[STDS-802-16] new MANDATORY rules and procedures for contribution submittal
Title: new MANDATORY rules and procedures for contribution
submit
Colleagues,
I need to bring some order to our rather chaotic document
submittal process. Therefore, I am instituting the mandatory
rules below. They are not complicated; many people have already been
following them. However, you must follow them or have your
contribution rejected.
You don't need to memorize these rules, because I have
incorporated them into the document upload process. You need to
indicate your acknowledgement of each item before you upload.
One of the difficulties for people trying to follow the rules has
been the lack of a formal process for reserving contribution serial
numbers. The system has always made it possible to reserve numbers,
but the note below establishes a specific procedure for doing so. You
are not required to reserve a number, but you otherwise risk the
possibility that someone else grabs your number before you upload; if
this happens, you will need to modify your document. If you aren't
working near the deadline, the risk of collision is fairly
small.
I'm happy to hear your thoughts on this procedure. If I update it
slightly, I probably won't send a new note to the reflector, because
you will see the new procedure next time you upload.
Regards,
Roger
NOTE ON UPLOAD
PAGE:
Before
submitting your contribution, click each button below to acknowledge
the following:
[] The first line of the
description box above is the title of my contribution.
[] The second line of the
description box above is the list of the contribution's authors,
separated by commas.
[] The contribution's file
name is EXACTLY of the proper form, for example:
* For TGe:
"C80216e-04_NNN.ext",
where NNN is the proper two-digit or three-digit
serial number (see below) and ext is
the file extension (normally "doc", "pdf",
"ppt", "fm", or "zip"). Note that
"." and "/" are not used because they are not
compatible with some file systems. If your contribution is a slide
presentation to accompany a contributed document, use an "S"
(for "slides") instead of a "C" (for
"contribution").
[] The document is submitted
on the appropriate
template and shows the
current date.
[] The correct contribution
number has been inserted into the appropriate place in the template,
in EXACTLY the proper format; for example:
* For TGe:
"IEEE C802.16e-04/NNN",
where NNN is the proper serial
number.
[] I understand the process
for choosing and reserving serial numbers (see below).
[] If this is a revised
contribution, I have modified the file name format by adding
"rM" immediately after the serial
number, where
M is the sequence number
of the revision. I have also modified the contribution number in the
template in exactly the same way. The original contribution does not
include an "r0". The first time the original contribution is
revised, the "r1" is added.
[] If this is a revised
contribution, I acknowledge that I am authorized by the previous
authors to revise the contribution. I understand that it is completely
inappropriate to submit an unauthorized revision, intentionally or
not, and I expect to be punished accordingly if I do so.
[] I understand that, if I
have not answered these questions correctly, my contribution may be
rejected and deleted without notification.
Choosing and
Reserving Serial Numbers:
* Choose the next
available serial number based on the documents in the upload directory
and those in the associated file index.
* If you wish to reserve a
serial number while you prepare your document, upload any small dummy
file following these instructions exactly but adding the tag
"rsv" following the serial number that you wish to reserve
(e.g, "C80216e-04_NNNrsv.pdf"). The file will not be used, but your
colleagues know to avoid your reserved number. Do not use any number
that is held in reserve by someone else!