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Re: [STDS-802-11] FW: 802W-0514-Interim Session-Early Bird Rate Almost Sold Out - IS SOLD OUT

--- This message came from the IEEE 802.11 Working Group Reflector ---
Al,
   In the announcement for the Early-Bird opportunity it noted 40% of the block was available for the Early-Bird rate.
Now I agree that you do not know what the block size is, but given we have about 300 folks coming to the meeting, you can see how I came to the number of 120.  Note that when a hotel gives a block of rooms, it is done by the total room nights, not by the number of reservations.  So if we get about 1500 room nights, then 600 nights are going to be available for the "early-bird" rate.  If someone makes a reservation for one night, then one night comes out of the block...if someone takes 10 nights, then 10 nights comes from the block..So it is not a firm 120 people, but that is an estimate. (all the numbers in this e-mail are estimates for example purposes).

Usually, we have seen in the past that once we put out the notification, some small number will immediately make the reservation, and then it will trickle in.  This time we found that we sold out much faster than we have in the past.  When the hotel registration system sold out the Early-Bird rooms, it crashed instead of switching over to the standard block rates. We believe it has been fixed and everyone can book rooms again.

If you have specific issues with your reservation, please send an e-mail to Dawn and Lisa to have them look into addressing the concern.
Regards,
Jon


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On Thu, Mar 6, 2014 at 6:29 AM, Al Petrick <al@xxxxxxxxxx> wrote:
--- This message came from the IEEE 802.11 Working Group Reflector ---

Hi Jon,

 

I will book the higher room rate at the lower AAA rate $169.

 

In the future, the WGs officers should come forth telling the WG about the 120 room threshold at the time the venue announcement is made public.  At least everyone would know right from the start of what they can expect.  We need to do a better job arranging the venues given the IEEE 802 has been to the property several times in the past and has historical data on bookings.   I wouldn’t be so concerned, if this was the WG’s 1st or 2nd event at this property.   I believe for some individuals it’s a trade-off between attending either March in China or May in Hawaii when it comes to travel expenses while maintaining WG voting rights.  This may be a key reason why some individuals locked in their rooms so early.    

 

Thanks again for taking the time for detailed clarification.  Much appreciated!

 

Al     

 

From: *** IEEE stds-802-11 List *** [mailto:STDS-802-11@xxxxxxxx] On Behalf Of Graham Smith
Sent: Wednesday, March 05, 2014 8:03 PM
To: STDS-802-11@xxxxxxxxxxxxxxxxx
Subject: Re: [STDS-802-11] FW: 802W-0514-Interim Session-Early Bird Rate Almost Sold Out - IS SOLD OUT

 

--- This message came from the IEEE 802.11 Working Group Reflector ---

I tried today and it worked fine but I noticed that the selection of “attendee’ or ‘early bird’ was now not present.  Anyway, it worked smoothly and the price was the $169 rate.

Thanks for sorting this out, appreciated.

Graham

 

From: Jon Rosdahl [mailto:Jon.Rosdahl@xxxxxxx]
Sent: Wednesday, March 05, 2014 2:35 AM
To: Graham Smith; Stephens, Adrian P; lisa@xxxxxxxxxxxxxxxxxxxxx; Dawn Slykhouse
Cc: STDS-802-11@xxxxxxxxxxxxxxxxx
Subject: RE: [STDS-802-11] FW: 802W-0514-Interim Session-Early Bird Rate Almost Sold Out - IS SOLD OUT

 

So, as I just told someone who had been able to reserve at the lower rate for some of the nights, but at the higher rate for some of the nights.. just book what low rate for the nights that you can and then we can try to see if we can get the low rate for your other nights.  The automated reservation system can not take nights from another night , but what we can do is asked the hotel if we can reshuffle some of tbe nights, or get more nights, but they are only obligated by contract to give the contracted number.

 

The point is that the room block has so many nights held for our group over the time the hotel is offering us rooms.

Then they provided for 40% of the block can be at a low rate....when we hit the 40% then that rate is gone. ?

Usually the group has not consumed the early-bird so quickly...it is actually a good thing for the group...but as you note not so good for you individually. 

 

When Dawn and Lisa get a chance to talk with the hotel folks who are asleep now, if you have reserved a subblock at the lower rate and part at the higher rate, then they can see if there is some swapping that can be done.  If the block is infact sold out, then we must have 120 people that have already signed up.

Regards,

Jon

 

 

Sent from Samsung tablet




-------- Original message --------
From Graham Smith <Graham.Smith@xxxxxxxx>
Date: 03/05/2014 5:20 PM (GMT+08:00)
To Jon Rosdahl <Jon.Rosdahl@xxxxxxx>,"Stephens, Adrian P" <Adrian.P.Stephens@xxxxxxxxx>,lisa@xxxxxxxxxxxxxxxxxxxxx
Cc STDS-802-11@xxxxxxxxxxxxxxxxx
Subject RE: [STDS-802-11] FW: 802W-0514-Interim Session-Early Bird Rate Almost Sold Out - IS SOLD OUT

So the meeting notice comes on Feb 26th, 3 working days later the early bird is sold out!!  For those who are attending Wi-Fi Alliance meeting, this effectively is zero days.  Yes, we get a “book now” email, but in fact the rooms were already gone!  Now add in that we have not yet even attended the March meeting yet, that is still two weeks away.  This really is a nonsense and leaves one in a particularly bad mood.  Not good enough and only serves to create unhappy punters. 

Feeling peeved and annoyed

Graham

 

 

From: *** IEEE stds-802-11 List *** [mailto:STDS-802-11@xxxxxxxx] On Behalf Of Al Petrick
Sent: Wednesday, March 05, 2014 12:43 AM
To: STDS-802-11@xxxxxxxxxxxxxxxxx
Subject: Re: [STDS-802-11] FW: 802W-0514-Interim Session-Early Bird Rate Almost Sold Out

 

--- This message came from the IEEE 802.11 Working Group Reflector ---

Hi Adrian

 

I booked a room but the early bird rate (US$149  is sold out!.  There are some rooms available at the standard room rate of US$189 per nite.  You can get the AAA rate at US$179 per nite, other lower special discounts are still available.

 

Al

 

From: *** IEEE stds-802-11 List *** [mailto:STDS-802-11@xxxxxxxx] On Behalf Of Stephens, Adrian P
Sent: Wednesday, March 05, 2014 2:02 AM
To: STDS-802-11@xxxxxxxxxxxxxxxxx
Subject: [STDS-802-11] FW: 802W-0514-Interim Session-Early Bird Rate Almost Sold Out

 

--- This message came from the IEEE 802.11 Working Group Reflector ---

I you have not already booked your hotel for the May 802.11 session,  I recommend you do so asap.

 

Best Regards,

 

Adrian P STEPHENS

 

Tel: +44 (1793) 404825 (office)
Tel: +44 (7920) 084 900 (mobile,  UK)

Tel: +1 (408) 2397485 (mobile, USA)

 

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From: Lisa Ronmark [mailto:lisa@xxxxxxxxxxxxxxxxxxxxx]
Subject: 802W-0514-Interim Session-Early Bird Rate Almost Sold Out

 

UPDATE: Tuesday March 4, 2014

 

Just a quick note to let you know that thanks to a super response last week the Early Bird Rate at the Hilton Waikoloa is nearly sold out. After 40% of the block has been reserved the Full Group Rate will apply.

 

All event information including links to Registration,VISA Letters, Hotel Reservations, and regional information can all be accessed from the IEEE 802 Wireless Interim website: http://802world.org/wireless.

 

Please contact us directly if we may be any assistance in your preparations for the event.

 

Warmest Regards,

Dawn Slykhouse
IEEE 802 Wireless Meeting Planner

Face to Face Events
Phone: +1 408 241 8906   

 

Good Day All,

 

We would like to take the opportunity to announce the  May 2014 IEEE 802 Wireless Interim Session. The session will take place May 11-16, 2014 at the Hilton Waikoloa Village Resort in Waikoloa, on the Big Island of Hawaii USA.

 

The following Working Groups will be participating:
IEEE 802.11, 802.15, 802.18, 802.19, 802.21, 802.22, 802.24 and OmniRAN.

 

All event information including links to Registration,VISA Letters, Hotel Reservations, and regional information can all be accessed from the IEEE 802 Wireless Interim website: http://802world.org/wireless.

 

Please contact us directly if we may be any assistance in your preparations for the event.

 

Warmest Regards,

Dawn Slykhouse
IEEE 802 Wireless Meeting Planner

Face to Face Events
Phone: +1 408 241 8906   

 

 

 

 

 

 

 

 

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