Re: [802SEC] Resetting the March 2022 registration fee
I support those rates.
On 12/20/21 10:59 AM, George Zimmerman wrote:
To kick off the discussion, Iï¿½d like to first point out that in the past
we have used a ï¿½regularï¿½ meeting fee structure of approximately
$400/$600/$800 USD for 802 plenary meetings. This was based on smoothing
the meeting expense across multiple meetings ï¿½ a practice afforded by
our keeping a relatively large reserve, and a relatively low chance of
paying a meeting cancellation fee.
With the onset of the pandemic, our Executive Secretary has been
extremely successful in avoiding meeting cancellation fees.ï¿½ In many
cases this has resulted in deposits held by venues for future meetings,
which, in conjunction with continued operating expenses, has drained the
802 bank balance to approximately $545,000, an amount less than the
operating expenses of a single meeting.
As a result, we need to set an amount for a single meeting much more
closely tied to the actual expenses, especially in the face of continued
As announced, the March 2022 meeting will incur a significant
cancellation fee, and the anticipated total expense of the meeting
(includes cancellation fee andï¿½ electronic meeting administration
expenses)ï¿½ will be about $300,000. Over an expected number of 700 paid
registrants (our usual budgeting number), this would warrant an average
income of about $430 per registrant. ï¿½(Note that the average is usually
much closer to the ï¿½early birdï¿½ fee than the ï¿½regularï¿½ fee)
The pandemic has already gone on longer than expected, and given the
continued uncertainty, it would not be prudent to expect to amortize
this fee across multiple meetings.ï¿½ Note that should we have to cancel
the July meeting, we are contractually obligated to significant
cancellation fees for it.
Based on the anticipated cost for March 2022, ï¿½I would propose and
support we revise the registration fee for the March 2022 802 plenary at
$400/$600/$800 with the same transition dates as previously announced
($400 until Jan 28, 2022; ï¿½then $600 until Feb 25, 2022, ï¿½and $800 after
Feb 25, 2022).
IEEE 802 LMSC Treasurer
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