{Attn: IEEE 802 Working Group Chairs - Please ensure that this important message is forwarded to your full WG List !!!}
IEEE 802 Plenary Session
November 11-16, 2012
San Antonio, Texas USA
Meeting Information Update #1
MONDAY OCTOBER 1, 2012
The November 2012 IEEE 802 Plenary Session will take place November 11-16, 2012 at the Grand Hyatt San Antonio Hotel in downtown San Antonio, Texas, USA.
Participating IEEE-802 Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, and 802.24
Event Website: http://802world.org/plenary
Registration Fees & Deadlines:
Early: Before 6pm Pacific Time, Friday, October 5, 2012
(UTC Time: 1am Saturday, October 6, 2012)
- $400 US for attendees staying at the Grand Hyatt San Antonio Hotel
- $700 US for all others (including local attendees not staying at the group hotel)
Standard: After Early Registration and before 6pm Pacific Time, November 2, 2012
(UTC Time: 1am Saturday, November 3, 2012)
- $500 US for attendees staying at the Grand Hyatt San Antonio Hotel
- $800 US for all others (including local attendees not staying at the group hotel)
Late/On-site: After 6pm Pacific Time November 2, 2012
(UTC Time: 1am Saturday, November 3, 2012)
- $600 US for attendees staying at the Grand Hyatt San Antonio Hotel
- $900 US for all others (including local attendees not staying at the group hotel)
Registration Website: http://802world.org/plenary
Registration Policy:
Session Registration: Registration is available through a secure website and requires a valid credit card for the payment of the registration fee. Checks are NOT accepted for web-registration.
· Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session and pay the current registration fee.
· Session registrations are not transferable to another individual or to another plenary session.
· If you register for an IEEE 802 Plenary session and then are unable to attend, you must request cancellation of your registration before the cancellation deadline to be eligible for a refund of all or part of the fees paid.
· After you have Registered for the Session, Registration Cancellation Requests and Visa Invitation Requests may be submitted via a link on the event website at:
http://802world.org/plenary
Cancellation & Refund Policy:
In order to obtain a refund of all or part of the Registration Fee paid you must request cancellation of your registration before the final cancellation deadline.
CANCELLATION TYPE | DEADLINE |
EARLY Cancellation = FULL REFUND | 6 PM Pacific Time, Friday, October 5, 2012 |
LATE Cancellation = Fee paid – $100US | 6 PM Pacific Time, Friday, November 2, 2012 |
NO REFUNDS AFTER | 6 PM Pacific Time, Friday, November 2, 2012 |
Cancellation requests must be made either by submitting an online request at http://802world.org/plenary or by submitting an email request direct to: Email: 802info@facetoface-events.com
Group Hotel Registration Discount Policy:
The November 2012 IEEE 802 Plenary Registration Fee will be discounted by $300 US for attendees booking and staying one or more nights at IEEE-802 contracted hotel: Grand Hyatt San Antonio.
Attendees who elect to share accommodations must ensure that all members of the rooming party are listed on the hotel register before arrival (or upon check-in at the hotel) so that the hotel can verify their hotel stay. Please note: repayment of the $300 US discount claimed will be required onsite if the hotel cannot verify an attendee’s hotel stay for one or more nights. Be sure to register your name.
Email Distribution List:
We only provide e-mailed session announcements and updates. Session information will continue to be available on the IEEE 802 web site at: http://www.ieee802.org/meeting/. We also have a Meeting Info email distribution list. To join this list to stay informed on Plenary Session info, send an email to listserv@listserv.ieee.org with no subject and these 2 lines appearing first in the body of the message:
subscribe stds-802-all
end
IEEE 802 Plenary Session Group Hotel Rates:
Grand Hyatt San Antonio
600 E. Market Street
San Antonio, Texas, USA 78205
Tel: +1 210-224-1234 Fax: +1 210-271-8019
Info/Map/Directions: http://grandsanantonio.hyatt.com
GROUP RATE (SINGLE): $195 / Night (plus applicable taxes)*
Rate applies to Single Occupancy Run of House Rooms, free Internet access included.
GROUP RATE (DOUBLE): $215 / Night (plus applicable taxes)*
Rate applies to Double Occupancy Run of House Rooms, free Internet access included.
EXTRA ADULTS (>2) Rate:
For each extra adult (>2) the rate is an additional $25 / Night (plus applicable taxes).
EXTENDED DATES: November 2-26, 2012
The IEEE 802 Group Rates are available November 2-26, 2012 subject only to room availability.
HOTEL CANCELLATION POLICY:
No penalty if cancelled prior to 6 PM San Antonio Time (CST) of the Date of Arrival
How to Make a Hotel Room Reservation:
Reserve room online at:
-OR- Call Direct to Hotel:
at +1 (210) 224-1234 from outside US, Canada, or Caribbean and
ask for Reservations for IEEE 802 Plenary Session Group Rate, with Group code = “IEEE 802”
-OR- Call Toll Free:
at +1 (800) 233-1234 from US, Canada, or Caribbean and
ask for the IEEE 802 Group Rate for Grand Hyatt San Antonio, with Group code = “IEEE 802”
San Antonio International Airport (SAT) Transportation Options:
San Antonio Taxis:
San Antonio taxi service is available on a first come, first serve basis from all terminals at San Antonio International Airport.
San Antonio Airport Shuttle Service:
Shuttle transportation to / from San Antonio International Airport and hotel (8 miles) is provided for a fee by SATRANS, the city’s official airport shuttle, between 7am and 1am daily.
To make a reservation: call +1 210-281-9900, or visit www.saairportshuttle.com.
Avis Car Rental Information:
The Avis Worldwide Discount or AWD number for IEEE 802 Group discounts is A606094.
Below is a hyperlink that can be used to access the AVIS Group reservations website. When this link is used, the IEEE 802 AWD number will automatically be placed in the reservation to get the 802 rates.
Meeting Planner Contact Info:
Please contact us directly if we may be of any assistance in your preparations for this event.
We are accessible via telephone and email.
Dawn Slykhouse
IEEE 802 Meeting Planner
Face to Face Events
2699 Iversen Court
Santa Clara, CA 95051 USA
Phone: +1 (408) 241-8906
Email: 802info@facetoface-events.com
Thanx, Buzz
Dr. Everett O (Buzz) Rigsbee
IEEE-802 LMSC Meeting Manager
7750 80th Place SE
Mercer Island, WA 98040-5912
ph/fx: 206-236-2229
SkypeID: BRigsB