Jon, Following up on this – I think then the EC should discuss this. After spending a lengthy period of time reviewing the rules on Friday I found it very interesting how really ambiguous our rules are regarding the plenary sessions, such as the duration or the actual start / end times. There is nothing that states that the EC opening / closing meetings shall be done F2F. I believe the procedural issues should be moved to virtual opening and closing meetings that happen outside of the F2F meeting time. For the July and future plenaries, the EC should prioritize any F2F meeting time to our volunteers to allow them to work. The EC has clearly demonstrated that it can address these issues virtually. I think this is important to ensure the meeting being planned is the meeting that will best meet the needs of 802. Paul – was this part of the charter of the ad hoc formed to determine future meeting planning for 802 Plenaries? Regards John From: Jon Rosdahl <jrosdahl@ieee.org>
Sent: Thursday, August 6, 2020 2:43 PM
To: John D'Ambrosia <jdambrosia@gmail.com>
Cc: STDS-802-SEC@listserv.ieee.org
Subject: Re: [802SEC] Madrid Marriott I was not looking to change the normal Plenary session planning. The EC has not directed that, and the planning is set by them. As to the room sizing, we are working with the hotel on determining how to fit as many rooms as possible to meet our needs. As we get closer, we will let each WG know the resources that are available, and expect them (just as in the past) to plan accordingly. There is no magic here...we have so many square feet of space, and so many chairs. We will assign rooms to WG to utilize effectively and efficiently. This is not a change in the process. ----------------------------------------------------------------------------- Jon Rosdahl Engineer, Senior Staff
IEEE 802 Executive Secretary Qualcomm Technologies, Inc.
office: 801-492-4023 10871 North 5750 West
cell: 801-376-6435 Highland, UT 84003
A Job is only necessary to eat!
A Family is necessary to be happy!!
Jon, Thanks – I will include in the minutes. Few comments – - I can see there are lots of rooms – however I don’t see the capacity per room noted, as well as what will the capacity of the room be when set up for social distancing.
- Without the information in #1, it is hard for me to understand how many meetings can be run simultaneously. This is a very key point. It would seem that if we are taking up 3x the room normally – that this will impact the number of meetings that can be run at the same time- which could mean that groups have to meet less during the plenary week – at which point people might ask is it really worth their time to go for a limited duration meeting.
- Are you planning for F2F EC meetings on Monday morning and Friday afternoon? If so – I would move to eliminate these F2Fmeetings and find a two hour evening meeting time slot for the EC to meet for strategic discussions only – and that all procedural issues should be moved to virtual opening and closing meetings that happen outside of the F2F meeting time. We should prioritize any F2F meeting time to our volunteers to allow them to work. The EC has clearly demonstrated that it can address these issues virtually. I would also argue that this should be the future direction of 802. While today’s COVID dealing world has been something we probably never imagined – it has forced us to deal with an issue – i.e. working virtually – that we seemed to punt for years.
Please take this into your consideration. John Yesterday, Dawn and I shared the plan from Madrid Marriott to meet Pandemic protocols for holding meetings. This explains the various changes that would be done to meet requirements to social distance and to keep the meeting space clean. John, This is the file to include in the minutes. ----------------------------------------------------------------------------- Jon Rosdahl Engineer, Senior Staff
IEEE 802 Executive Secretary Qualcomm Technologies, Inc.
office: 801-492-4023 10871 North 5750 West
cell: 801-376-6435 Highland, UT 84003
A Job is only necessary to eat!
A Family is necessary to be happy!!
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