[STDS-802-11-CAC] Annotated agenda from 2020-04-06 CAC teleconference

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2. Meeting status

a. WG officer elections in July. TG chair elections – September.

b. Stephen McCann gathering all teleconference dates, see https://mentor.ieee.org/802.11/dcn/20/11-20-0377

i. Parallel sessions – e.g. 11be MAC & PHY – when straw polls being held – can someone indicate a preference on each teleconference?

ii. Webex participant vs IMAT participant & email notification– getting a complete list.

iii. IMAT list at end of call. Post call – develop the complete list.

iv. Value of SP is getting feedback in real-time. Do not try to correlate against the attendance log and remove responses

v. Be transparent in actions.

vi. Not all members (can) include their name/affiliation in the webex tool.

vii. SP input via email? If can’t enter in the tool? Limited basis.

c. Robert will add the additional teleconferences into the calendar and [new] will send out credentials to chairs 1-2 days before calls as he sees the need. Please email Robert if you need the credentials, or info ahead of time. Benefit to advance preparation. Ask for meeting information 24 hours in advance.

d. Request – need info on how to sign out of the telecom platform, so next join doesn’t maintain the login. Robert to investigate. Done, email sent out.

e. Now using IMAT to record attendance on teleconferences, Jon to send list of attendees to subgroup chair, secretary after each call.

3. 802 EC meetings – March meetings Monday 16^th and Friday 20^th held ; EC teleconferences scheduled for April 7, 21, May 5

a. SENS SG

i. The SENS SG was initially approved by the EC in November 2019, and is chartered from Plenary to Plenary, the SG is still chartered until the planned July Plenary (next plenary). Conclusion: no re-chartering needed until 802 July Plenary.

ii. Re: the SASB 6 month extension, a 6 month extension is be needed by May 15, 2020 (November 15, 2019 to May 15, 2020). Conclusion: Request First SENS SG extension on May 5^th EC teleconference.

b. RCM SG – WG formation approved in January 2020. extension request; note that the RCM ad-hoc is still in operation

i. Request EC approval to form SG – At April 7^th EC teleconference (if approved, chartered until July, request first rechartering then; first extension at October EC teleconference).

ii. Discussion: Request approval of SG at April 7^th? Yes. Starts at Plenary? Unless rules re-interpreted. April 7^th had 30 day notice and could be viewed as an EC plenary. Being discussed at the EC.

c. Any other items for the EC?

i. P802.11ax PAR extension – currently expires in 2020. Target: EC approval in July 2020. Prepare PAR extension in 802.11ax. Post to Mentor. Notify the EC by June 12^th. WGLB prior to June 12^th. May 1 target to open WGLB.

ii. P802.11ba PAR extension – currently expires in 2020. Target: EC approval in July 2020. Prepare PAR extension in 802.11ba. Post to Mentor. Notify the EC by June 12^th. WGLB prior to June 12^th. May 1 target to open WGLB.

iii. SENS SG – WG vote required to approve PAR/CSD. WGLB prior to June 12^th. On or before April 6th target to open WGLB [15 day, more than 50% responses of the total # of WG voters, 75% approval].

iv.

4. Ballots Status, see http://grouper.ieee.org/groups/802/11/

a. Ballot status: SENS PAR and CSD motions open, close 2020-04-14. Dorothy to send reminder email – Done.

5. TG status – Motions in subgroups

a. TGmd, TGax, TGay, TGba – All operating as CRCs for SA ballot – can vote during teleconference meetings, go out to recirc ballots, Next WG action: draft to RevCom.

b. Voting members only on motions. Voting membership is by WG, not TG. No effort underway in the EC to change this. EC deliberations are related to EC operation – for example approval of PAR/CSD documents outside a plenary face to face meeting.

c. TGaz, TGbb, TGbc, TGbd, TGbe – straw polls during teleconferences.

6. Straw poll logistics on teleconferences – Demonstration from Robert

a. Webex – have “polling”; allows presenter/seat owner to set up a poll [question, answer alternatives, publish with time limit]. Webex – get results, who, percentage, detailed responses.

b. Action: Robert to email webex usage guidance – login, name use, name change, indicate name and affiliation.

7. Teleconference attendance recording in the minutes. The minutes need to include name and affiliation of all who attended the call. Please make sure your subgroup secretary is including this information. Using https://imat.ieee.org/attendance .

8. Discuss – Best practices when Chair presents technical material, participates in technical discussion – discuss at next meeting

9. Adjourn

10. CAC meetings – every 2 weeks, schedule with 10 day advance notice. Noon Eastern.

a. Monday April 6, 20

b. Monday May 4, 18

c. June 1, 15, 29

d. July 6

------------------------

Dorothy Stanley

Hewlett Packard Enterprise

dorothy.stanley@xxxxxxx

+1 630-363-1389

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[STDS-802-11-CAC] Annotated agenda from 2020-04-06 CAC teleconference

2020-04-06 802.11 CAC-3 for March 2020 – July 2020