no contracts for NA plenary venues beyond 2011
until we
have viable, affordable nNA venues in place for March 2011 and 2012.
That will give Buzz the flexibility to book July and Nov 2011 (for which
he
apparently has deals in the works, if I understand Mat's comment
correctly),
but require us to focus remaining energy in the near term to finding nNA
venues for March 2011 and a 2012 plenary, which could be any of the
three.
Mat, do I have it right and do you second the ammended motion above?
Regards,
Carl
> -----Original Message-----
> From: owner-stds-802-sec@LISTSERV.IEEE.ORG
> [mailto:owner-stds-802-sec@LISTSERV.IEEE.ORG] On Behalf Of
> Sherman, Matthew J. (US SSA)
> Sent: Sunday, December 02, 2007 1:07 AM
> To: Rigsbee, Everett O; STDS-802-SEC@LISTSERV.IEEE.ORG
> Subject: Re: [802SEC] Motion re: nNA venues for 2011 and 2012
>
> First,
>
> I am willing to second Carl's motion (but with a friendly amendment).
>
> I can accept booking 2011 as a North American venue. There
> is only the March meeting left and I think Buzz has already
> worked the deals.
> However I believe we should be focusing all our energy on
> Non-NA venues after that.
>
> So my recommended motion if Carl will accept it is:
>
> Moved: That 802 sign no further contracts for NA plenary
> venues beyond
> 2011 until we have *viable, affordable* nNA venues in place for 2012.
>
> Until we start getting working non-NA venues, I think we all
> need to chip in and assist Buzz. But we need to light a fire
> underneath ourselves. 6 years to figure out how to do this
> is simply too long.
>
> Mat
>
>
>
> Matthew Sherman, Ph.D.
> Engineering Fellow
> BAE Systems - Network Systems (NS)
> Office: +1 973.633.6344
> Cell: +1 973.229.9520
> email: matthew.sherman@baesystems.com
>
>
>
>
>
> -----Original Message-----
> From: ***** IEEE 802 Executive Committee List *****
> [mailto:STDS-802-SEC@LISTSERV.IEEE.ORG] On Behalf Of Rigsbee,
> Everett O
> Sent: Saturday, December 01, 2007 1:27 PM
> To: STDS-802-SEC@LISTSERV.IEEE.ORG
> Subject: Re: [802SEC] Motion re: nNA venues for 2011 and 2012
>
> Colleagues, This motion is a really "BAD" idea for several reasons
> but I will explain a couple of them in some detail:
>
> 1. We have NO definitions for what is "viable" and what is
> "affordable"
> beyond what we got in our last survey, which several people
> seem to think was flawed in one or more ways. So I would
> suggest that if we want to put any qualifiers on nNA venue
> selections we need to do some homework to decide what are the
> appropriate qualifiers to ensure that they produce the best
> Good for all of IEEE-802. I tend to agree with Roger Marks
> that the best nNA venues will be those that have good support
> from local hosts but finding appropriate hosts for nNA venues
> will take some time as we have seen from Roger's schedule.
> And when have we reached our goal ??? When we have selected
> a site for 2011, or when we actually have all contracts in
> place, which might take up to a year after selection? Do we
> also have to have a completed deal for March 2012 as well ???
> That might take another year to complete. How do we know,
> "Are we done yet ???"
>
> 2. Meanwhile we have open slots in our schedule that we need
> to book 3 to 4 years out to get access to any of the venues
> we actually like, such as San Francisco, Maui, New Orleans,
> and San Antonio. If we are not actively booking those slots
> while we have good choices available, I can absolutely
> guarantee that you will NOT like the choices we have at only
> 2 years out (are we ready for HR-DFW or Hilton WDW again
> ???). Right now we do have some good choices that we have
> spent many hours working to bring you, but if we pass on
> those for an indefinite period, you will not get another shot
> at them. If we want to consider some constraints on future
> venues let's focus on those that are in 2013 and beyond but I
> would suggest that we do that by just not supporting venues
> further out until we have some nNA venues on the schedule.
> But I sincerely believe each venue needs to be judged on its
> own merits and that we need to continuously seek guidance
> from our membership as to what is really most important to
> the success of the organization as a whole.
>
>
> Thanx, Buzz
> Dr. Everett O. (Buzz) Rigsbee
> Boeing IT
> PO Box 3707, M/S: 7M-FM
> Seattle, WA 98124-2207
> Ph: (425) 373-8960 Fx: (425) 865-7960
> Cell: (425) 417-1022
> everett.o.rigsbee@boeing.com
>
> -----Original Message-----
> From: Carl R. Stevenson [mailto:wk3c@wk3c.com]
> Sent: Saturday, December 01, 2007 8:17 AM
> To: STDS-802-SEC@LISTSERV.IEEE.ORG
> Subject: [802SEC] Motion re: nNA venues for 2011 and 2012
> Importance: High
>
> Having been asked to wait until the previous ballot closed,
> the following would now appear to be timely.
>
> Moved: That 802 sign no further contracts for NA plenary
> venues until we have *viable, affordable* nNA venues in place
> for 2011 and 2012.
>
> Background: It appears that we require some "feet to the fire"
> motivation to
> find, select, and contract for nNA plenary venues. This
> motion, if approved, would require that we meet our 3 year
> old policy objective to hold at least one nNA plenary
> annually, starting at the earliest possible time and assure
> that ALL possible plenary session dates that are not already
> contracted for be considered for nNA until we have contracted
> viable, affordable nNA venues for 2011 and 2012.
>
> Regards from the BoG meeting in Florida,
>
> Carl
>
>
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