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Re: Ballot Group Confidentiality


I don't know what prompted all this, but you are correct - the Sponsor
Balloting Group does not appear in any reflector in any form of balloting
that we currently conduct.

For the "non-electronic" ballots, the names reside solely in our database
(although a roster is sent to the Sponsor Liaision and Working Group Chair
prior to the ballot opening).

As regards the 802.3ab electronic ballot, this also was not done on a
reflector.  The e-mail was sent out by Denise using a "distribution list"
maintained only her laptop.  Although she assures me it was sent with
"distribution list suppressed" enabled, apparently the names appeared in the
e-mail anyway.  This was not the intent, and appears to be the result of a
computer glitch.

I have requested that she have our IT people look into why this happened,
and to fix it for the future.

FYI, however, regardless of our past conduct in this area, I don't know of
any requirement or policy that balloting group membership be kept
confidential.  Moreover, a list of the entire balloting group is contained
within the standard itself, therefore the information certainly isn't
confidential once the standard is published.
Michael J. Binder
Manager, Balloting Center
IEEE Standards Dept.
tel: 732-562-5540
fax: 732-562-1571
-----Original Message-----
From: Geoff Thompson <>
To: Roger B. Marks <>
Cc: <>;
<>; <>; <>
Date: Tuesday, April 13, 1999 1:18 PM
Subject: Re: Ballot Group Confidentiality

>Right bark, wrong tree.
>What we are speaking about here is the Sponsor Balloting Group. This is a
>list that is owned by the IEEE and probably does not appear in a reflector.
>On the other hand the electronic ballot process for Sponsor Ballot is
>immature and who knows how it will turn out.
>In the electronic Sponsor Ballot that was conducted for 802.3ab an e-mail
>message was sent as notification of the opening of ballot. Each person who
>was a member of the Sponsor Balloting Group was fingered in public. Their
>e-mail address showed up in the "To:" field of the announcing message.
>We should probably get that fixed.
>At 10:44 PM 4/12/99 -0500, Roger B. Marks wrote:
>>Geoff wrote:
>>>I don't think I agree with Bob on this. I don't think that everything
>>>I do in life should subject me to having my contact information posted on
>>>the equivalent of a telephone pole. There have been mailing list
>>>in business for quite awhile who sell people's names and addresses and I
>>>don't feel particularly obligated to generate more fodder for them.
>>Perhaps you guys realize this, but, in many cases, it's easy to get a list
>>of reflector subscribers. If private_who=no, all you have to do is to ask.
>>If private_who=yes, then you have to subscribe first.
>>Many of my people prefer to keep their email addresses private. I would
>>like to accommodate them. Therefore, I'd like to turn off "who" to
>>except the list owner. I've asked IEEE, but I received only the
>>response below.
>>From: "IEEE Postoffice" <>
>>To: "Roger B. Marks" <>
>>Subject: Re: request for modification of stds-802-16
>>Date: Fri, 9 Apr 1999 17:12:01 -0400
>>Good day,
>>    Oh hand, with the current version of majordomo that we are running we
>>may not be able to turn "who" off one way or another for just one list.
>>However,  we are still researching.  If we are successful in finding a
>>I will e-mail you and let you know.  We are also looking to upgrade our
>>majordomo server to a later version that may support such things.  There
>>no time frame as of yet as we are still in the planning/testing stage.  If
>>may be of further assistance, please let me know.
>>Thank you,
>>IEEE Postmaster
>>----- Original Message -----
>>From: Roger B. Marks <>
>>To: <>
>>Sent: Tuesday, April 06, 1999 16:03
>>Subject: request for modification of stds-802-16
>>As the owner of "stds-802-16", I'd like to request a modification:
>>I'd like to turn off the "who" command so that no one, even the list
>>members, can get the subscriber list.
>>Can you help?
>| Geoffrey O. Thompson                    |
>| Chair IEEE 802.3                        |
>| Nortel Networks, Inc.  M/S SC5-02       |
>| 4401 Great America Parkway              |
>| P. O. Box 58185                         |
>| Santa Clara, CA 95052-8185  USA         |
>| Phone: +1 408 495 1339                  |
>| Fax:   +1 408 988 5525                  |
>| E-Mail:  |
>| Please see the IEEE 802.3 web page at   |