[STDS-802-11] Registration for July 802 Plenary

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HI Everyone,

This is a reminder that Registration and Hotel Reservations for the 2024 July IEEE 802 Plenary Session and the Joint IEEE 802 and ITU-T Study Group 15 Workshop are available now.

Please share the information enclosed with the members of your Working Group.

Sincerely,

Lisa Ronmark
Director of Meeting Services
Face to Face Events Inc.
Email: lisa@xxxxxxxxxxxxxxxxxxxxx
Tel: 1 (604) 316-4947

*****************************************************************************************************************************************************************************************************************************

July 2024 IEEE 802 Plenary
Le Centre Sheraton Montreal, July 14-19, 2024
Session Registration Reminder

The July 2024 IEEE 802 Plenary is scheduled to take place in Montreal, Quebec, Canada, at the Le Centre Sheraton Montreal. In-Person and Virtual participation will be available for this session.

Participating Working Groups: 802.1, 802.3, 802.11, 802.15, 801.18, 802.19, 802.24, University Outreach
Session Registration and Information Website: https://cvent.me/dkO9BB

Registration Fees and Deadlines

Early $US 600.00 until May 17, 2024
Standard $US 850.00 After May 17, until June 28, 2024
Late/Onsite $US 1100.00 after June 28, 2024
Student $US 100.00

University Outreach

The University Outreach Program is scheduled for Tuesday, July 16, 2024. For more information and registration please get in touch with IEEE 802 Executive Secretary Jon Rosdahl at jrosdahl@xxxxxxxx.

Registration Fees Discount

Registration fees for the July 2024 IEEE 802 Plenary Session shall be discounted by $US 300.00 for attendees who stay 3 or more nights at the IEEE 802 Group Hotel, the Le Centre Sheraton Montreal.
Example: Discounted Early Registration would be $US 300.00.
Reservations must be completed, and a confirmation number entered when completing registration to receive the discounted rate.

Registration Fees Terms
* Registration Fees are required for all individuals participating in session(s).
* The Registration Fee is Non-Transferable
* Registration Fees are payable by credit card only
If you need to change your registration type after registration, please get in touch with the Meeting Planner, Face to Face Events, at 802info@xxxxxxxxxxxxxxxxxxxxx before June 21, 2024.

Cancellation Fees and Deadlines

Fully Refundable: Until May 17, 2024
Refundable with a $US150.00 Cancellation Fee: After May 17, until June 28, 2024
Non Refundable: After June 28, 2024

Optional Opportunity
Joint IEEE 802 and ITU-T Study Group 15 Workshop
The Workshop is scheduled for Saturday, July 13, 2024, in Montreal, Quebec, Canada, at the Le Centre Sheraton Montreal.
The Workshop is an In-Person event.

IMPORTANT LINKS

Workshop web page: https://www.itu.int/en/ITU-T/Workshops-and-Seminars/2024/0713/Pages/default.aspx
Online registration: https://www.itu.int/net4/CRM/xreg/web/Registration.aspx?Event=C-00013955
Invitation letter (TSB circular 201): https://www.itu.int/md/T22-TSB-CIR-0201/en

SUMMARY OF WORKSHOP
Areas of Interest: This workshop intends to offer a platform for all involved stakeholders and aims to focus on topics of common interest such as optical interfaces beyond 1T transmission, access and in-premises networks, synchronization and time-sensitive networking (TSN), YANG and data modelling.
Objectives: The objectives of this workshop include, but are not limited to, enhancing long-standing collaboration and coordination between IEEE 802 and ITU-T Study Group 15 through discussion and information exchange on topics of common interest.
Participation: The workshop is open to ITU Member States, Sector Members, Associates, and Academic Institutions and to any individual from a country that is an ITU member who wishes to contribute to the work. This includes individuals who are also members of international, regional, and national organizations. Participation is free of charge.
Information and Registration: All relevant information about the event (e.g., draft programme, list of speakers, registration link) will be made available on the event website here: https://www.itu.int/en/ITU-T/Workshops-and-Seminars/2024/0713/Pages/default.aspx
The website will be updated regularly as new or modified information becomes available. Participants are encouraged to check the website periodically for the latest updates.

HOTEL RESERVATIONS

Le Centre Sheraton Montreal Denver
1201 Rene Levesque Blvd West
Montreal Quebec 3HB 2L7
Canada
Reservation Link: https://www.marriott.com/events/start.mi?id=1694805711377&key=GRP

RATES & POLICIES
* Early Bird Rate – Until May 10, 2024
* $CAD 250.00 per standard single/double room night
* Standard 802 Group Rate – After May 10, 2024
* $CAD 275.00 per standard single/double room night

The Group Rate covers all guest sleeping room costs, including internet access and service fees, but is exclusive of applicable sales/room tax, currently 3.5% (lodging tax), 5% (GST)and 9.975% (PST).

Booking Policy (Credit Card Guarantee)
* Bookings need to be guaranteed by a valid credit card.
* This credit card will not be charged in advance of arrival, payment is due upon arrival at the hotel by the guest.
* Only in case of applying cancellation and/or NoShow charges, the advised credit card will be charged by the hotel.

Booking Cutoff Dates
* Early Bird Rate Deadline: May 10, 2024
* Standard 802 Group Rate Deadline: June 17, 2024
The Hotel will accept reservations received after this date on a space-available basis at the IEEE 802 rates.

Cancellation Policy
Cancellation Deadline: 48 Hours (2 Days) Before Arrival Date
* Hotel room reservations can be cancelled without penalty until 48 Hours (2 Days) before the booked arrival date.
* Within 48 Hours (2 Days), a cancellation fee of the first night’s room rate plus applicable sales tax will apply.

Late Arrival and No-Show Policy
* Room reservations are guaranteed for late arrival after 6pm.
* In case of no show, the fee of the first night’s room rate plus applicable sales tax will apply.

Subject to Availability
* All of the IEEE 802 room rates are subject to the availability in the Guest Room block.

Traveling To/From Montreal, Quebec Canada
Please take the steps to determine if you require travel documentation, including a visa, to attend a particular IEEE 802 Meeting. The requirements change from time to time. Because of this, we strongly urge all attendees to review the entry requirements for traveling to each IEEE 802 meeting location and determine for themselves, or in collaboration with their employer, what, if any, travel documentation is required.
The following information has been provided for information purposes.

Entry Requirements Canada
The following link contains information about entry into Canada by country or territory: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/entry-requirements-country.html

Visa Required Country List
The following link accesses a list of countries for whom entry into Canada requires a VISA:
https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/entry-requirements-country.html#visaRequired

Electronic travel authorization (eTA) to fly to, or transit through, a Canadian airport.
The following link provides information about the eTa required for entry into Canada by Air. https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/eta.html
Immigration, Refugee, and Citizenship Canada (IRCC)
The 2024 July IEEE 802 Plenary Session is an officially registered event with Immigration Refugee and Citizenship Canada (IRCC).

IEEE Standards Letter of Invitation
If you requested a Letter of Invitation during registration one will be emailed to you once your registration and payment are complete.

Ground Transportation: Traveling To/From Le Centre Sheraton Montreal
Please take the steps to figure out how you would like to travel to the Le Centre Sheraton Montreal. There are a number of options within the city and to/from the airport, including rental cars, airport shuttles, taxis, metro, and car share rides.
* Montreal Airport Ground Transportation: https://www.admtl.com/en/access/transports
* Google Maps for Personalized Directions: https://www.google.com/maps/place/45%C2%B029'52.1%22N+73%C2%B034'17.0%22W/@45.4978,-73.5714,17z/data="">

General Health and Safety Overview

Know Before You Go
Local rules, restrictions, and guidelines can change from time to time. IEEE recommends gathering the information you need before traveling, including referring to your country’s consulate or state department for the most up-to-date information related to travel to your destination and any countries where you may have layovers as part of your scheduled travel.

EMAIL DISTRIBUTION LIST
Session announcements and updates via a Meeting Information email distribution list. To join this list and stay informed, send email to listserv@xxxxxxxxxxxxxxxxx with no subject and with the following 2 lines appearing first in the body of the message:
subscribe stds-802-all
end

Meeting Planner Contact Information
Face to Face Events
Phone # +1 (949) 514-8004 Email: 802info@xxxxxxxxxxxxxxxxxxxxx

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