[802SEC] Response on IEEE 802 Public Review AI

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Good afternoon Geoff,

This e-mail is to inform of you of the following.

A response to the AI from Nov '14 meeting on public review (PR) was sent to you on Jan 15. Please review and you had any additional questions or comments on the response, do let me know.

In preparation to conduct beta test the PR system, to analyze the user interface and performance, Adrian, Jon R, and you have been invited from IEEE 802. If you are interest in participating on this activity, please confirm your interest by tomorrow, 30 January. A kickoff web conference meeting is scheduled for 9 February, 11:00-12:30 pm Eastern, to explain the Public Review process and provide an initial description of the system. The beta testing will be open after the kickoff meeting through 15 February 2015.

Thank you,

Soo

On Thu, Jan 15, 2015 at 12:03 PM, Soo Kim <s.h.kim@ieee.org> wrote:

Good morning Geoff,

During the discussion on public review, following action item was assigned to me at the Nov. EC closing;

1) When is a WG required to submit public review (PR) comments to RevCom; during the submission or 10 days prior to the review date? Who is responsible for uploading the PR comments as part of RevCom package? Would this be automated?  What is RevCom’s position?

Please find responses below;

1) When is a WG required to submit public review (PR) comments to RevCom; during the submission or 10 days prior to the review date?

-       Along with the normal RevCom submittal (by the submittal deadline after ballot is complete and they are ready for SASB approval).

2) Who is responsible for uploading the PR comments as part of RevCom package? Would this be automated?

-       In order to bring the comments into the myProject system, manual intervention is required. The WGC/Sponsor Ballot Designee will have a method to 1) extract comments that change a draft so that they can include them in a recirculation package and 2) submit all PR comments to be included in the RevCom package as an additional file.

The sponsor/working group chair will need to determine how and when the comments are brought into myProject.

Scenario 1 - If the comment is cause for a change not previously shown to the ballot group (as a recirculation could have already been run while the PR period is open, where that change may have occurred based on a previous ballot comment or working group change), then it shall be added prior to the next (or future) recirculation (utilizing the additional file upload function in the initiate recirculation area).

Scenario 2 - If the comments do not cause a change, the comments will need to be entered at the time of RevCom submission by utilizing the additional supporting file(s) upload in the RevCom submission area.

Note - the sponsor could submit the PR comments received to the full ballot group in a future recirculation even if they caused no change; however, there is no requirement for them to do so.

So, while there is an automated component to export the files from the PR system, the system is not tied to myProject so manual intervention is required. In the future the intent is to try and fully automate the process but we are not there yet.

3) What is RevCom’s position?

-       RevCom may review the responses to PR comments (because they shall be considered and the response is the indication of consideration---of course they will also consider whether the responses are appropriate) and ensure that if a comment causes a change to the draft that the comment is included in a recirculation.

Please review the responses and let me know if additional clarification is needed.

On Monday, you should have received invitation from Yvette to beta test the PR system. During the kickoff web conference meeting on 9 February, additional information is expected to provide and I hope you can participate.

Thank you,

Soo H. Kim
Client Services Manager
Professional Services
Standards Association
445 Hoes Lane
Piscataway, NJ 08854 USA
Office Phone: +1 732 465 6640
Mobile Phone: +1 732-289-1942
Fax : +1 732 562 1571
E-mail: s.h.kim@ieee.org
Website: http://standards.ieee.org/

IEEE: Advancing Technology for Humanity

Soo H. Kim
Client Services Manager
Professional Services
Standards Association
445 Hoes Lane
Piscataway, NJ 08854 USA
Office Phone: +1 732 465 6640

Mobile Phone: +1 732-289-1942
Fax : +1 732 562 1571
E-mail: s.h.kim@ieee.org
Website: http://standards.ieee.org/

IEEE: Advancing Technology for Humanity