[802.3_COM] [COM] COM meeting during May 2025 interim meeting

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Dear IEEE 802.3 COM ad hoc Participants,

The IEEE 802.3 COM ad hoc will meet face-to-face during the IEEE 802.3 May 2025 Interim session (May 12-16) in New Orleans, LA, USA with remote access (provided on best effort basis). May interim meeting and registration details may be found at https://ethernetalliance.org/ieee-interim-new-orleans/ . Please note that registration and payment of the registration fee is required for all individuals who participate (in-person or virtual participation).

The IEEE 802.3 COM ad hoc will meet for approximately one IMAT session (AM1/AM2/PM1/PM2) on Tuesday or Wednesday or Thursday of the May 2025 interim week. The meeting time and location will be schedule coordinated with the IEEE P802.3dj Task Force leadership and announced over the IEEE 802.3 COM ad hoc email reflector. Call and meeting details will also be available on the IEEE 802.3 call and meeting calendar (https://www.ieee802.org/3/calendar.html) soon.

For the IEEE 802.3 COM ad hoc, requests for presentation time shall be made to me at kent.lusted@xxxxxxxxxxxx and must be made by Monday 05 May 2025. Individuals wishing to present shall include the following information:

Title
Author(s)
Duration (not including Q&A)
Brief Abstract

The presenter shall e-mail a PDF, soft-copy version of the presentation to me at kent.lusted@xxxxxxxxxxxx by Wednesday 07 May 2025. Please make sure that page numbers are included in your presentation.

Please review Procedure for Presenters web page: https://www.ieee802.org/3/dj/public/presentproc.html

As a reminder, please make sure that all requests for presentations or submissions of presentation material have no restrictive notices at the bottom of the email. All such emails will be refused, and requests / presentations will not be acknowledged. All individuals submitting presentations should review the Procedures for Presenters Page for the respective projects noted above.

I would greatly appreciate presenters reviewing their own presentations to verify that they have followed the cited Presentation Style Guidelines.

To support the web site search tool used by the IEEE P802.3 web site the 'Document Information' fields of the PDF file must be completed as follows:

• Title: Title of presentation

• Author: Name(s) of author(s) & affiliation(s)

• Subject: IEEE 802.3 COM ad hoc

Presentations that do not have the fields properly filled out will not be accepted.

Regarding Relative Cost Analysis

• Presentations addressing relative cost analysis may require IEEE Risk management review if individuals do not follow guidelines provided in IEEE SA Anti-trust policy available at http://standards.ieee.org/wp-content/uploads/2022/02/antitrust.pdf

• Further information about IEEE 802.3 cost discussion can be found in “Presentation on Cost Discussions to IEEE 802.3 Working Group” (See https://www.ieee802.org/3/100GNGOPTX/public/may12/lindsay_01_0512_optx.pdf ).

• Please note that such IEEE Risk management review can take up to ~30 days. Individuals not budgeting sufficient time for review may have presentations scheduled for later meetings to allow these reviews.

As a reminder, all meeting participants should review the following documents prior to participation in an interim meeting teleconference:

• IEEE SA patent policy

• IEEE SA Copyright Policy

• IEEE SA Participation Policy

All of these policies may be found at http://ieee802.org/3/policies.html

With regards,

-Kent

Kent Lusted

IEEE 802.3 COM Ad Hoc Chair