stds-802-16: Re: call for replies to P802.16a/D5 Sponsor Ballot comments
I'd like to add an important point regarding reply comments.
When you write your replies, please remember that our ultimate purpose is to write comment resolutions that are to be recirculated. These resolutions (which will go in the "Reason for Group's Decision/Resolution" field) are formal responses from us (the Working Group) back to the entire Ballot Group (not just to the voter). They need to be written formally, thoroughly, and technically. Failure on this regard can hurt us (as it did once before).
Now, when you write a "Reason for Recommendation," remember that you are _drafting_ the formal "Reason for Group's Decision/Resolution". That means that you shouldn't say something like "As I told you back in January, I don't really think it's a good idea to make a change like this because I'm not sure it would work." If you do, and if we accept your reasoning, then we still need to take valuable meeting time to rewrite your recommendation into a usable formal form.
So, if you want to really help, use the reply process not to express your opinion to the voter. Instead, use it to draft an opinion from the Working Group to the Ballot Group. If we like your reply, we should be able to copy it straight into the group resolution fields below. This will really make for a much more efficient meeting.
Thanks!
Roger
>The P802.16a/D5 Sponsor Ballot comment report is available:
> <http://ieee802.org/16/docs/02/80216-02_42r0.zip>
>
>Replies to these comments are solicited. Please follow the instructions below. Remember the deadline of 18 September.
>
>Roger
>=====
>
>Here is how to create and submit reply comments. PLEASE FOLLOW THESE INSTRUCTIONS EXACTLY OR EXPECT TO HAVE YOUR INPUT IGNORED.
>
>(1) Obtain Commentary <http://ieee802.org/16/docs/Commentary>.
>
>(2) Unzip the Comment Report to get a USR file, which will open in Commentary.
>
>(3) Read the comments in Commentary. When you want to respond to a comment, check the "Marked" at the top of that record. Then fill out the following fields:
>
>Recommendation:
>Proposed Resolution:
>Reason for Recommendation:
>
>(4) When you are finished entering replies, look under Scripts and choose "Find Marked Records". This will find the records for which you checked the "Marked" box.
>
>(5) Put your name in the "Recommendation by" field of each reply {for a quick method, see Appendix at the end of this note.}
>
>(6) Under Scripts, choose "Export Clause Editor's Proposals". Choose the file type "FileMaker Pro Runtime Files". Enter a file name of the form "16a_reply_Name.USR", where "Name" is your name.
>
>(7) Email the exported file as an attachment to <mailto:ballot@wirelessman.org>.
>
>(8) Don't forget the deadline.
>
>(9) The creator of each original comment will be offered the opportunity to generate a draft comment resolution and to lead the resolution at Session #21 (or appoint an alternative person to do so).
>
>(10) In some cases, comments refer to contributions. These contributions, if available, are indexed at <http://ieee802.org/16/tga> (see "Before or During Session #21").
>
>Dr. Roger B. Marks <mailto:marks@nist.gov>
>Chair, IEEE 802.16 WG on Broadband Wireless Access <http://WirelessMAN.org>
>National Wireless Electronic Systems Testbed (N-WEST)
>National Institute of Standards and Technology/Boulder, CO <http://www.nist.gov>
>tel: +1 303 497 3037 fax: +1 509 756 2642
>
>---------------
>
>Appendix: Using "Replace" in Commentary
>
>You can replace everything in a particular field over a batch of records. For example, clause editors might not want to type their name in the the "Recommendation by" field each time. Here is a solution to the problem illustrating the use of "Replace":
>
>*Finish entering your data.
>*Find the batch of records in which you want to replace a field.
>*In browse mode, and put the cursor in the "Recommendation by" field.
>*Under "Records", choose "Replace".
>*Choose "Replace with calculated result".
>*In the box, write, in quotation marks, your name. Click "OK".
>*Click "Replace".