Re: [802SEC] +++ EC Early Close Motion to schedule July electronic plenary

[George Zimmerman <george@CMEPHYCONSULTING.COM>]

James -
I vote approve.

I do this with some reservations, but I believe approval is necessary.

I have no issue with the language, but I am concerned that suspensions of the rules should be few, far-between, and reserved for rare unexpected incidents. We should not be in a position where it appears (whether true or not) that we suspend our rules too often, for whatever reasons (there is always one...) and root-causes.)

We now know that the situation we face with COVID-19 is not only recurring, but likely to recur in the future,  and I believe it is likely we will face this issue as soon as November.  That we haven't had time to come to consensus on new rules by now, 3 months since the cancellation of March, is concerning.
I do hope there is willingness to continue to amend our operating rules prior to November so we do not face the prospect of suspending the rules yet again.

-george

-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@LISTSERV.IEEE.ORG> On Behalf Of James P. K. Gilb
Sent: Wednesday, June 10, 2020 4:19 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: [802SEC] +++ EC Early Close Motion to schedule July electronic plenary

All

Paul has authorized me to run the following early close motion:

Moved: Due to the change of the July 2020 Plenary Session due to
COVID-19 travel restrictions, suspend the following rules/procedures in the IEEE 802 LMSC Operations Manual From 11 June 2020 until 5 August 2020:

Suspend 4.1.3: Meetings
“The IEEE 802 LMSC meets in-person during plenary sessions.”

Suspend: 4.1.4 Procedure for limiting the length of the IEEE 802 sponsor meetings
d) “The opening IEEE 802 LMSC meeting shall start at 8:00 a.m. and end no later than 10:30 a.m. on Monday morning and the closing IEEE 802 LMSC meeting shall start at 1:00 p.m. and shall end no later than 6:00 p.m. 
on Friday of the plenary session”

and replace with:
"For the July 2020 plenary session, the opening IEEE 802 LMSC meeting for the shall be held on 7/10/20 from 1:00-3:00 pm EDT and the closing IEEE 802 LMSC meeting shall be held on 7/24/20 from 1:00-5:00 pm EDT"

Suspend: 5. IEEE 802 LMSC sessions
"All Working Group meetings during each Plenary Session shall be exclusively in-person."

Moved: Gilb, seconded: D'Ambrosia

Background: An analysis of the rules can be found in:
https://mentor.ieee.org/802-ec/dcn/20/ec-20-0106-00-00EC-july-2020-plenary-proposal.odp

Consequences:
1) This is the first plenary of an even numbered year, so officer and appointed positions at the WG and the LMSC expire.  Elections should be held and appointments made.  For LMSC members, the affiliation and endorsement letters are required for confirmation.
2) Each WG and TAG Chair will determine via their agenda (already in WG P&P and by practice)
  - Meetings during the plenary session that may be used for participation credit
  - Number of meetings during the plenary session required to make 100% attendance
3) Note that a WG or TAG is not required to meet every day during the plenary session.  Groups with many overlaps and limited "good" 
teleconference time will have more days to hold meetings
4) Attendees will be able to gain, maintain and lose voting membership via attendance at the meetings during the week as if it were a face to face plenary.
5) As this is a plenary, no quorum is required for any WG meeting.
6) Study groups will need to be rechartered.
7) PARs will be handled via the process voted on during the June 2, 2020 call
8) Any IEEE 802 LMSC business not completed on 7/24/20 and PAR approvals will be taken up on the August 4, 2020 teleconference.
9) We have no ICAIDs or appeals to deal with during this meeting.

James Gilb

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