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+++ Ballot: Response to IEEE-SA Balloting Survey

Issue Date: 10Nov2000 Closing Date: 17Nov2000
Moved By: Jim Carlo
Move: Submit the following Balloting System Comments

The invitations to ballot should be sent only by the means by which the
ballot will be conducted

The balloting center should stop using paper based systems for communication
with its customers

IEEE-SA should not MANDATE that all Sponsor Ballots be conducted through the
balloting service:
   +IEEE 802 does support encouragement for all groups to use the IEEE
Ballot center.
   +There may be circumstances where a different ballot approach is

Codify in writing procedures for Electronic Balloting, in particular define
all critical path dependencies external to the balloting service.
   +Check list for submitters
   +Check list for IEEE-SA staff

The IEEE-SA balloting service should set up metrics on their performance and
report these metrics at the quarterly standards board meeting

Turn-around time (recommend a 24-hour goal) for ballot service processes
(e.g., time from sponsor approval to invitation, time from balloting closing
to reporting of results )
   +Number of ballots conducted, and other statistics.

1) This response was developed by Tony Jeffree, Geoff Thompson in adhoc.

2) The Ballot Survey Solicitation was:

Dear Standards Developer:

A motion was unanimously approved at the 21 September IEEE-SA Standards
Board meeting to address two important issues regarding balloting.   The
motion that was approved would:
1)  encourage all IEEE balloting groups to utilize the IEEE balloting
center, and
2)  move toward the exclusive use of electronic balloting

To date, there have been more than 30 successful electronic ballots
conducted by the IEEE balloting center.  The service provided is
convenient, reliable and valid, and saves both time and money.
Invitations to ballot are still done by mail, and this step will be the
next piece of the process to be "electronicized".

Today, approximately 99% of all ballots conducted are administered by the
IEEE balloting center.   Based upon the IEEE Balloting Center's excellent
service and their commitment to expediency, the IEEE balloting staff would
like ALL balloting groups to come under the IEEE balloting center umbrella.

A "chat area" has been set up on the web for the purpose of stating your
views and opinions on the two issues stated above.

Please go to:
Click on the topic "Feedback Related to Balloting Center Usage and
Electronic Balloting"
To post a new message, click "New" (button on left-hand side)
To view a message, click on the message
To reply to a message, click "Reply" at the bottom of the page

 We look forward to receiving your comments by 31 October.


Don Heirman
Chair, IEEE-SA Standards Board