I had one more thought about this. What happens when the hotel fills and we start granting exceptions and now someone wants to cancel their hotel reservation so they can move their hotel of choice? This WILL happen. And now we no longer meet our rom block…
The sad part of this story is people will always try to game the system. We have to make rules that punish the majority because of the minority.
Regards,
Chad Jones
Principal Engineer, Cisco Systems
Executive Secretary, IEEE 802.3 Working Group
Chair, IEEE P802.3da Task Force
Principal, NFPA 70 CMP3
From:
n81147@gmail.com <n81147@gmail.com>
Date: Friday, October 4, 2024 at 7:31 PM
To: Chad Jones (cmjones) <cmjones@cisco.com>, STDS-802-SEC@LISTSERV.IEEE.ORG <STDS-802-SEC@LISTSERV.IEEE.ORG>
Subject: Re: [802SEC] Sold out hotel.
I agree with Chad's conclusion if not entirely his reason:
A reason for the discount to encourage people to stay at the meeting hotel to ensure we make the room block and avoid a costly expense which, if it happens often enough, will require raising the meeting fee for everyone. If we've sold out the hotel, this also ensures we've met the room block. However, we offer a substantial registration discount for registering early. We encourage early registration for several reasons, one being it enables our meeting planners to make adjustments that reduce costs in many cases, making it possible to maintain our budgets and keep meeting fees low.
I have some sympathy for people who work at large companies that can be slow to make decisions, but our meetings are planned with at least two years lead time in most cases. If the company's policy and/or internal delays causes them to miss the room block, and it costs them extra for registration, then that is a decision that they've made. If it matters to your budget, plan ahead.
I do think we should consider exceptions if we grossly underestimate the room block, if the venue reduces our room block from what we've agreed, or someone can show that they made a good faith attempt to get their room(s) early enough but something went wrong.
That's one participants (and wireless treasurer's) opinion.
FWIW
Ben
On 10/4/2024 12:36 PM, Chad Jones (cmjones) wrote:
My two cents: this is the 100% right decision. Giving this waiver would lead to people waiting to reserve the hotel hoping it fills up so they can book with their preferred hotel…
Regards,
Chad Jones
Principal Engineer, Cisco Systems
Executive Secretary, IEEE 802.3 Working Group
Chair, IEEE P802.3da Task Force
Principal, NFPA 70 CMP3
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