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[802SEC] Change in IEEE travel guidance - FW: [SA-TREASURERS] IEEE Volunteer Travel Policy update - June 2021

All – please see the change in IEEE volunteer travel guidance, sent to treasurer’s today.



From: sa-treasurers@LISTSERV.IEEE.ORG <sa-treasurers@LISTSERV.IEEE.ORG> On Behalf Of Jon Gaughran
Sent: Tuesday, June 22, 2021 11:13 AM
Cc: Larry Bolsch <>; Don Wright <>; Matthew Ceglia <>; Dave Ringle <>
Subject: [SA-TREASURERS] IEEE Volunteer Travel Policy update - June 2021


Dear SA Treasurers,


Please see below for the text of an email sent by Mary Ellen Randall, IEEE Treasurer, to the IEEE FinCom, with copy to the IEEE Board of Directors and IEEE Directors Elect, regarding the IEEE Volunteer travel reimbursement guidelines.  Please feel free to share this message with other IEEE Volunteers, as appropriate.


If there are any questions or concerns, please do not hesitate to contact me






With some nations and regions seeing increased domestic travel as efforts to control and contain the COVID-19 pandemic progress, we recognize that IEEE volunteers may see an increased need to travel in support of IEEE activities. The intent of this guidance is to promote safe travel for all IEEE volunteers, including conference volunteers.

This memo modifies the IEEE travel guidance last communicated on 13 January with the following items:

1. All IEEE volunteer travel and associated meetings must adhere to appropriate guidance from cognizant local public health authorities.

2. Volunteers engaged in IEEE travel at this time voluntarily elect to participate in the activity with knowledge of the dangers involved. Volunteers should understand that IEEE will not indemnify them for any health risk or economic or other loss resulting from exposure to COVID-19 during travel.

3. IEEE will not reimburse costs associated with mandatory or self-quarantine or isolation associated with IEEE volunteer travel. If there is a risk of quarantine on entering or departing an area, IEEE volunteers should instead plan to participate virtually using IEEE video and teleconferencing tools.  

4. IEEE continues to provide videoconferencing, tele-conferencing, and online meeting tools to provide alternatives to travel.

5. At this time, we will no longer require pre-approval of reimbursable IEEE volunteer travel at the IEEE volunteer OU President/Vice-President level.




Jon Gaughran

Business Financial Solutions Manager

+1 732-562-6043 |





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