All See below. Regards, John D’Ambrosia Chair, IEEE P802.3dj Task Force From: Chad Jones (cmjones) <00000b60b3f54e8d-dmarc-request@xxxxxxxxxxxxxxxxx>
Sent: Tuesday, August 13, 2024 11:05 AM
To: STDS-802-3-DIALOG@xxxxxxxxxxxxxxxxx
Subject: [802.3_DIALOG] FW: [802-ALL] 802_1124_November 2024 Plenary Registration and Hotel Reservations Available Now All, the registration and hotel reservations for November ’24 are open, details below or in the attached. Early registration closes on Sept 20. Also, the 802.3 meetings page has been updated with the link to the registration site. Regards, Chad Jones Principal Engineer, Cisco Systems Executive Secretary, IEEE 802.3 Working Group Chair, IEEE P802.3da Task Force Principal, NFPA 70 CMP3 HI Everyone, Hope this email finds you well. We are pleased to announce the Registration and Hotel Reservations sites for the 2024 November IEEE 802 Plenary Session in Vancouver, British Columbia Canada are now live. A meeting announcement with links to registration and reservations is enclosed with a PDF version attached to this email. If you have any questions or concerns about the session please contact us via email or phone, we are happy to help.
Warm Regards,
Lisa Ronmark
Director of Meeting Services
Face to Face Events Inc.
Email: lisa@xxxxxxxxxxxxxxxxxxxxx
Tel: 1 (604) 316-4947 ************************************************************************************************************************************************************************************************** 2024 November IEEE 802 Plenary
Hyatt Regency Vancouver, November 10-15, 2024
Registration and Hotel Reservations Available Now The 2024 November IEEE 802 Plenary is scheduled to take place in Vancouver British Columbia, Canada at the Hyatt Regency Vancouver. In-Person and Virtual participation will be available for this session. - Participating Working Groups: 802.1, 802.3, 802.11, 802.15, 801.18, 802.19, 802.24
- Session Registration and Information Website: https://cvent.me/eDZgoD
Registration Fees and Deadlines
* Early $US 600.00 until September 20, 2024
* Standard $US 800.00 After September 20, until November 1, 2024
* Late/Onsite $US 1000.00 after November 1, 2024
* Student $US 100.00 Registration Fees Discount
Registration fees for the 2024 November IEEE 802 Plenary Session shall be discounted by $US 300.00 for attendees who stay 3 or more nights at the IEEE 802 Group Hotel, the Hyatt Regency Vancouver.
Example: Discounted Early Registration would be $US 300.00.
Reservations must be completed and a confirmation number entered when completing registration in order to receive the discounted rate. Registration Fees Terms
* Registration Fees are required for all individuals who participate in session(s).
* The Registration Fee is Non-Transferable
* Registration Fees are payable by credit card only If you are required to change your registration type after registration please contact the Meeting Planner, Face to Face Events at 802reg@xxxxxxxxxxxxxxxxxxxxx prior to November 1, 2024. Cancellation Fees and Deadlines
Fully Refundable: Until September 20, 2024
Refundable with a $US150.00 Cancellation Fee: After September 20, until November 1, 2024
Non Refundable: After November 1, 2024
________________ Hotel Room Reservations Booking Information
Hyatt Regency Vancouver
655 Burrard Street
Vancouver British Columbia
Canada Group Rate Cutoff Date
October 23, 2024, at 5:00 p.m. Pacific Time or sooner if the IEEE 802 Group Block is sold out.
Nightly Rate (Single/Double Occupancy)
* $CA 283.00 per night
Total Cost Per Room Per Night (Single/Double Occupancy)
CA $341.50
* Room Rate: CA$283.00
* Taxes & Fees CA$58.50
Children Under 18 Years of Age
* Children under 18 stay free in the same room as parents, if utilizing existing bedding.
Extra Person(s) Rate
* For every third and fourth occupant in the room is $CAD 35.00 per person, per night plus tax (maximum of four persons).
Taxes and Fees
* Taxes and Fees are additional and applied per room, per night
* Room Rate: CA$283.00
* Taxes & Fees CA$58.50
Booking Policy (Credit Card Guarantee)
* Bookings need to be guaranteed by a valid credit card.
* This credit card will not be charged in advance of arrival, payment is due upon arrival at the hotel by the guest.
* Only in case of applying cancellation and/or NoShow charges, the advised credit card will be charged by the hotel.
Cancellation Policy
* 11:59 p.m. Hotel Time 2 Days Before Arrival Or Pay 1 Night Fee No Show Policy
* In case of no show, the fee of 100% of the contracted room rate, per room, for one night, applies and will be charged.
Early Check Out Policy
In the event a Meeting attendee who has reserved a room within the Room Block checks out prior to the reserved checkout date, the Hotel shall charge an early departure fee of one night charge.
Subject to Availability
* All of the IEEE 802 room rates are subject to the availability in the Guest Room block.
* When the block is sold out or the October 23, 2024 deadline has passed market rates will apply. Traveling To/From Vancouver, British Columbia Canada
Please take the steps to determine if you require travel documentation including such items as a VISA to attend a particular IEEE 802 Meeting. The requirements change from time to time. Because of this, we strongly urge all attendees to review the entry requirements for traveling to each IEEE 802 meeting location and determine for themselves, or in collaboration with their employer, what if any travel documentation is required.
The following information has been provided for information purposes.
Immigration Refugee Citizenship Canada Instructions: To inform your application process, lRCC has created an instructions document. Click Here to Access IRCC Instructions https://custom.cvent.com/0707819E120748FC8466F12D28B2B70E/files/925ddb2c4a60489aa7143dd024d53dbd.pdf
Immigration Refugee Citizenship Canada Registration List Share: To support your application needs, a listing of all verified attendees who have completed registration, paid their registration fees, requested a letter of invitation and provided informed consent will be supplied to Canada Citizenship and Immigration. This listing will include:
* Participants full legal name AND,
* Visa application number AND,
* Passport country of issuance.
IRCC Privacy: Information collected as part of these participant lists is used to identify and coordinate the processing of visa applications and, upon request, provide organizers updates of aggregate data on the status of visa applications of event participants within the confines of the Privacy Act and at the discretion of the Special Events Unit.
Visa Application # If you do not have an application number at the time of registration, please complete your registration and enter this information when you have it by returning to the registration site and logging in with the 'Already Registered' button. IEEE Standards Letter of Invitation
If you requested a Letter of Invitation during registration one will be emailed to you once your registration and payment are complete. Destination Vancouver - City Guides and Information Link
We look forward to seeing you at the 2024 November IEEE 802 Plenary Session! Together with the Destination Vancouver team we have assembled some great materials to support your planning. Check out this link for all kinds of details about experiencing for a safe and enjoyable experience in Vancouver, BC Canada. Destination Vancouver - Plan Your Trip https://www.destinationvancouver.com/plan-your-trip/travel-tips-tools/
General Health and Safety Overview
Know Before You Go
Local rules, restrictions and guidelines can change from time to time. IEEE's recommendation with respect to travel is to gather the information you need including referring to your country's consulate or state department for the most up to date information related to travel to your destination, and any countries where you may have layovers as part of your scheduled travel.
________________
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