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Re: [802SEC] FW: Input required: March 2016 Item 4.01 Action item / was RE: EC Action Items



What is the practice now for documents considered during executive (closed) sessions?


On 6/6/2016 10:09 AM, Stanley, Dorothy wrote:

Forwarding to the EC list.

 

So far, I have received one response from Adrian, suggesting that the text on executive session documents is not needed (see below).

 

Are there any other comments?

 

Thanks,

 

Dorothy

 

------------------------

Dorothy Stanley

Hewlett Packard Enterprise

dorothy.stanley@hpe.com

+1 630-363-1389

 

From: Stanley, Dorothy
Sent: Wednesday, May 25, 2016 1:18 AM
To: ***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@ieee.org> (STDS-802-SEC@ieee.org)
Subject: FW: Input required: March 2016 Item 4.01 Action item / was RE: EC Action Items

 

Forwarding to EC list.

 

From: Stanley, Dorothy
Sent: Monday, May 23, 2016 7:04 AM
To: 'John D'Ambrosia'; 'John Lemon'; James Gilb; 'Roger B. Marks'; 'Pat Thaler'; adrian.p.stephens@intel.com; '***** IEEE 802 Executive Committee List *****'
Cc: 'Paul Nikolich'
Subject: Input required: March 2016 Item 4.01 Action item / was RE: EC Action Items

 

All,

 

Please see the discussion and draft policy text for the Item 4.01 Action item below.

The draft policy text is based on a set of assumptions on the underlying requirements.

 

Discussion please on the underlying requirements, and then the text can be refined as needed.

 

Thank you,

 

Dorothy Stanley

========================

Response to EC Action Item 4.01

Item 4.01            Action Item - Dorothy Stanley to draft policy language regarding submission of documents that will be considered by the EC, including location on Mentor.

Discussion:

a.     Discussion from the EC meeting minutes is below.

4.01 DT Requiring submission of documents to EC to be submitted to Mentor Stephens 5 01:45 PM

 

Concerns raised for and against placing the files on Mentor. Discussions about time availability of pages, when writing policy, it needs to be written in such a fashion that it doesn’t impact executive sessions. Discussion of what portion of the EC part of Mentor.

 

b.    (from Adrian):The point of the agenda item was to ask for all docs brought to an EC meeting to be on mentor, noting that currently some are on the 802 web server, and have no identifying DCN.

c.     (Observation from Adrian): The sentiment of the discussion on the topic (2016-03-18) was positive to have this constraint, but undecided as to whether the location should be ec-docs, or allow references to WG areas.

d.    (Observation from Dorothy): I also recall the following from the discussion:

                      i.        Prefer no required document duplication

Additional input requested: The draft policy language below assumes “a/b/c/d” (in list below) answers are “shall/shall/should/should”.

a.     Document availability (e.g. posted at all anywhere)? Presumed “shall” except for exec session

b.    Document notification (require notification prior to discussion). Presumed “shall”

c.     Uniform location for all documents? Presumed “should” as long as posted. Is this a “shall?

d.    DCN provided for all documents? Presumed “should” as long as posted. Is this a “shall?

e.     What are the practices for executive session documents?

Draft policy language (v0.1):

 

Prior to EC consideration,

-       Documents (excepting documents for consideration during executive session) shall be posted on the document server (mentor) in the EC area. When a document already exists in a WG or other document server area, an email notification of the link to the document shall be provided to the EC.

-       Documents for consideration during executive session shall be sent to EC and any other required participants as appropriate for each document.

 

Draft policy language (v0.2 ):

 

Prior to EC consideration,

-       Documents (excepting documents for consideration during executive session) shall be posted on the document server (mentor) in the EC area. When a document already exists in a WG or other document server area, an email notification of the link to the document shall be provided to the EC.

-       Documents for consideration during executive session shall be sent to EC and any other required participants as appropriate for each document.

 

Draft policy language (v0.25 alternate, include a note to address executive session documents):

 

Prior to EC consideration,

-       Documents (excepting documents for consideration during executive session) shall be posted on the document server (mentor) in the EC area. When a document already exists in a WG or other document server area, an email notification of the link to the document shall be provided to the EC.

-       Documents for consideration during executive session shall be sent to EC and any other required participants as appropriate for each document. Note that documents for consideration during executive session are sent to EC and any other required participants as appropriate for each document.

-        

 

------------------------

Dorothy Stanley

Hewlett Packard Enterprise

dorothy.stanley@hpe.com

+1 630-363-1389

 

From: John D'Ambrosia [mailto:jdambrosia@gmail.com]
Sent: Thursday, May 05, 2016 9:20 AM
To: 'John Lemon'; James Gilb; 'Roger B. Marks'; 'Pat Thaler'; Stanley, Dorothy; adrian.p.stephens@intel.com
Cc: 'Paul Nikolich'
Subject: EC Action Items

 

All,

Below are action items from March Sessions.  I will need to update EC at June teleconference.  Please provide updates.

 

John

 

 

March Opening –

Item 5.131       John Lemon to work with John Goldberg to clarify steps in process to withdraw 802.17 standard.

Item 5.141       Gilb to implement text of Chair’s Interpretation documented on Slide #6 into the Chair’s Guidelines

Item 5.141       Gilb / D’Ambrosia to provide text for responsibility of maintaining CSDs for recording secretary

Item 5.144       Chair delegated future negotiations of “Get IEEE802” to Roger Marks

Item 5.144       D’Ambrosia to update location of GetIEEE on 802 Website.

Item 5.144       D’Ambrosia to send note to reflector with URL location of agreement.                                                                            

Item 5.46         D’Ambrosia - put indemnification policy on 802 website. 

 

 

March Closing –

Item 3.00            Action Item – Thaler to recommend policy regarding putting items on consent agenda for June Teleconference, including policies regarding notification (agenda versus reflector notification).

Item 4.01            Action Item - Dorothy Stanley to draft policy language regarding submission of documents that will be considered by the EC, including location on Mentor.

Item 7.011          Action Item – Stephens to CC Nikolich on 3GPP liaison

Item 8.041          Action Item – Thaler to report at June teleconference on the remote technology and associated cost.

 

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